Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: June 18, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with various vendors as set forth below for the purchase
of water and wastewater inventory parts to be stocked in the City of Denton Warehouse; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8444 – awarded to Benmark Supply
Company, Inc., Consolidated Pipe & Supply Company, Inc., Core & Main LP, Ferguson Enterprises, LLC,
Fortiline, Inc., and Metron Farnier, L.L.C., for three (3) years, with the option for one (1) additional one (1)
year extension, in the total four (4) year not-to-exceed amount of $12,000,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal is for the supply of items that are stocked in the Warehouse, for ease of
accessibility, to be used by the Water and Wastewater Departments in their daily operations, and for repair
and maintenance of their distribution and collection systems. Materials will be ordered on an as-needed
basis to maintain appropriate stocking levels in the Warehouse. These commodities are deemed common
stock items and will be funded out of the General Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed.
Project Description Estimated 4-Year Expenditure
Year 1 $2,750,000
Year 2 2,750,000
Year 3 2,750,000
Year 4 2,750,000
Contingency 1,000,000
Total $12,000,000
The recommendation for award by sections is as follows:
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Section Description Primary Secondary
Section A DUCTILE IRON - FULL BODY DOMESTIC ONLY Fortiline Consolidated
Section B BRASS ADAPTERS AND FITTINGS Ferguson Core & Main
Section C PVC, ADAPTERS, BENDS, CONNECTORS Fortiline Consolidated
Section D PVC PIPE; WATER AND SEWER Ferguson Consolidated
Section E WATER METER BOXES, SEWER BOXES Consolidated Ferguson
Section F MANHOLE LIDS, RINGS, AND RISERS Ferguson Consolidated
Section G FIRE HYDRANTS, EXTENSIONS, AND REPAIR KITS Ferguson Core & Main
Section H BELL JOINT LEAK CLAMPS Fortiline Ferguson
Section I REPAIR CLAMPS ETC. Consolidated Benmark
Section J FLANGE PKS/MJ GLAND PKS, MEG-A-LUG GLAND
PACKS
Fortiline Consolidated
Section K STAINLESS STEEL TAPPING SLEEVES Ferguson Benmark
Section M GATE VALVES, BALL VALVES, STOPS Ferguson Core & Main
Section N METER RESETTERS Ferguson Core & Main
Section O WATER METER VAULT HATCHWAYS Fortiline Core & Main
Section P METRON METERS AND REPAIR PARTS Metron Farnier
Section Q VALVE BOXES AND VALVE BOX EXTENSIONS Ferguson Consolidated
Request for Proposals was sent to 226 prospective suppliers, including two (2) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Eight (8) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including schedule, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from both firms. Staff recommends
awarding to a primary and secondary vendor as follows and also shown on Exhibit 2 for a combined not-
to-exceed amount of $12,000,000.
NIGP Code Used for Solicitation:
890 – Water Supply, Groundwater,
Sewage Treatment, and Related
Equipment
Notifications sent for Solicitation sent in IonWave: 226
Number of Suppliers that viewed Solicitation in IonWave: 18
HUB-Historically Underutilized Business Invitations sent out: 11
SBE-Small Business Enterprise Invitations sent out: 74
Responses from Solicitation: 8
RECOMMENDATION
Award a contract with Benmark Supply Company, Inc., Consolidated Pipe & Supply Company, Inc., Core
& Main LP, Ferguson Enterprises, LLC, Fortiline, Inc., and Metron Farnier, L.L.C., for the purchase of
water and wastewater inventory parts to be stocked in the City of Denton Warehouse, in a one (1) year, with
the option for three (3) additional one (1) year extensions, in the total four (4) year not-to-exceed amount
of $12,000,000.
PRINCIPAL PLACE OF BUSINESS
Benmark Supply Company, Inc. Ferguson Enterprises, LLC
Fort Worth, TX Euless, TX
Consolidated Pipe & Supply Company, Inc. Fortiline, Inc.
Fort Worth, TX Haltom City, TX
Core & Main LP Metron Farnier, L.L.C.
Dallas, TX Boulder, CO
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for three (3) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded from Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.