8566 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
FILE
Advanced Metering Infrastructure
(AMI) Trilliant Renewal
8566
Not Applicable
Christa Christian
JUNE 18, 2029
JUNE 18, 2024
24-1151
1
RENEWAL AMENDMENT TO CONTRACT BETWEEN CITY OF DENTON, TEXAS AND TRILLIANT NETWORKS INC. (Contract #8566)
This Renewal Amendment to Contract (Contract 8566) (this Amendment) is entered into between the City of Denton, Texas (City) and Trilliant Networks Inc, Supplier).
Background
The City and Supplier have previously entered into Contract 7218 as amended (the Agreement). Initially capitalized terms used but not otherwise defined in this Amendment will have the meanings set forth in the Agreement. The parties desire to amend the Agreement as follows:
1 Effective Date
The terms of this Amendment are effective as of the latest date in the signature block.
2 Contract Term
Section (7.1) of the M&S Agreement will be deleted and replaced in its entirety with the following:
The contract term will be five (5) years, effective from date of award.
The Amendment shall commence upon the issuance of a Notice of Award by the City of Denton and shall automatically renew each year, from the date of award by City Council. The Supplier’s request to not renew the contract must be submitted in writing to the Purchasing Manager at least 60 days prior to the contract renewal date for each year. At the sole option of the City of Denton, the Contract may be further extended as needed, not to
exceed a total of six (6) months.
3 Fee Schedule
Attachment 1 to this Amendment includes the Annual Fee Schedules. This Attachment 1 shall supersede Exhibit 1 of the Agreement.
4 Total Contract Amount
The contract total for the continued services shall not exceed $1,707,564.10
5 Updated contract number
This Amendment constitutes a new agreement beginning on the Effective Date between the
parties incorporating, except as amended herein, all the terms and conditions in the
Agreement for all intents and purposes. Such Agreement will have contract number 8566.
Confirmation of Agreement
This Amendment (together with all exhibits attached hereto) constitutes the entire agreement between the parties regarding the matters of this Amendment and supersedes all prior and contemporaneous agreements and understandings regarding the matters of this Amendment. In the event of a conflict between this Amendment and the Agreement as it relates to the matters of this Amendment, the terms of this Amendment will control. Otherwise, all terms and conditions of the Agreement will remain in full force and effect and likewise apply to this Amendment.
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
2
Authorized Signatures:
CITY OF DENTON, TEXAS TRILLIANT NETWORKS INC.
By: By:
Name: Name:
Title: Title:
Date: Date:
Contractor will be required to furnish a Certificate of Interest Parties before the contract is awarded, in accordance with
Government Code 2252.908.
The contractor shall:
1. Log onto the State Ethics Commission Website at :
https://www.ethics.state.tx.us/filinginfo/1295/
2. Register utilizing the tutorial provided by the State
3. Print a copy of the completed Form 1295
4. Enter the Certificate Number on page 2 of this contract.
5. Complete and sign the Form 1295
6. Email the form to purchasing@cityofdenton.com with the contract number in the subject line.
(EX: Contract 8566 – Form 1295)
TEXAS ETHICS COMMISSION
1295 CERTIFICATE NUMBER
_____2024-_____________________
ATTEST:
LAUREN THODEN, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
5/20/2024
1163306
Mark Schwegel
Project Director
Sara Hensley
6/20/2024
City Manager
3
THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms.
__________________________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
Antonio Puente, Jr.
