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7613 - Amendment 1 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 36E09C79-D801-43D4-86DD-C10D75AE8F64 06/07/2026 7613 Crystal Westbrook PSA LANDFILL SURVEY SERVICES Procurement 901 B Texas St., Denton, TX 76209  (940) 349-7100 OUR CORE VALUES Inclusion  Collaboration  Quality Service  Strategic Focus  Fiscal Responsibility February 15, 2024 WM. M. Coleman & Associates, Inc. dba Coleman & Assoc. Land Surveying 725 S. Locust Street Denton, TX 76201 Ref: 7613 Landfill Survey Services Mrs. Sipe: The City of Denton (COD) has reviewed and accepts the addition of the following services listed in Exhibit A. The City of Denton reserves the right to re-evaluate pricing as the market conditions change and can ask your firm to provide updated proposed pricing, including, but not limited to, a decrease in pricing, as a result of any such change. All terms and conditions of the contract shall apply. If your firm is in agreement, please sign and return this letter to my attention. Signatures transmitted electronically shall have the same effect as the delivery of original signatures. We look forward to future business with your firm. Regards, ___________________________ ___________________________ Crystal Westbrook William M. Coleman, CEO Procurement Coleman & Assoc. Land Surveying ___________________________ Department DocuSign Envelope ID: 36E09C79-D801-43D4-86DD-C10D75AE8F64 December 12, 2023 Randall Morris City of Denton Landfill 1000 Mayhill Rd. Denton, Tx 76201 Coleman & Assoc. Land Surveying is pleased to provide you with this proposal for the surveying services required for the 2023 Settlement Survey of the inactive portion of the City of Denton Landfill We propose to provide our services on an hourly and reimbursable basis for time and materials expended on this service according to the contract in currently in place. The assessment of the project needs, based on onsite review and conversations, indicates that Coleman & Assoc. Land Surveying will provide a Settlement Survey using drone based LiDAR data with ground verification. This proposal is for surveying products and services only and does not include any City or County fees associated with submissions or filings. The Settlement Survey will address the amount of settlement since the last Settlement Survey submitted to the Landfill staff in 2021 and 2022. Cross sections will be performed by the drone team during the process. The processed LiDAR data will be delivered to Coleman & Assoc to be included in the deliverable. The estimated cost for this service is $12,500. Coleman & Assoc will accompany the drone team during the process to ensure the data is as accurate as a full on- the-ground survey would deliver. Additional cross sections and ground spot checks will be performed during and after the LiDAR data acquisition. The current LiDAR based surface will be compared to the last settlement data to determine the amount of settlement since 2021 and 2022 reports. Final deliverables will be PDF file of the signed & sealed survey and a color map showing the changes. The estimated cost for this service is $6,500. The combined estimated cost of $19,000.00 to complete the tasks outlined above. Should unforeseen requirements arise, causing additional work beyond the basic scope of services, we will contact you before proceeding with the additional work. If you have any questions or require additional information please call our office, otherwise sign and return the attached Client Agreement Form. We look forward to working with you on this project. Sincerely, Marc G. DeGenaro, Project Manager Coleman & Assoc. Land Surveying EXHIBIT A DocuSign Envelope ID: 36E09C79-D801-43D4-86DD-C10D75AE8F64 CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date DocuSign Envelope ID: 36E09C79-D801-43D4-86DD-C10D75AE8F64 WM. M. COLEMAN & ASSOCIATES, INC. dba COLEMAN & ASSOC. LAND SURVEYING CIQ FORM X 2/15/2024 N/A Certificate Of Completion Envelope Id: 36E09C79D80143D486DDC10D75AE8F64 Status: Completed Subject: ***Purchasing Approval*** 7613 Amendment 1 Source Envelope: Document Pages: 4 Signatures: 4 Envelope Originator: Certificate Pages: 5 Initials: 0 Crystal Westbrook AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 crystal.westbrook@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 2/15/2024 10:38:12 AM Holder: Crystal Westbrook crystal.westbrook@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 2/15/2024 10:42:43 AM Viewed: 2/15/2024 10:42:56 AM Signed: 2/15/2024 10:45:12 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign William M. Coleman wcoleman@colemansurveying.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 47.186.205.127 Sent: 2/15/2024 10:45:14 AM Viewed: 2/15/2024 10:19:58 PM Signed: 2/15/2024 10:23:33 PM Electronic Record and Signature Disclosure: Accepted: 2/15/2024 10:19:58 PM ID: a5ede091-3d12-49af-85c7-af21d660b01e Randall Morris randall.morris@cityofdenton.com Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 2/15/2024 10:23:35 PM Viewed: 2/16/2024 7:19:16 AM Signed: 2/16/2024 7:45:45 AM Electronic Record and Signature Disclosure: Accepted: 2/16/2024 7:19:16 AM ID: dda4f402-db20-4af2-b76c-7e617c4ca4f7 Crystal Westbrook crystal.westbrook@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 2/16/2024 7:45:47 AM Viewed: 2/16/2024 8:40:00 AM Signed: 2/16/2024 8:40:04 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 2/16/2024 8:40:06 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 2/15/2024 10:42:43 AM Certified Delivered Security Checked 2/16/2024 8:40:00 AM Signing Complete Security Checked 2/16/2024 8:40:04 AM Completed Security Checked 2/16/2024 8:40:06 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM Parties agreed to: William M. Coleman, Randall Morris How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. 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