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8552 - Contract Executed Docusign City Council Transmittal Coversheet File Name Purchasing Contact City Council Target Date Piggy Back Option Contract Expiration Ordinance DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Ginny Brummett COOP 8552 Not Applicable Lexipol JUNE 18, 2024 JUNE 18, 2027 24-1203     MASTER SERVICE AGREEMENT    Agency's Name: City of Denton (TX)  Agency's Address: 601 E Hickory  Denton, Texas 76205    Agency's Sourcewell Member ID: 102226    Attention: Ms. Candi Harris    Sales Rep: Kris Johanson  Lexipol's Address: 2611 Internet Boulevard, Suite 100  Frisco, Texas 75034    Effective Date: EFFECTIVE_DATE_DS    (to be completed by Lexipol upon receipt of signed Agreement)  City of Denton (TX)   Lexipol, LLC     Signature: CUSTSIG_DS   Signature:COUNTERSIG_DS          Print Name: CUSTNAME_DS   Print Name:           Title: CUSTTITLE_DS   Title:   DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Buyer Ginny Brummett 7/1/2024 Vice President & General Counsel Jan Roos     This Master Service Agreement (the “Agreement”) is entered into by and between Lexipol, LLC, a Delaware limited liability company ("Lexipol"), and the department, entity, or organization referenced above ("Agency"). This Agreement consists of:    (a) this Cover Sheet  (b) Exhibit A - Selected Services and Associated Fees  (c) Exhibit B - Terms and Conditions of Service    This Agreement is entered into subject to the terms and conditions contained in Sourcewell Contract Number 011822-LXP (the Sourcewell Contract). In the event of any conflict between the terms and conditions of this Agreement and the terms and conditions set forth in the Sourcewell Contract, the terms and conditions of the Sourcewell Contract shall control.    Each individual signing below represents and warrants that they have full and complete authority to bind the party on whose behalf they are signing to all terms and conditions contained in this Agreement.    Exhibit A   SELECTED SERVICES AND ASSOCIATED FEES    Agency is purchasing the following:    FY24 Prorated Subscription &  Implementation  QTY DESCRIPTION UNIT PRICE  SOURCEWELL DISC  DISC AMT EXTENDED 1 Annual Local Government Administration  Policy Manual & Daily Training Bulletins  (Start: 7/1/2024 End: 9/30/2024)  USD 6,898.00  10%USD 689.80  USD 6,208.20          Date Signed: CUSTDATE_DS   Date Signed:COUNTERSIGDATE_DS         DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F 5/24/2024 5/31/2024   1 Annual Local Government Supplemental Manual(s) (Start: 7/1/2024 End: 9/30/2024)  USD 1,439.00  10%USD 143.90  USD 1,295.10  1 Single Sign On (SSO) - Using an Off-theshelf method such as Okta, Azure, SAML (Start: 7/1/2024 End: 9/30/2024)  USD 250.00  10%USD 25.00  USD 225.00   Subscription Line Items Total   USD 858.70  USD 7,728.30  1 Local Government Standard Policy CrossReference  USD 3,750.00  10%USD 375.00  USD 3,375.00  1 Local Government Administration Content Extraction  USD 3,750.00  10%USD 375.00  USD 3,375.00  1 Local Government Administration Full Implementation  USD 11,386.00  10%USD 1,138.60  USD 10,247.40   One-Time Line Items Total   USD 1,888.60  USD 16,997.40      USD 2,747.30  USD 24,725.70  FY24 Prorated Subscription & Implementation Sourcewell Discount: FY24 Prorated Subscription & Implementation TOTAL:  USD 2,747.30  USD 24,725.70  FY25 Annual Subscription  QTY DESCRIPTION UNIT PRICE  SOURCEWELL DISC  DISC AMT EXTENDED 1 Annual Local Government Administration  Policy Manual & Daily Training Bulletins  (Start: 10/1/2024 End: 9/30/2025)  USD 27,592.00  10%USD 2,759.20  USD 24,832.80  1 Annual Local Government Supplemental Manual(s) (Start: 10/1/2024 End: 9/30/2025)  USD 5,756.00  10%USD 575.60  USD 5,180.40  1 Single Sign On (SSO) - Using an Off-theshelf method such as Okta, Azure, SAML (Start: 10/1/2024 End: 9/30/2025)  USD 1,000.00  10%USD 100.00  USD 900.00  QTY DESCRIPTION UNIT PRICE  SOURCEWELL DISC  DISC AMT EXTENDED  Subscription Line Items Total   USD 3,434.80  USD 30,913.20      USD 3,434.80  USD 30,913.20  DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F     FY25 Annual Subscription Sourcewell Discount: FY25 Annual Subscription TOTAL:  USD 3,434.80  USD 30,913.20  FY26 Annual Subscription  QTY DESCRIPTION UNIT PRICE  SOURCEWELL DISC  DISC AMT EXTENDED 1 Annual Local Government Administration  Policy Manual & Daily Training Bulletins  (Start: 10/1/2025 End: 9/30/2026)  USD 27,592.00  5%USD 1,379.60  USD 26,212.40  1 Annual Local Government Supplemental Manual(s) (Start: 10/1/2025 End: 9/30/2026)  USD 5,756.00  5%USD 287.80  USD 5,468.20  1 Single Sign On (SSO) - Using an Off-theshelf method such as Okta, Azure, SAML (Start: 10/1/2025 End: 9/30/2026)  USD 1,000.00  10%USD 100.00  USD 900.00   Subscription Line Items Total   USD 1,767.40  USD 32,580.60      USD 1,767.40  USD 32,580.60    FY26 Annual Subscription Sourcewell Discount: FY26 Annual Subscription TOTAL:  USD 1,767.40  USD 32,580.60  The foregoing pricing has been prorated for the benefit of Agency and Agency therefore agrees that they will waive the right to cancel this agreement until the end of the first renewal period.  