DME General Manager
Electric
COMMERCIAL PROPOSAL
Name: Sandra Allsup
Title: Enterprise Applications Manager
Company Name: City of Denton
Address:
1701 C. Spenser Rd,
Denton TX 76201 Proposal
Number: Denton_20240204A
Office Phone: 940.349.7102 Date: April 5, 2024
Email: Sandra.Allsup@cityofDenton.com Rev: v1.1
Reference: Denton Municipal Electric ‐ Annual Maintenance & Support ‐ 5 years
Item Description Quantity Unit Price Total Price
1
Annual Maintenance & Support ($2.90 x 61,650)
‐ Term Start Date: 11/1/2024
‐ Term End Date: 10/31/2025
1 $ 178,785.00 $ 178,785.00
2
Annual Maintenance & Support ($2.98 x 63,250)
‐ Term Start Date: 11/1/2025
‐ Term End Date: 10/31/2026
1 $ 188,485.00 $ 188,485.00
3
Annual Maintenance & Support ($3.05 x 64,500)
‐ Term Start Date: 11/1/2026
‐ Term End Date: 10/31/2027
1 $ 196,725.00 $ 196,725.00
4
Annual Maintenance & Support ($3.13 x 65,750)
‐ Term Start Date: 11/1/2027
‐ Term End Date: 10/31/2028
1 $ 205,797.50 $ 205,797.50
5
Annual Maintenance & Support ($3.21 x 67,250)
‐ Term Start Date: 11/1/2028
‐ Term End Date: 10/31/2029
1 $ 215,872.50 $ 215,872.50
Grand Total: $ 985,665.00
Pricing Notes:
1 All pricing based on Terms per Trilliant standard Terms & Conditions
2 Pricing and payment in US Dollars
3 Pricing is for budgetary/planning purposes.
If you have any questions regarding this proposal, please feel free to contact me at any time.
Name: Mark Schwegel
Title: Project Director
Company Name: Trilliant Networks Inc.
Office Phone: 19842016371
Mobile Phone: 19196644587
Email: Mark.Schwegel@trilliant.com
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
Attachment 1
COMMERCIAL PROPOSAL
Name: Sandra Allsup
Title: Electric Applications Manager
Company Name: City of Denton
Address:
1701 C. Spenser Rd,
Denton TX 76201 Quote Number: Denton_20240204B
Office Phone: 940.349.7102 Date: April 2, 2024
Email: Sandra.Allsup@cityofDenton.com Rev: v1
Reference: Denton Municipal Electric ‐ Annual Sustainment Services (S&S) ‐ 5 years
Item Description Quantity Unit Price Total Price
1
Annual Sustainment Services (S&S)
‐ Term Start Date: 11/1/2024
‐ Term End Date: 10/31/2025
1 $ 105,672.67 $ 105,672.67
2
Annual Sustainment Services (S&S)
‐ Term Start Date: 11/1/2025
‐ Term End Date: 10/31/2026
1 $ 109,371.22 $ 109,371.22
3
Annual Sustainment Services (S&S)
‐ Term Start Date: 11/1/2026
‐ Term End Date: 10/31/2027
1 $ 113,199.21 $ 113,199.21
4
Annual Sustainment Services (S&S)
‐ Term Start Date: 11/1/2027
‐ Term End Date: 10/31/2028
1 $ 117,161.18 $ 117,161.18
5
Annual Sustainment Services (S&S)
‐ Term Start Date: 11/1/2028
‐ Term End Date: 10/31/2029
1 $ 121,261.82 $ 121,261.82
Grand Total: $ 566,666.10
Pricing Notes:
1 All pricing based on Terms per Trilliant standard Terms & Conditions
2 Pricing and payment in US Dollars.
3 Services include the below:
3a HES Upgrades ‐ Testing and implementation support of hot fix, patch, and new HES releases
3b HES Upgrades ‐ Trilliant and third‐party upgrade testing and deployment planning
3c WAN/NAN Upgrades ‐ Upgrade testing and firmware deployment planning
3d WAN/NAN Upgrades ‐ Incident/Issue Management
4 NEMS upgrades are not included and will be on a T&M basis
5 This quotation is valid for 30 days for the Quotation Date.
If you have any questions regarding this proposal, please feel free to contact me at any time.
Name: Mark Schwegel
Title: Project Director
Company Name: Trilliant Networks Inc.
