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Exhibit 1 - Agenda Information SheetCity of Denton _____________________________________________________________________________________ AGENDA INFORMATION SHEET DEPARTMENT: Procurement ACM: Cassey Ogden DATE: June 18, 2024 SUBJECT Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation, authorizing the City Manager to execute a contract with Perry Weather, Inc., through the Buy Board Cooperative Purchasing Network Contract # 647-21, for the purchase of lightning warning equipment and services for the Parks and Recreation Department; providing for the expenditure of funds therefor; and providing an effective date (File 8509 – awarded to Perry Weather, Inc., for one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $350,000.00). STRATEGIC ALIGNMENT This action supports Key Focus Area: Support Healthy and Safe Communities. INFORMATION/BACKGROUND Since 2018, the Parks and Recreation Department has employed Perry Weather lightning warning systems across 13 distinct sites throughout the City of Denton. These sites include pools, athletic fields, dog parks, and the Eureka playground. These systems are designed to monitor weather conditions and issue alerts using air horns and strobes when lightning is detected within a 10-mile radius. Prior to 2018, the department utilized a different brand for these alerts. However, these previous units were found to be unreliable and costly to maintain. In 2018, the decision was made to transition to Perry Weather due to the simplicity, versatility, and overall reliability of their equipment. Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and meets the statutory requirements of Texas Local Government Code 271.102. PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS) On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative Purchasing Network (Ordinance 2005-034). RECOMMENDATION Award a contract with Perry Weather Inc., for the purchase of lightning warning equipment and services for the Parks and Recreation Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $350,000. City Hall 215 E. McKinney Street Denton, Texas www.cityofdenton.com PRINCIPAL PLACE OF BUSINESS Perry Weather, Inc. Dallas, TX ESTIMATED SCHEDULE OF PROJECT This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year periods, with all terms and conditions remaining the same. This Buy Board contract expires on September 30, 2024. FISCAL INFORMATION These products and services will be funded through the using department’s budget on an as-needed basis. The City will only pay for services rendered and is not obligated to pay the full contract amount unless needed. EXHIBITS Exhibit 1: Agenda Information Sheet Exhibit 2: Ordinance and Contract Respectfully submitted: Lori Hewell, 940-349-7100 Purchasing Manager For information concerning this acquisition, contact: Gary Packan, 940-349-7460. Legal point of contact: Marcella Lunn at 940-349-8333.