Discount Notes  LE and Fire Current Manual Subscriptions  DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Copyright © Lexipol, LLC 1995‐2024   Rev. 3.1.2024   1    Exhibit B   Terms and Conditions of Service   These Terms and Conditions of Service (the “Terms”) govern the rights and obligations of Lexipol and Agency under this Agreement.  Lexipol and Agency may each be referred to herein as a “Party” and collectively as the “Parties.”   1. Definitions. Each of the following capitalized terms will have the meaning included in this Section. Other capitalized terms  are defined within their respective sections, below.  1.1 “Agency” means the department, agency, office, organization, company, or other entity  purchasing and/or   subscribing to Lexipol Services, as may be further denoted on the cover sheet to which these Terms are attached.   1.2 “Agency Data” means all data, information, and content owned by Agency prior to the  Effective Date, or   which Agency provides during the Term of this Agreement for purposes of identifying authorized users, confirming departmental  information, or which are ancillary to receipt of Lexipol Services.   1.3 “Agreement” means the combination of the cover sheet (signature page); Exhibit A  (“Selected Services   and Associated Fees”); this Exhibit B; and any other documents attached hereto and expressly incorporated herein by reference.   1.4 “Effective Date” means the date specified on the cover sheet (signature page), or as  otherwise expressly   set forth and agreed upon by Lexipol and Agency in writing and defined as the “Effective Date.”   1.5 “Initial Term” means the period commencing on the Effective Date and continuing for  the length of time   indicated on Exhibit A. If not so indicated, the default Initial Term is one (1) year from the Effective Date.   1.6 “Lexipol Content” means all content in any format including but not limited to written  content, images,   videos, data, information, and software multimedia provided by Lexipol and/or its licensors via the Services.   1.7 “Services” means all products and services, including but not limited to all software  subscriptions, content   licensing, professional services, and ancillary support services as may be offered by Lexipol and/or its affiliates from time to time.   2. Term; Renewal. This Agreement becomes enforceable upon signature by Agency’s authorized representative, with an  Effective Date as indicated on the cover page. This Agreement shall renew in successive one‐year periods (each, a “Renewal  Term”) on the anniversary of the Effective Date unless terminated as set forth herein. The Initial Term and all Renewal Terms  collectively comprise the “Term” of this Agreement.  3. Termination.  3.1 For Convenience; Non‐Appropriation. This Agreement may be terminated by Agency at  any time for   convenience (including due to lack of appropriation of funds) by providing written notice to Lexipol.1                                                                     1 Note: fees paid for Online Services (as defined herein) are not eligible for refund, proration, or offset in the event of Agency’s termination for  convenience as Online Services are delivered in full as of the Effective Date. Fees pre‐paid for Professional Services may be eligible for offset to the  extent such Services have not been delivered by Lexipol to Agency.   DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Copyright © Lexipol, LLC 1995‐2024   Rev. 3.1.2024   2    3.2 For Cause. This Agreement may be terminated by either party, effective immediately, (a)  in the event the   other party fails to discharge any obligation, including payment obligations, or remedy any default hereunder for a period of more  than thirty (30) calendar days after it has been provided written notice of such failure or default; or (b) in the event that the other  party makes an assignment for the benefit of creditors or commences or has commenced against it any proceeding in bankruptcy,  insolvency or reorganization pursuant to the bankruptcy laws of any applicable jurisdiction.   