Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Bureau Veritas North America, Inc., to provide
pool inspections in the City of Denton for the Development Services Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8527 – awarded to Bureau Veritas
North America, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $360,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The City has a Building Safety Department which includes Health and Food Safety. In addition to food
service permitting and inspections, this division is responsible for commercial pool inspections to protect
the health and safety of pool users, ensure compliance with regulations, and minimize risks for property
owners and managers. The team completes approximately 400 commercial pool inspections over three (3)
months in the summer, which is 17 percent of the total inspections for the year. The need for pool
inspections in the summer reduces the available staff time for the team to get the monthly food establishment
inspections completed, as well as all the temporary events inspected.
Last year, the City hired a third-party inspector to complete these inspections, allowing the health inspectors
to continue focusing time on food establishments.
Request for Proposals was sent to 1,201 prospective suppliers of this item, including 95 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Two (2) proposals were received and evaluated based on published
criteria including delivery, compliance with specifications, probable performance, and price. Based upon
this evaluation, Bureau Veritas North America, Inc. was ranked the highest and determined to be the best
value for the City.
NIGP Code Used for Solicitation: 912, 931, and 961
Notifications sent for Solicitation sent in IonWave: 1,201
Number of Suppliers that viewed Solicitation in IonWave: 14
HUB-Historically Underutilized Business Invitations sent out: 151
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 435
Responses from Solicitation: 2
RECOMMENDATION
Award a contract with Bureau Veritas North America, Inc., to provide pool inspections in the City of Denton
for the Development Services Department, in a one (1) year, with the option for four (4) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $360,000.
PRINCIPAL PLACE OF BUSINESS
Bureau Veritas North America, Inc.
Plano, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Building Inspections account 220100.7879. Requisition #164968 has
been entered into the Purchasing software system in the amount of $63,250. The budgeted amount for this
item is $360,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this agreement, contact: Kelly Robinson, 940-349-8358.
Legal point of contact: Marcella Lunn at 940-349-8333.