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7878 - Amendment 2 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration DocuSign Envelope ID: 944865EA-4122-4124-BED0-5AACD476D7A7 7878 - Roadway Funding Strategy Amendment #2 Cori Power N/A SC-1 AMENDMENT #2 ATTACHMENT SC CITY OF DENTON - FILE 7878 DRAFT SCOPE OF SERVICES AND RESPONSIBILITIES OF CITY ROADWAY MAINTENANCE WORK PLAN ADVISORY SERVICES PROJECT UNDERSTANDING The City of Denton is committed to improving the overall condition of their street system. In 2023, FNI helped to optimize the City’s existing maintenance, repair, and capital improvement strategy, considering both roadway condition and funding sources over the next 40 years, to help the city meet their stated goals. The city is seeking assistance to meet the committed road maintenance actions in FY 2024. The purpose of these services is to provide guidance to meet roadway maintenance execution expectations coming out of maintenance optimization and funding strategy. The scope of services is based on providing the following:  Program management advisory services for roadway maintenance actions to achieve FY 24 maintenance goals through contractor services, City staff execution, etc.  Process development to incorporate utilities department actions into roadway maintenance work planning and execution  Documented work plan for FY25 maintenance actions in process form to allow for staff work plan development in future years. ARTICLE I Scope Item Adjustment: Task F Roadway Funding Dashboard: It has been determined that the remaining effort can be rolled into the Program Management Advisory Services listed below in the New Scope Items. New Scope Items: To accomplish this, FNI proposes the following Basic Services. BASIC SERVICES: Personnel with understanding and experience developing, implementing, and supporting street work plans will provide initial services as outlined below, as well as be available in an advisory capacity for the duration of the project. A. Program Management Advisory Services a. Lead in-person discussions to gather information on current processes used for planning, implementation and reporting during execution. b. Review current processes, including work steps by repair types, project vetting, project coordination, and project scheduling, c. Perform simple comparison analysis to determine repair type appropriateness and production rate effectiveness. d. Evaluate the benefits of adding or enhancing processes such as work step flow charts and in-house inspection. B. Process development a. Incorporate a Work Plan coordination program with pre-implementation and considerations during implementation. b. Enhance repair project scheduling. DocuSign Envelope ID: 944865EA-4122-4124-BED0-5AACD476D7A7 SC-2 c. Explore options for use of private contractors that increase the effectiveness of in-house crews. C. Documented work plan for FY25 maintenance actions in process form. D. On-Call Advisory Services Fee Amendment: The following is a table summarizing the contract scope items and the modification proposed by this amendment: Task #Scope Name Current Fee Fee Modification Totals A Project Mangement 16,335.22$ 16,335.22$ B Data Collection and Review 21,534.24$ 21,534.24$ C Roadway Maintenance Evaluation 57,871.66$ 57,871.66$ D Roadway Funding Evaluation 99,826.10$ 99,826.10$ E Roadway Funding Strategy Report 33,779.45$ 33,779.45$ F Roadway Funding Dashboard 167,478.66$ (30,748.00)$ 136,730.66$ G Road User Fee Evaluation 74,472.67$ 74,472.67$ H Program Management Advisory -$ 30,748.00$ 30,748.00$ 471,298.00$ 471,298.00$ DocuSign Envelope ID: 944865EA-4122-4124-BED0-5AACD476D7A7 SC-3 ARTICLE II SPECIAL SERVICES: FNI shall render the following professional services, which are not included in the Basic Services described above, in connection with the development of the Project: Not Applicable. ARTICLE III ADDITIONAL SERVICES: Additional Services to be performed by FNI, if authorized by the city, which are not included in the above-described Basic Services, are described as follows: A. Assist in programming maintenance needs. B. Provide quantity take-offs for maintenance activity bid line items. C. GIS mapping services or assistance with these services. D. Services required to resolve bid protests or to rebid the projects for any reason. E. Other services not otherwise specified in the Basic Services or Special Services. ARTICLE IV TIME OF COMPLETION: FNI is authorized to commence work on the Project upon execution of this Agreement and agrees to complete the services by September 30, 2024 or at a later mutually agreed upon date with the City. If FNI’s services are delayed through no fault of FNI, FNI shall be entitled to adjust contract schedule consistent with the number of days of delay. These delays may include but are