3.3 Effect  of  Expiration  or  Termination. Upon the expiration or termination of this  Agreement for any reason, Agency’s access to the Services ordered pursuant to Exhibit A herein shall cease unless  Lexipol  has,  in  its  sole  discretion,  provided  for  their  limited  continuation.  Termination  or  expiration  of  this  Agreement shall not, however, relieve either party from any obligation or liability that has accrued under this  Agreement prior to the date of such termination or expiration, including payment obligations.   4. Fees; Invoicing. Lexipol will invoice Agency at the commencement of the Initial Term and thirty (30) days prior to the  commencement of each Renewal Term, if applicable. Agency agrees to remit payment within thirty (30) calendar days of  receipt of Lexipol’s invoice. Payments may be made electronically through Lexipol’s online customer portal or by mailing a  check to Lexipol at 2611 Internet Blvd, Ste. 100, Frisco, TX 75034 (Attn: Accounts Receivable). Agency is responsible for all  third‐party fees (e.g., wire fees, bank fees, credit card processing fees) incurred when paying electronically, and such fees  are in addition to those listed on Exhibit A. Lexipol reserves the right to increase fees for Renewal Terms following notice to  Agency. All fee amounts stated in Exhibit A are exclusive of taxes. Unless otherwise exempt, Agency is responsible for and  will pay in full all taxes related to receipt of Lexipol’s Services. If Agency is exempt, it must send its exemption certificate(s)  to taxes@lexipol.com.  5. Terms of Service. The following provisions govern access to and use of specific Lexipol’s Services:  5.1 Online Services. Lexipol’s Online Services include all online services offered by Lexipol  and its partners,   affiliates,  and  licensors.  Online  Services  include,  without  limitation,  Lexipol’s  Policy  Knowledge  Management  System  (“KMS”),  Learning Management System (“LMS”)2, Cordico wellness application(s), GrantFinder, and Virtual Instructor‐Led Training (collectively,  the “Online Services”).    5.2 Professional Services. Lexipol’s Professional Services include certain paid Services that  are not part of Lexipol’s Online Services and which require the professional expertise of Lexipol personnel and/or  contractors,  including  implementation  support  for  policy  manuals,  technical  support  for  online  learning,  accreditation consulting, grant writing3, and projects requiring regular input from Lexipol’s subject matter experts  (collectively, “Professional Services”). Professional Services may also be referred to as “One‐Time” Services on  Exhibit A.   5.3 Intellectual  Property.  Lexipol’s  Services,  and  the  Lexipol  Content  underlying  such  Services, are proprietary   and, where applicable, protected under U.S. copyright, trademark, patent, and/or other applicable laws. By subscribing to Lexipol’s  Online Services, Agency and its personnel receive a personal, limited, non‐sublicensable and non‐assignable license to access and use  such Services in conformity with these Terms. Nothing contained in this Agreement, and no course of dealing, shall be construed as  conferring any right of ownership to Lexipol’s Services or Lexipol Content. Lexipol’s policy Content may be incorporated into Agency’s  final policies3, including beyond the expiration or termination of this Agreement, but Agency may not create other Derivative Works,  share Lexipol Content with third parties, or commercialize Lexipol Content in any way. As used herein, other “Derivative Works”                                                                    2 LMS Services include, but are not limited to: PoliceOne Academy, FireRescue1 Academy, EMS1 Academy, Corrections1 Academy, and LocalGovU.  3 Agency is responsible for submitting all information reasonably required by Lexipol’s grant writing team in a timely manner and always at least  five (5) days prior to each grant application submission date. Agency is responsible submissions of final grant applications by grant deadlines. Failure  to timely submit required materials to Lexipol’s grant writing team will result in rollover of project fees to next grant application cycle, not a refund  of fees. Requests for cancellation of grant writing services which have already begun will result in a 50% fee of the total value of the service.   3 NOTE: AGENCY ACKNOWLEDGES AND AGREES THAT, PRIOR TO USE OR FINAL PUBLICATION BY AGENCY, ALL AGENCY POLICIES AND DAILY  TRAINING BULLETINS (DTBs) HAVE BEEN INDIVIDUALLY REVIEWED AND ADOPTED BY AGENCY. AGENCY ACKNOWLEDGES AND AGREES THAT IT, AND  NOT LEXIPOL, WILL BE CONSIDERED THE “POLICY MAKER” WITH REGARD TO EACH AND EVERY SUCH POLICY AND DTB.   DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Copyright © Lexipol, LLC 1995‐2024   Rev. 3.1.2024   3    include any work product based on or which incorporates Lexipol Content, including any revision, modification, abridgement,  condensation, expansion, compilation, or any other form in which Lexipol Content, or any portion thereof, is recast, transformed, or  adapted. Agency acknowledges and agrees that Lexipol shall have no responsibility to update the Lexipol Content used by Agency  beyond the Term of this Agreement and that Lexipol shall have no liability for Agency’s creation or use of Derivative Works.   5.4 Account Security. Access to Lexipol’s Services is personal and unique to Agency. Agency  shall not assign,   transfer, or provide access to Lexipol Services to any third party without Lexipol’s prior written consent. Agency is responsible for  maintaining the security and confidentiality of Agency’s usernames and passwords and the security of Agency’s accounts. Agency will  immediately notify Lexipol if Agency becomes aware that any person or entity other than authorized Agency personnel has used  Agency’s account or Agency’s usernames and/or passwords.   5.5 Agency Data. Lexipol’s use of Agency Data is limited to providing the Services, retaining  records in the   regular course of business, and complying with valid legal obligations. Lexipol will use commercially reasonable efforts to ensure the  security of all Agency Data. Lexipol’s Services use the Secure Socket Layer (SSL) protocol, which encrypts information as it travels  between Lexipol and Agency. However, data transmission on the internet is not always 100% secure and Lexipol cannot and does not  warrant that information Agency transmits to or through Lexipol or the Services is 100% secure.   6. Confidentiality. Each Party may disclose information to the other Party that would be reasonably considered confidential,  including Agency Data (collectively, “Confidential Information”). The receiving Party will: (a) limit disclosure of any such  Confidential Information to authorized representatives; (b) advise its personnel and agents of the confidential nature of the  Confidential Information and of the obligations set forth in this Agreement; and (c) not disclose any Confidential Information  to any third party unless expressly authorized by the disclosing Party. Each Party may disclose Confidential Information  pursuant to a valid governmental, judicial, or administrative order, subpoena, regulatory request, or equivalent, provided  that the disclosing Party promptly notifies, to the extent practicable, the other Party prior to such disclosure so that the  other party may seek to make such disclosure subject to a protective order or other appropriate remedy to preserve the  confidentiality of the Confidential Information.  7. Warranty. LEXIPOL WARRANTS THAT ITS SERVICES SHALL NOT INFRINGE THE RIGHTS OR INTELLECTUAL PROPERTY OF  OTHERS, ARE PROVIDED IN A PROFESSIONAL AND WORKMANLIKE MANNER IN ACCORDANCE WITH PREVAILING INDUSTRY  STANDARDS, AND THAT THEY SHALL BE FIT FOR THE SPECIFIC PURPOSES SET FORTH HEREIN. NOTWITHSTANDING THE  FOREGOING, LEXIPOL’S SERVICES ARE PROVIDED “AS‐IS” AND LEXIPOL DISCLAIMS  ALL  OTHER WARRANTIES, EXPRESS,  IMPLIED, OR OTHERWISE.  8. Indemnification; Limitation of Liability. Lexipol will indemnify, defend, and hold harmless Agency from and against any and  all loss, liability, damage, claim, cost, charge, demand, fine, penalty, or expense arising directly and solely out of Lexipol’s  acts or omissions in providing the Services. Each Party’s cumulative liability resulting from any claims, demands, or actions  arising out of or relating to this Agreement shall not exceed the statutory cap of $250,000. In no event shall either Party be  liable for indirect, incidental, consequential, special, exemplary damages, or lost profits.  9. General Terms.  9.1 Entire Agreement. This Agreement embodies the entire agreement between the Parties  and supersedes   all prior agreements with respect to the subject matter hereof. No representation, promise, or statement of intention has been made  by either party that is not embodied herein. Terms and conditions set forth in any purchase order or other document that are  inconsistent with or in addition to the terms and conditions set forth in this Agreement are rejected in their entirety and void,  regardless of when received, without further action. No amendment, modification, or supplement to this Agreement shall be binding  unless it is made in writing and signed by both parties.   