Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Gage & Cade Construction, LLC, for the
construction of the Landfill Entrance Facility (Scalehouse) Improvements Project for the Solid Waste and
Capital Projects Department; providing for the expenditure of funds therefor; and providing an effective
date (CSP 8281 – awarded to Gage & Cade Construction, LLC, in the not-to-exceed amount of
$3,419,799.60). The Public Utilities Board recommends approval (6-0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Solid Waste Department operates many programs and offers diverse services. Many of these occur at
the Landfill with final transactions at the Scalehouse. The Scalehouse facility was constructed in 2007 and
has been operating for 17 years. As the City of Denton and surrounding regions have been growing, so has
the traffic as it approaches and departs the Scale House. When the Scalehouse was first opened, it was
managing transactions of about 600 tons of waste per day. Currently, it is averaging about 1,800 tons a day.
The Solid Waste Department seeks to improve site access roads, scale wait times, traffic flow, and safety
concerns with the current system to expedite and manage traffic with efficacy and safety.
The Solid Waste Department’s Capital Improvement Program (CIP) provides funding for infrastructure
improvements regarding the Landfill Scale House roads approaching and departing this facility. The
Landfill Entrance Facility Improvements Project has a total construction cost of $3,419,799.60. The
projected cost includes a $3,256,952 total base bid amount and a 5% contingency of $162,847.60. A
contingency allowance, if any, is for the sole use of the City and will be subject to written authorization by
the City’s Project Manager and Program Manager.
Competitive Sealed Proposals were sent to 1,055 prospective suppliers, including 75 Denton firms, of this
item. In addition, specifications were placed on the Procurement website for prospective suppliers to
download and advertised in the local newspaper. One (1) proposal was received, and references were
checked to ensure the vendor can provide the services requested in the Scope of Work. A Best and Final
Offer (BAFO) was requested from the responding firm. The department is awarding the contract to Gage
& Cade Construction, LLC.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 911, 912, 913, 914
Notifications sent for Solicitation sent in IonWave: 1,055
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 119
SBE-Small Business Enterprise Invitations sent out: 356
Responses from Solicitation: 1
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On June 10, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Gage & Cade Construction, LLC, for the construction of the Landfill Entrance
Facility (Scalehouse) Improvements Project for the Solid Waste and Capital Projects Department, in a not-
to-exceed amount of $3,419,799.60.
PRINCIPAL PLACE OF BUSINESS
Gage & Cade Construction, LLC
Bertram, TX
ESTIMATED SCHEDULE OF PROJECT
The work will be complete for Final Acceptance within 365 days after the date when the Contract Time
commences to run, which is the day indicated in the Notice to Proceed. This project will be started upon
approval with a completion date of Summer 2025.
FISCAL INFORMATION
These services will be funded from Solid Waste Projects-CO. account 660904595. Requisition #164650
has been entered into the Purchasing software system in the amount of $2,322,368.00. Solid Waste has
requested FY2024-2025 additional CIP funding for this project in the sum of $1,097,431.60. The budgeted
amount for this item is $3,419,799.60.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kristine Stewart, 210-844-3744.
Legal point of contact: Marcella Lunn at 940-349-8333.