Exhibit 2 - Declaration of Emergency
Vendor: Associated Electric & Gas Insurance Services Limited (AEGIS)
Commodity/Service: Property insurance renewal for the Denton Energy Center
Estimated expenditure for the above commodity or service: $
Three year not to exceed amount of
$_704,213.63
Initial all entries below that apply to the proposed purchase, under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1. _______ Emergency situations, including procurements necessary to protect the public health
or safety or in response to a public calamity;
2. _______ A procurement necessary because of unforeseen damage to public equipment,
machinery, or other property;
Brief Description/Justification for an exception:
Given the complexities of this insurance product solicitation and given that Chapter 252.024 of
the Texas Local Government Code, the City utilized the services of our broker of record,
Lockton Companies, LLC.
To prevent a lapse in coverage, Property Insurance for Denton Energy Center (DEC) coverage
renewals for the 2024/2025 coverage year must be bound by May 24, 2024, by Aegis, through the
City’s broker of record, Lockton, in the amount of $704, 213.63.
Staff recommends the approval of expenditures for the purchase of coverage including funding to
accommodate a year-over-year price increase of 15% per year for the renewal of property coverage
for the DEC through the City’s broker of record, Lockton.
Respectfully Submitted by, Reviewed by: Reviewed By:
Dept. Director Date Purchasing Manager Date City Attorney Date
Approved by:
__________________________________
City Manager Date
This form must be attached to a purchase requisition if the expenditure is under $50,000.
Declaration of an Emergency
File #: 8544
Requisition #: 165063
Date: 05/22/2024
DocuSign Envelope ID: 6784554D-F719-4DFF-BDD1-CD27582DA4EA
5/22/2024 5/22/2024 5/23/2024
5/23/2024
This form must be attached to a completed Agenda Information Sheet if the expenditure exceeds
$50,000.
DocuSign Envelope ID: 6784554D-F719-4DFF-BDD1-CD27582DA4EA
Certificate Of Completion
Envelope Id: 6784554DF7194DFFBDD1CD27582DA4EA Status: Completed
Subject: Complete with DocuSign: Declaration of Emergency-DEC Property Declaration of Emergency
Source Envelope:
Document Pages: 2 Signatures: 4 Envelope Originator:
Certificate Pages: 2 Initials: 1 Ginny Brummett
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
Ginny.Brummett@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
5/22/2024 10:35:00 AM
Holder: Ginny Brummett
Ginny.Brummett@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Megan Gilbreath
Megan.Gilbreath@cityofdenton.com
HR Director
City of Denton - Human Resources
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/22/2024 10:40:03 AM
Resent: 5/22/2024 1:21:27 PM
Viewed: 5/22/2024 1:53:31 PM
Signed: 5/22/2024 1:54:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/22/2024 1:54:35 PM
Viewed: 5/22/2024 1:56:48 PM
Signed: 5/22/2024 1:56:55 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 5/22/2024 1:56:57 PM
Resent: 5/23/2024 10:48:58 AM
Viewed: 5/23/2024 11:36:58 AM
Signed: 5/23/2024 11:38:47 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 107.77.199.197
Signed using mobile
Sent: 5/23/2024 11:38:48 AM
Viewed: 5/23/2024 11:43:30 AM
Signed: 5/23/2024 11:43:55 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Tiffany Harris
Tiffany.Harris@cityofdenton.com
Risk Supervisor
Security Level: Email, Account Authentication
(None)
Sent: 5/23/2024 11:43:56 AM
Viewed: 5/23/2024 12:28:07 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 5/23/2024 11:43:57 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 5/22/2024 10:40:03 AM
Envelope Updated Security Checked 5/22/2024 1:19:25 PM
Envelope Updated Security Checked 5/22/2024 1:19:25 PM
Envelope Updated Security Checked 5/22/2024 1:19:25 PM
Envelope Updated Security Checked 5/22/2024 1:19:25 PM
Envelope Updated Security Checked 5/22/2024 1:19:25 PM
Certified Delivered Security Checked 5/23/2024 11:43:30 AM
Signing Complete Security Checked 5/23/2024 11:43:55 AM
Completed Security Checked 5/23/2024 11:43:57 AM
Payment Events Status Timestamps