Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Kimley-Horn and
Associates, Inc., for the Vision Zero Phase II Implementation Plan for the Development Services
Department as set forth in the contract; providing for the expenditure of funds therefor; and providing an
effective date (RFQ 8430 – Professional Services Agreement for implementation services awarded to
Kimley-Horn and Associates, Inc., in the not-to-exceed amount of $190,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
Vision Zero asserts that no one should be killed or suffer lifelong injuries from a roadway crash. In 2022,
the United States Department of Transportation released its National Roadway Safety Strategy, which
endorsed zero fatalities as the national goal. Underlying Vision Zero is the Safe System Approach: To get
to zero, transportation and safety professionals must work together to achieve intentional solutions for safer
roads, safer road users, safer speeds, safer vehicles, and post-crash care.
The City of Denton has recently completed Vision Zero Phase I, which aims to reduce the number of crash-
related fatalities in the City to zero. The City’s Vision Zero initiative, Vision Zero Denton, states that “no
one should be killed or suffer lifelong injuries because of a roadway crash” and pivots on the idea that the
city’s transportation system should be focused on protecting human life over all else.
Denton’s Vision Zero Phase I planning process assessed the City’s safety programs across departments to
identify opportunities for alignment with the Vision Zero framework. This assessment clarifies and
prioritizes safety throughout the City, allowing us to “hit the ground running” as we implement safety
projects in the future. Achieving Vision Zero is complex, and the elements may vary by the core region; the
best practices generally organize the program into the ten core elements for Vision Zero Communities that
converge on three key aspects, including Leadership and Commitment, Safe Roadways and Safe Speeds,
and Data-Driven Approach with Transparency and Accountability. These core elements were discussed
with Denton’s stakeholders during meetings, workshops, and surveys during the Vision Zero Phase I stage.
The input gathered resulted in practical actions to establish City policies, programs, and projects to impact
severe crashes.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
This project aims to prepare the Vision Zero Phase II – Implementation Plan. Vision Zero Phase II is the
City of Denton’s strategy to eliminate all traffic fatalities and severe injuries, mainly focusing on cyclists
and pedestrians while increasing safe, healthy, and equitable mobility for all residents and road users by
2040. The need for the project stems from the frequency of crashes. The crash data from the Texas
Department of Transportation states that from January 2019 to November 2022, Denton saw 13,456 crashes
and 55 fatal crashes. Of those, 339 were pedestrian and cyclist crashes. Four of the pedestrian and cyclist
crashes were fatal, 40 included a suspected minor injury, and 16 had a suspected severe injury. The objective
of procuring the services of a consultant is to help ensure the safety of the Citizens of Denton. The project
will be focused on planning and strategizing an implementation of Vision Zero that helps reduce crash-
related fatalities to zero. In particular, the project will reduce pedestrian, bicyclist, micro-mobility, and other
active transportation mode users’ fatalities to zero by making our streets, shared-use paths, and sidewalks
safe for the users.
The key to achieving Vision-Zero Phase II objectives is forming a collective approach that identifies the
tasks for implementation. The study will focus on the following functions within the project framework
identified in the scope of work:
1. Educate the City of Denton leadership, staff, residents, and stakeholders on Vision Zero
fundamentals and Implementation elements; conduct Community and Stakeholder engagement
workshops to get direct feedback [in person and online] and incorporate it into the Vision Zero phase
II effort.
2. Review the City’s organizational structure concerning Vision Zero fundamentals and the Vision
Zero Denton planning process and recommend changes to align with the Phase I fundamentals and
the Phase II implementation process.
3. Review existing City processes for resident petition-based traffic calming (block by block basis
generally) and make recommendations for any modifications and how Vision Zero can augment this
existing process for evaluating more neighborhood traffic issues
4. Evaluate how enforcement, in collaboration with the Police Department and other relevant local and
state agencies, can be best used to achieve a successful Vision Zero Implementation. This should
include recommending changes to police enforcement methods, regulations, codes, policies, etc., to
achieve the objectives.
5. Integrate the Vision Zero Implementation Plan with the existing mobility plan, ADA transition
plans, development codes, transportation element of the comprehensive plan, and special restrictions
in transportation policies and procedures (bike plans, complete streets policy, safe routes to school,
etc.)
6. Establish and foster a safety culture throughout the process and collaborate with diverse road safety
stakeholders, including community engagement at open houses to incorporate their experiences and
needs per the census, a focus on low —to moderate-income and multi-family areas will ensure an
equitable public engagement process.
7. Use a data-driven process to assess the City of Denton’s traffic safety situation using Big data
mining on traffic flow characteristics, cyclist and pedestrian flows, and crash data.
8. Build a shared understanding of challenges and impactful opportunities. Develop a decisive action
(implementation) plan, including performance measures, targets, strategies, and countermeasures.
9. Develop priorities and budget-level estimates for the implementation plan. Strategize what
mitigation measures must be implemented in order of importance.
10. Present draft and final plan to citizen advisory commissions and City Council/Leadership for review,
input, and final approval.
Request for Qualifications (RFQ) for professional surveying services was sent to 872 prospective firms,
including 25 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download, and advertised in the local newspaper. Three (3) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
understanding Denton culture, qualification & capacity, team and project experience, and project approach.
Based upon this evaluation, the recommended award is to Kimley-Horn and Associates, Inc., and is
determined to be the most qualified firm for the City.
NIGP Code Used for Solicitation:
925 - (Service Only) - Engineering
Services, Professional & 968 - (Service
Only) – Public Works and Related
Services
Notifications sent for Solicitation sent in IonWave: 872
Number of Suppliers that viewed Solicitation in IonWave: 41
HUB-Historically Underutilized Business Invitations sent out: 111
SBE-Small Business Enterprise Invitations sent out: 286
Responses from Solicitation: 3
RECOMMENDATION
Award a contract with Kimley-Horn and Associates, Inc., for the Vision Zero Phase II Implementation Plan
for the Development Services Department, in a not-to-exceed amount of $190,000.
PRINCIPAL PLACE OF BUSINESS
Kimley-Horn and Associates, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval, with a completion date in February 2025.
FISCAL INFORMATION
These services will be funded from Vision Zero Phase II project account 300143469. Requisition #164871
has been entered into the Purchasing software system in the amount of $190,000. The budgeted amount for
this item is $190,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Charlie Rosendahl, 940-349-8452.
Legal point of contact: Marcella Lunn at 940-349-8333.