Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Linear Traffic Markings LLC, as the primary
vendor, and Traffic Highway Maintenance, LLC, as the secondary vendor, for pavement marking services
for the Traffic Operations Department; providing for the expenditure of funds therefor; and providing an
effective date (RFP 8475 – awarded to Linear Traffic Markings LLC and Traffic Highway Maintenance,
LLC, in the three (3) year not-to-exceed amount of $1,800,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton has a continuous need for pavement marking services for various transportation projects
within our existing infrastructure. Pavement marking services are crucial for maintaining safe and efficient
transportation infrastructure. These markings provide vital guidance to drivers, pedestrians, and cyclists,
helping to delineate lanes, indicate proper turning points, and warn of potential hazards. By clearly defining
traffic flow and signaling important information, such as crosswalks and stop lines, pavement markings
contribute significantly to reducing accidents and improving overall road safety.
This contract will be used for faded markings that passed their effective lifecycle, roads, and paths lacking
markings, and new markings needed to maintain our mission of facilitating safe bicycle, pedestrian, and
vehicular travel within our City rights-of-way. The contractor will be required to follow the City of Denton’s
current policies, practices, and standards or TxDOT specifications when required.
On average, markings last for three to five years, and at seven (7) years, markings become significantly
faded and lose their effectiveness. Due to the city-wide marking need, the Traffic Department’s markings
budget is currently on a 10-year replacement cycle. Estimates for new and replacement marking projects
including new building construction are projected to be approximately $1.8 million over the next three (3)
years.
Request for Proposals was sent to 102 prospective suppliers, including four (4) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Two (2) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including schedule, compliance with specifications, probable
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
performance, price, and staff experience. Best and Final Offers (BAFO) were requested from both firms.
Based upon this evaluation, Linear Traffic Markings LLC and Traffic Highway Maintenance, LLC, were
ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 550 - Markers, Plaques and Traffic
Control Devices
Notifications sent for Solicitation sent in IonWave: 102
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 7
SBE-Small Business Enterprise Invitations sent out: 37
Responses from Solicitation: 2
RECOMMENDATION
Award a contract to Linear Traffic Markings LLC, as the primary vendor, and Traffic Highway
Maintenance, LLC, as the secondary vendor, for pavement marking services for the Traffic Operations
Department, in a three (3) year not-to-exceed amount of $1,800,000.
PRINCIPAL PLACE OF BUSINESS
Linear Traffic Markings, LLC
Fort Worth, TX
Traffic Highway Maintenance, LLC
Cedar Hill, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from Traffic Operations Operating Budget account 352001.6516.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $1,800,000. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: James Andrews, 940-349-7342.
Legal point of contact: Marcella Lunn at 940-349-8333.