Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract through the Department of Information Resources (DIR)
Cooperative Purchasing Network Contract Number DIR-CPO-5091 for Apple Branded Products,
accessories, & warranties, DIR-CPO-4875 for Products & Related Services, DIR-CPO-5094 for Products
& Related Services, DIR-CPO-5188 for Products & Related Services, DIR-TSO-4181 for Products &
Related Services, DIR-TSO-4317 for Products & Related Services; through Interlocal Cooperative
Purchasing Agreement with the Sourcewell Cooperative Purchasing Network, Contract Number 081419
for Technology Catalog Solutions; through the Buy Board Cooperative Purchasing Network Contract
661-22 for Technology Equipment, Products, Services, and Software; through the Interlocal Purchasing
System (TIPS) Cooperative Program Contract Number 230105 for Information Technology Solutions,
Products, and Services; through the Omnia Partners Cooperative Purchasing Network Contracts: Omnia
2018011-02 and Omnia R220804 for Information Technology Solutions, Total Cloud Solutions, and
Services with SHI Government Solutions, Inc. for the Technology Services Department; providing for the
expenditure of funds therefor; and providing an effective date (File 8561 – awarded to SHI Government
Solutions, Inc., in the five (5) year not-to-exceed amount of $4,000,000.00).
INFORMATION/BACKGROUND
On May 3, 2022, a spending authority was approved by City Council for $1,800,000, and since the adoption
of the contract, 90% of the not-to-exceed has been spent within two (2) years of the five (5) year term
contract. With the growth of the City and increased technical needs by the departments, the projected spend
each year is roughly $600,000 for small technology equipment & accessories, licenses, and other
technology-related services.
Examples of software and services purchased via this agreement:
• Cloud data storage software subscriptions
• Specialized software products such as AutoCAD are used in engineering operations to
perform electronic designs for facility projects.
• Adobe, BlueBeam, and other Microsoft specialty licenses.
• Apple brand devices, accessories, & warranties.
• Network monitoring & data security such as CommVault, McAfee, BitDefender, &
SolarWinds.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SHI Government Solutions, Inc. provides miscellaneous Technology Services hardware peripherals,
accessories, and technology-related components and tools.
• Examples of hardware accessories and technology-related components via this agreement:
• Batteries
• Power Protection
• Input devices
• Multimedia
• Networking & video cables and adapters
• Monitor screen protectors
• UPS (Uninterruptable Power Supplies)
• Technology Research Books
• Computer tools, small hand screwdrivers, flashlights, powered screwdrivers, and label machines
Co-Op Contract Examples of Items Purchased from Co-Ops
DIR-CPO-5091 Apple brand products
DIR-CPO-4875 Proofpoint
DIR-CPO-5094 APC, ASUS, Belkin, Cumulus, DigiCert, NEC
DIR-CPO-5188 Cradlepoint, RedHat, Vmware
DIR-TSO-4181 Google brand products
DIR-TSO-4317 CommVault, McAfee, SolarWinds, Tripwire
SourceWell 081419 BlueBeam Licenses
BuyBoard 661-22 Adobe Pro & other specialty software
TIPS 230105 Technology accessories & peripherals
OMNIA 2018011-02 Technology accessories & peripherals
OMNIA R220804 Cloud services & technology peripherals
Contract Term Estimated Annual Spend
Year 1 600,000.00
Year 2 600,000.00
Year 3 600,000.00
Year 4 600,000.00
Year 5 600,000.00
Contingency 1,000,000.00
Total 4,000,000.00
SHI Government Solutions, Inc. is the largest Minority and Woman-Owned Business Enterprise (MWBE)
in the United States.
Pricing obtained through the Department of Information Resources (DIR) Cooperative Purchasing Network,
Sourcewell, TIPS, OMNIA, and Buy Board has been competitively bid and meets the statutory requirements
of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
On January 28, 2020, City Council approved the interlocal agreement with Sourcewell (Ordinance 20-197).
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
On September 14, 2021, City Council approved the interlocal agreement with Omnia Partners (Ordinance
21-1842).
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with SHI-Government Solutions, Inc., for the acquisition of technology software products
and related services, in a five (5) year not-to-exceed amount of $4,000,000.
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These items and services will be funded through Technology Services operating budgets and the using
departments’ budget. Requisitions will be entered on an as-needed basis. The budgeted amount for this item
is $4,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing Sheets
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8339.