Exhibit 1 - Agenda Information Sheet - VertosoftCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Vertosoft, LLC, through the Department of
Information Resources (DIR) Cooperative Purchasing Network Contract Number DIR-TSO-4227, for
Products & Related Services for the Technology Services Department; providing for the expenditure of
funds therefor; and providing an effective date (File 8568 - awarded to Vertosoft, LLC, in a one (1) year
with four (4) optional one (1) year renewals in a five (5) year not-to-exceed amount of $250,000.00).
BACKGROUND
Vertosoft, LLC provides Software as a Service, Software Products and Related Services. For example, the
City of Denton currently uses Vertosoft for the OpenData dashboard on the City’s external website.
OpenData is an application that is used by various departments to provide transparent data to citizens.
Additionally, Vertosoft provides services that include but may not be limited to the configuration of the
software, development of interfaces, professional services related to the deployment of the software
solution, and end-user training.
Contract Term Estimated Annual Spend
Year 1 $30,000.00
Year 2 32,000.00
Year 3 34,000.00
Year 4 36,000.00
Year 5 38,000.00
Contingency 80,000.00
Total $250,000.00
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
RECOMMENDATION
Award a contract with Vertosoft, LLC, for the acquisition of various applications, software as a service,
licenses, subscriptions, and related services, in a one (1) year with four (4) optional one (1) year renewals
in a five (5) year not-to-exceed amount of $250,000.00.
PRINCIPAL PLACE OF BUSINESS
Vertosoft, LLC
Leesburg, Virginia
ESTIMATED SCHEDULE OF PROJECT
This is a one (1) year with four (4) optional one (1) year renewals in a five (5) year not-to-exceed amount of
$250,000.00.
FISCAL INFORMATION
These items and services will be funded through Technology Services operating budget 830400.7804.
Requisition #164889 has been entered into the Purchasing software system in the amount of $29,400.00.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Index to DIR-TSO-4227
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine at 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8339.