9.2 General Interpretation. The terms of this Agreement have been chosen by the parties  hereto to express   DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Copyright © Lexipol, LLC 1995‐2024   Rev. 3.1.2024   4    their mutual intent. This Agreement shall be construed equally against each party without regard to any presumption or rule requiring  construction against the party who drafted this Agreement or any portion thereof.   9.3 Invalidity of Provisions.  Each  provision  contained  in  this  Agreement  is  distinct  and  severable. A declaration   of invalidity or unenforceability of any provision or portion thereof shall not affect the validity or enforceability of any other provision.  Should any provision or portion thereof be held to be invalid or unenforceable, the parties agree that the reviewing authority should  endeavor to give effect to the parties’ intention as reflected in such provision to the maximum extent possible.   9.4 Governing Law. Each party shall maintain compliance with all applicable laws, rules,  regulations, and   orders relating to its obligations pursuant to this Agreement. This Agreement shall be construed in accordance with, and governed  by, the laws of the state in which Agency is located, without giving effect to any choice of law doctrine that would cause the law of  any other jurisdiction to apply.   9.5 Assignment. This Agreement may not be assigned by either party without the prior  written consent of the   other. Notwithstanding the foregoing, this Agreement may be assumed by a party’s successor in interest through merger, acquisition,  or consolidation without additional notice or consent.   9.6 Waiver. Either party’s failure to exercise, or delay in exercising, any right or remedy  under any provision   of this Agreement shall not constitute a waiver of such right or remedy.   9.7 Notices. Any notice required hereunder shall be in writing and shall be made by certified  mail (postage   prepaid) to known, authorized recipients at such address as each party may indicate from time to time. In addition, electronic mail  (email) to established and authorized recipients is acceptable when acknowledged by the receiving party.   DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT CITY OF DENTON, TEXAS BY: _____________________________ SARA HENSLEY CITY MANAGER ATTEST: LAUREN THODEN, CITY SECRETARY BY: _______________________________ APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY BY: _______________________________ DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Human Resources Megan Gilbreath HR Director CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton Ethics Code, Ordinance 18-757. By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section 176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Lexipol, LLC EXHIBIT-CIQ 5/31/2024 X CONFLICT OF INTEREST QUESTIONNAIRE For vendor doing business with local governmental entity A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy reference, below are some of the sections cited on this form. Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the parties. The term does not include a connection based on: (A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local governmental entity; (B) a transaction conducted at a price and subject to terms available to the public; or (C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by, and reporting to, that agency. Local Government Code § 176.003(a)(2)(A) and (B): (A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if: (2) the vendor: (A) has an employment or other business relationship with the local government officer or a family member of the officer that results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during the 12-month period preceding the date that the officer becomes aware that (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor; (B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more than $100 in the 12-month period preceding the date the officer becomes aware that: (i) a contract between the local governmental entity and vendor has been executed; or (ii) the local governmental entity is considering entering into a contract with the vendor. Local Government Code § 176.006(a) and (a-1) (a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and: (1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member of the officer, described by Section 176.003(a)(2)(A); (2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or (3) has a family relationship with a local