not limited to delays in the City’s or regulatory reviews, delays in the flow of information to be provided to FNI, governmental approvals, etc. These delays may result in an adjustment to compensation as outlined on the face of this Agreement and in Attachment CO. ARTICLE V RESPONSIBILITIES OF CLIENT: Client shall perform the following in a timely manner so as not to delay the services of FNI: A. Coordinate the location (for in-person meetings) and attendance of personnel appropriate to the subject for meetings. B. Designate in writing a person to act as the City’s representative with respect to the services to be rendered under this Agreement. Such person shall have contract authority to transmit instructions, receive information, interpret and define Client’s policies and decisions with respect to FNI’s services for the Project. C. Assist FNI by placing at FNI’s disposal all available information pertinent to the Project including information on current work processes, previous reports, and any other data relative to the execution of the Project. DocuSign Envelope ID: 944865EA-4122-4124-BED0-5AACD476D7A7 SC-4 D. Arrange for access to and make all provisions for FNI to enter upon public and private property as required for FNI to perform services under this Agreement. E. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents presented by FNI, obtain advice of an attorney, insurance counselor and other consultants as the City deems appropriate for such examination and render in writing decisions pertaining thereto within a reasonable time so as not to delay, or cause rework in, the services of FNI. F. Furnish approvals and permits from all governmental authorities having jurisdiction over the Project and such approvals and consents from others as may be necessary for completion of the Project. G. Furnish, or direct FNI to provide, Additional Services as stipulated in Attachment SC, Article III of this Agreement or other services as required. H. Bear all costs incident to compliance with the requirements of this Article V. ARTICLE VI DESIGNATED REPRESENTATIVES: FNI and City designate the following representatives: City’s Designated Representative Name: Cassandra Ogden Address: 215 E McKinney Street Denton, TX 76201 Phone: (940) 349-7195 e-mail: Cassandra.Ogden@cityofdenton.com FNI’s Designated Representative Name: Trey Shanks Address: 801 Cherry Street, Suite 2800 Fort Worth, Texas 76102 Phone: 214-217-2221 e-mail: ts@freese.com FNI’s Accounting Representative Name: Erin Westbrook Address: 801 Cherry Street, Suite 2800 Fort Worth, Texas 76102 Phone: 817-735-7354 e-mail: erin.westbrook@freese.com City of Denton By: _______________________ Name: ____________________ Title: _____________________ Date: _____________________ Freese and Nichols, Inc. By: _______________________ Name: ____________________ Title: _____________________ Date: _____________________ DocuSign Envelope ID: 944865EA-4122-4124-BED0-5AACD476D7A7 Vice-President / Principal Trey Shanks 5/3/2024 Purchasing Supervisor 5/3/2024 Cori Power Certificate Of Completion Envelope Id: 944865EA41224124BED05AACD476D7A7 Status: Completed Subject: ***Purchasing Approval*** 7878 - Roadway Funding Strategy Amendment #2 Source Envelope: Document Pages: 5 Signatures: 2 Envelope Originator: Certificate Pages: 5 Initials: 0 Cori Power AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 cori.power@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 5/3/2024 8:15:23 AM Holder: Cori Power cori.power@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 5/3/2024 8:45:51 AM Viewed: 5/3/2024 8:46:05 AM Signed: 5/3/2024 8:46:11 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Trey Shanks TS@freese.com Vice-President / Principal Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 97.75.108.6 Sent: 5/3/2024 8:46:13 AM Viewed: 5/3/2024 9:31:22 AM Signed: 5/3/2024 9:31:55 AM Electronic Record and Signature Disclosure: Accepted: 5/3/2024 9:31:22 AM ID: 2508e1f3-0d88-4241-b8f1-e6c77eccf429 Cori Power cori.power@cityofdenton.com Purchasing Supervisor City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.104 Sent: 5/3/2024 9:31:56 AM Viewed: 5/3/2024 10:57:59 AM Signed: 5/3/2024 10:58:06 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 5/3/2024 10:58:08 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Cassey Ogden Cassandra.Ogden@cityofdenton.com Assistant City Manager City of Denton Security Level: Email, Account Authentication (None) Sent: 5/3/2024 10:58:08 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 5/3/2024 8:45:51 AM Certified Delivered Security Checked 5/3/2024 10:57:59 AM Signing Complete Security Checked 5/3/2024 10:58:06 AM Completed Security Checked 5/3/2024 10:58:08 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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