Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a fifth amendment to a contract between the City of Denton and Schneider
Electric Smart Grid Solutions, LLC, formerly Telvent USA, LLC, amending the contract approved by City
Council on May 7, 2013, in the not-to-exceed amount of $491,813.75; said fifth amendment to continue to
provide vendor support of the Denton Municipal Electric (DME) ArcFM solution and associated software
modules along with new hardware and software upgrades, which is the sole provider of these items, in
accordance with Texas Local Government Code 252.022, which provides that procurement of commodities
and services that are available from one source are exempt from competitive bidding, and if over $50,000,
shall be awarded by the governing body; providing for the expenditure of funds therefor; and providing an
effective date (File 8564 – providing for a two (2) year term and an additional fifth amendment expenditure
amount not-to-exceed $95,000.00). The Public Utilities Board recommends approval (6-0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility
INFORMATION/BACKGROUND
Denton Municipal Electric (DME) must maintain a master repository of records and maps for the installed
electric system equipment. A geographic information/facilities management system (referred to as “GIS”)
was the method chosen by the City of Denton many years ago. GIS software assists utilities by increasing
productivity and improving services through effective spatial data management.
DME is currently using ArcFM Suite of products including but not limited to, ArcFM Editor, ArcFM Fiber,
Responder OMS, ArcFM Viewer and we have migrated to the latest version of ArcFM XI.
The ArcFM electric GIS tool allows DME the capability to run database queries on the transmission and
distribution electric systems infrastructure, and fiber communications infrastructure, and create engineering
and operations maps. The electric GIS has become a core product for DME and is now used to provide GIS
data that assists with financial fixed asset accounting, budget preparations, and presentations requiring
governing board approvals, distribution engineering analysis, and outage management tracking and
reporting. Over time, there have been other software that have had integrations to the Schneider suite of
software that require continued maintenance and support.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The City of Denton needs to keep current maintenance with the software vendor to ensure the availability
of upgrades, software fixes, and access to knowledge and support resources.
Schneider Electric, LLC is the sole source vendor for the maintenance of ArcFM Solutions Software
systems and associated software modules. They are a wholly owned subsidiary of Schneider Electric
Holdings, Inc, operating under the Schneider Electric brand.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 7, 2013, City Council approved a contract with Telvent USA, LLC, in the not-to-exceed amount
of $491,813.75 (Ordinance 2013-118).
On October 18, 2016, City Council approved Amendment 1 with Telvent USA, LLC, in the not-to-exceed
amount of $129,401.00 (Ordinance 2016-322).
On August 8, 2018, Purchasing approved Amendment 2 with Telvent USA, LLC, in the not-to-exceed
amount of $4,667.00.
On March 3, 2020, Council approved Amendment 3 with Telvent USA, LLC, in the not-to-exceed
amount of $142,000.00 (Ordinance 20-498).
On April 8, 2022, Purchasing executed a Name Change with Schneider Electric Smart Grid Solutions,
LLC, formerly Telvent USA, LLC.
On August 16, 2022, Council approved Amendment 4 with Schneider Electric Smart Grid Solutions,
LLC, in the not-to-exceed amount of $95,000.00 (Ordinance 22-1504).
On June 10, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with an Amendment 5 to Schneider Electric Smart Grid Solutions, LLC, as a sole source supplier,
to continue to provide vendor support of the Denton Municipal Electric (DME) ArcFM Solution and
associated software modules along with new hardware and software upgrades, in a two (2) year not-to-
exceed amount of $95,000.
PRINCIPAL PLACE OF BUSINESS
Schneider Electric Smart Grid Solutions, LLC,
Fort Collins, CO
ESTIMATED SCHEDULE OF PROJECT
Anticipated start date of December 1, 2024 until November 30, 2026 for a total of 2 years.
FISCAL INFORMATION
The services will be funded from DME TechOps Operating budget 600750.7899.9210, in the not-to-
exceed amount of $95,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, Amendments, and Name Change
Exhibit 3: Ordinance and Amendment 5
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jerry Looper, 940-349-7676.
Legal point of contact: Marcella Lunn at 940-349-8333.