Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Archer Western Construction, LLC, for the Ray
Roberts Water Treatment Plant Capacity Re-Rate and Performance Improvements Project for the Water
Utilities Department; providing for the expenditure of funds therefor; and providing an effective date (CSP
8141-2 – awarded to Archer Western Construction, LLC, in the not-to-exceed amount of $43,994,500.00).
The Public Utilities Board recommends approval (6-0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The recently completed design of the Ray Roberts Water Treatment Plant Capacity Re-Rate and
Performance Improvements Project included improvements and updates to a majority of the treatment
processes at the Ray Roberts Water Treatment Plant (RRWTP). The following are highlighted focus areas
of this Project:
• Replacement of electric motor valve operators throughout the RRWTP to improve reliability and
operation of the devices that have exceeded their anticipated life cycle.
• Rehabilitation of the solids removal equipment with the existing sedimentation basin to improve
operations and reduce the maintenance requirements of the components that have exceeded their
anticipated life cycle.
• Replacement of electric motor valve operators and valves associated with the existing filters.
• Replacement of the outdated filter media with Granular Activated Carbon in all eight filters to
increase filtration efficiency and water quality.
• Addition of a backwash ground storage tank and associated piping and valve additions.
• Construction of a new backwash system for the existing filters with necessary piping, valve, and
programming components to provide a greater degree of flexibility to the operations staff and allow
the RRWTP staff to backwash (clean) filters back-to-back should the need arise.
• Construction of a new Variable Frequency Drive Building to support the replacement of the two
existing 1000 HP soft starters to variable frequency drives to provide operational flexibility for flow
control.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The goal of these improvements is to improve operational flexibility and reduce the maintenance
requirements of critical components.
The RRWTP Re-Rate Project has a total estimated cost of $43,994,500. This estimate includes a
$39,995,000 total base bid amount and a contingency of $3,999,500. A contingency allowance, if any, is
for the sole use of the City and will be subject to written authorization by the City’s Project Manager and
Program Manager.
The Utility Extendable Commercial Paper program is being used as appropriation authority for this contract.
Competitive Sealed Proposals were sent to 1,057 prospective suppliers, including 75 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including key personnel, past experience on similar projects,
schedule/written plan, safety record, and price. Best and Final Offers (BAFO) were requested from the top
firm. Based upon this evaluation, Archer Western Construction, LLC was ranked the highest and
determined to be the best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913, 914
Notifications sent for Solicitation sent in IonWave: 1,057
Number of Suppliers that viewed Solicitation in IonWave: 36
HUB-Historically Underutilized Business Invitations sent out: 120
SBE-Small Business Enterprise Invitations sent out: 357
Responses from Solicitation: 2
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 10, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Archer Western Construction, LLC, for the Ray Roberts Water Treatment Plant
Capacity Re-Rate and Performance Improvements Project for the Water Utilities Department, in a not-to-
exceed amount of $43,994,500.
PRINCIPAL PLACE OF BUSINESS
Archer Western Construction, LLC
Irving, TX
SUSTAINABILITY MEASURES
The Ray Roberts Water Treatment Plant Capacity Re-Rate and Performance Improvements Project
improves the existing water treatment plant by improving reliability through rehabilitation, innovation, and
capacity increases. Our goal is to improve the reliability and flexibility in the operation of the existing plant.
We also ensure water is treated in accordance with regulatory requirements. Protect the health, safety, and
the environment by improving several key components within the plant.
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated final completion within 1,088 days after the
date when the Contract Time commences to run, which is the day indicated in the Notice to Proceed.
FISCAL INFORMATION
The Utility Extendable Commercial Paper program is being used as appropriation authority for this contract.
These services will be funded from Water Utilities account 630409523.1360.40100. Requisition #164777
has been entered into the Purchasing software system in the amount of $8,000,000. The budgeted amount
for this item is $43,994,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Presentation
Exhibit 4: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Katherine Koch, 940-349-8419.
Legal point of contact: Marcella Lunn at 940-349-8333.