Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Perry Weather, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 647-21, for the purchase of lightning warning equipment and
services for the Parks and Recreation Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8509 – awarded to Perry Weather, Inc., for one (1) year, with the option
for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$350,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
Since 2018, the Parks and Recreation Department has employed Perry Weather lightning warning systems
across 13 distinct sites throughout the City of Denton. These sites include pools, athletic fields, dog parks,
and the Eureka playground. These systems are designed to monitor weather conditions and issue alerts using
air horns and strobes when lightning is detected within a 10-mile radius.
Prior to 2018, the department utilized a different brand for these alerts. However, these previous units were
found to be unreliable and costly to maintain. In 2018, the decision was made to transition to Perry Weather
due to the simplicity, versatility, and overall reliability of their equipment.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Perry Weather Inc., for the purchase of lightning warning equipment and services
for the Parks and Recreation Department, in a one (1) year, with the option for four (4) additional one (1)
year extensions, in the total five (5) year not-to-exceed amount of $350,000.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRINCIPAL PLACE OF BUSINESS
Perry Weather, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on September
30, 2024.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Gary Packan, 940-349-7460.
Legal point of contact: Marcella Lunn at 940-349-8333.