government officer of that local governmental entity. (a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day after the later of: (1) the date that the vendor: (A) begins discussions or negotiations to enter into a contract with the local governmental entity; or (B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another writing related to a potential contract with the local governmental entity; or (2) the date the vendor becomes aware: (A) of an employment or other business relationship with a local government officer, or a family member of the officer, described by Subsection (a); (B) that the vendor has given one or more gifts described by Subsection (a); or (C) of a family relationship with a local government officer. City of Denton Ethics Code Ordinance Number 18-757 Definitions: Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption) City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use. Per the City of Denton Ethics Code, Section 2-273. – Prohibitions (3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year. Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year. Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015 DocuSign Envelope ID: 624A063F-22F6-479F-9A17-47FB917C7C0F Certificate Of Completion Envelope Id: 624A063F22F6479F9A1747FB917C7C0F Status: Completed Subject: Please DocuSign: City Council Contract 8552 Lexipol Source Envelope: Document Pages: 12 Signatures: 7 Envelope Originator: Certificate Pages: 6 Initials: 1 Ginny Brummett AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 Ginny.Brummett@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 5/24/2024 12:08:06 PM Holder: Ginny Brummett Ginny.Brummett@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Ginny Brummett ginny.brummett@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 5/24/2024 12:27:42 PM Viewed: 5/24/2024 12:27:51 PM Signed: 5/24/2024 12:28:19 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/24/2024 12:28:21 PM Viewed: 5/28/2024 11:55:40 AM Signed: 5/28/2024 11:57:06 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 5/28/2024 11:57:09 AM Viewed: 5/29/2024 5:46:54 PM Signed: 5/29/2024 5:50:12 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jan Roos jroos@lexipol.com VP and General Counsel Lexipol, LLC Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.160.28.226 Signed using mobile Sent: 5/29/2024 5:50:15 PM Resent: 5/30/2024 9:30:48 AM Viewed: 5/31/2024 11:18:44 PM Signed: 5/31/2024 11:19:43 PM Electronic Record and Signature Disclosure: Accepted: 5/31/2024 11:18:44 PM ID: 6d02d317-f08d-4efd-b621-cdd2b123a803 Signer Events Signature Timestamp Megan Gilbreath Megan.Gilbreath@cityofdenton.com HR Director City of Denton - Human Resources Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 5/31/2024 11:19:46 PM Viewed: 6/1/2024 9:22:14 AM Signed: 6/1/2024 9:22:57 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 6/1/2024 9:22:59 AM Viewed: 6/20/2024 9:25:33 AM Signed: 6/20/2024 9:26:00 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Sara Hensley sara.hensley@cityofdenton.com City Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 6/20/2024 9:26:02 AM Viewed: 6/20/2024 10:42:41 AM Signed: 6/20/2024 10:42:53 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lauren Thoden lauren.thoden@cityofdenton.com City Secretary Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 6/20/2024 10:42:56 AM Viewed: 6/20/2024 10:59:23 AM Signed: 6/20/2024 11:00:33 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Gretna Jones gretna.jones@cityofdenton.com Legal Secretary City of Denton Security Level: Email, Account Authentication (None) Sent: 6/1/2024 9:22:59 AM Viewed: 6/3/2024 9:12:47 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp City Secretary Office citysecretary@cityofdenton.com Security Level: Email, Account Authentication (None) Sent: 6/20/2024 11:00:35 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lindsey Sanders lindsey.sanders@cityofdenton.com Human Resources Analyst Security Level: Email, Account Authentication (None) Sent: 6/20/2024 11:00:36 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Kris Johanson lindsey.sanders@cityofdenton.com Human Resources Analyst Security Level: Email, Account Authentication (None) Sent: 6/20/2024 11:00:37 AM Viewed: 6/20/2024 11:58:36 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/24/2024 12:27:42 PM Certified Delivered Security Checked 6/20/2024 10:59:23 AM Signing Complete Security Checked 6/20/2024 11:00:33 AM Completed Security Checked 6/20/2024 11:00:37 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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