Office Phone: 19842016371
Email: Mark.Schwegel@trilliant.com
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
Trilliant Networks Inc.
FORM - CIQ
X
X
5/20/2024
X
X
X
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more
than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
DocuSign Envelope ID: 0F6847AA-02E3-49AD-8CDC-7685E9AEAF0E
Certificate Of Completion
Envelope Id: 0F6847AA02E349AD8CDC7685E9AEAF0E Status: Completed
Subject: Please DocuSign: City Council Contract 8566 - Advanced Metering Infrastructure Trilliant Renewal
Source Envelope:
Document Pages: 8 Signatures: 6 Envelope Originator:
Certificate Pages: 6 Initials: 1 Christa Christian
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Christa.Christian@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
5/15/2024 2:17:42 PM
Holder: Christa Christian
Christa.Christian@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Christa Christian
christa.christian@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 5/15/2024 2:33:52 PM
Viewed: 5/15/2024 2:34:03 PM
Signed: 5/15/2024 2:34:12 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/15/2024 2:34:14 PM
Viewed: 5/16/2024 8:10:05 AM
Signed: 5/16/2024 8:10:57 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/16/2024 8:11:01 AM
Viewed: 5/17/2024 10:59:34 AM
Signed: 5/17/2024 11:00:43 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Mark Schwegel
mark.schwegel@trilliant.com
Project Director
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 108.192.128.193
Sent: 5/17/2024 11:00:46 AM
Viewed: 5/20/2024 6:28:21 AM
Signed: 5/20/2024 6:45:43 AM
Electronic Record and Signature Disclosure:
Accepted: 5/20/2024 6:28:21 AM
ID: 3a256ee3-957d-4141-b5a1-8c2578e016d8
Signer Events Signature Timestamp
Antonio Puente, Jr.
Antonio.Puente@cityofdenton.com
DME General Manager
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 174.244.21.178
Signed using mobile
Sent: 5/20/2024 6:45:46 AM
Viewed: 5/20/2024 8:05:08 AM
Signed: 5/20/2024 8:05:43 AM
Electronic Record and Signature Disclosure:
Accepted: 5/20/2024 8:05:08 AM
ID: c315a43e-639b-4749-91b2-c4d1acfcab74
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 5/20/2024 8:05:45 AM
Viewed: 6/20/2024 9:07:57 AM
Signed: 6/20/2024 9:08:20 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 6/20/2024 9:08:24 AM
Viewed: 6/20/2024 10:55:02 AM
Signed: 6/20/2024 10:55:08 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lauren Thoden
lauren.thoden@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 6/20/2024 10:55:11 AM
Viewed: 6/20/2024 11:15:29 AM
Signed: 6/20/2024 11:16:02 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/15/2024 2:34:14 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/20/2024 8:05:46 AM
Viewed: 5/20/2024 3:31:06 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 6/20/2024 11:16:05 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Jerry Looper
jerry.looper@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 6/20/2024 11:16:06 AM
Electronic Record and Signature Disclosure:
Accepted: 5/23/2024 5:02:47 PM
ID: 8a4b487f-4e63-4947-b63b-116198194936
Sandra Allsup
sandra.allsup@cityofdenton.com
Enterprise Application Manager
Security Level: Email, Account Authentication
(None)
Sent: 6/20/2024 11:16:07 AM
Electronic Record and Signature Disclosure:
Accepted: 5/23/2024 8:11:19 AM
ID: 45cfb14a-20b2-41d6-a458-9299743aa067
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Envelope Sent Hashed/Encrypted 5/15/2024 2:33:52 PM
Certified Delivered Security Checked 6/20/2024 11:15:29 AM
Signing Complete Security Checked 6/20/2024 11:16:02 AM
Completed Security Checked 6/20/2024 11:16:07 AM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Mark Schwegel, Antonio Puente, Jr., Jerry Looper, Sandra Allsup
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