Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Vernara LLC, for truck hauling services for the
Streets Department; providing for the expenditure of funds therefor; and providing an effective date (IFB
8492 – awarded to Vernara LLC, for one (1) year, with the option for four (4) additional one (1) year
extensions, in the total five (5) year not-to-exceed amount of $1,300,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This trucking contract is an essential component to completing operations and maintenance projects for the
Streets Department. It also reduces the fuel cost, maintenance of equipment, and liability claims while
performing essential tasks. This will supplement the existing Street Department fleet to enhance the
efficiency and effectiveness of operations.
Project Description Estimated 5-Year Expenditure
Year 1 $260,000
Year 2 260,000
Year 3 260,000
Year 4 260,000
Year 5 260,000
Total $1,300,000
Invitation for Bids was sent to 488 prospective suppliers of this item, including 30 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download, and
advertised in the local newspaper. Two (2) bids meeting specifications were received. The lowest bid was
received by Vernara LLC.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
760 - Road and Highway Equipment:
Earth Handling, Grading, Moving,
Packing, Etc. & 962 - (Service Only) -
Miscellaneous Services, No. 2 (Not
Otherwise Classified)
Notifications sent for Solicitation sent in IonWave: 488
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 53
SBE-Small Business Enterprise Invitations sent out: 185
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Vernara LLC, for truck hauling services for the Streets Department, in a one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $1,300,000.
PRINCIPAL PLACE OF BUSINESS
Vernara, LLC
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Bid Tabulation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jeremy Wilks, 940-349-7146.
Legal point of contact: Marcella Lunn at 940-349-8333.