Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Palomira Corporation dba Bayou Graphics
Corporation, as the primary vendor, and Lessek Enterprises LLC dba Impress Graphics as the secondary
vendor, for vehicle graphics, decals, and installation for the Fleet Services Department; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8315 – awarded to Palomira
Corporation dba Bayou Graphics Corporation and Lessek Enterprises LLC dba Impress Graphics, for one
(1) year, with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $315,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will be utilized by the Facilities and Fleet Services Departments to procure decals
for all City of Denton vehicles and equipment managed by Fleet Services. Each managed asset requires a
vehicle identification number, City logo, and other department or service-specific decals to be placed on
the exterior of the asset. The installed decals allow for clear and consistent identification of City assets,
including first responder vehicles, and improve operational efficiency throughout Fleets’ asset management
processes. Funding for decals for new assets and replacements is included in the acquisition costs of the
vehicle and is approved through the capital budget. Decals are also inspected during each service or
inspection and replaced as necessary throughout the asset’s life, which is funded through the operations
budget. The contract value is based on historical spending levels and includes estimates for future assets
and services.
Estimated Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Police Tahoe Decals $30,000 $30,000 $30,000 $30,000 $30,000 $150,000
City Vehicles & Equipment Decals 30,000 30,000 30,000 30,000 30,000 150,000
Subtotal $60,000 $60,000 $60,000 $60,000 $60,000 $300,000
Contingency (5%) 3,000 3,000 3,000 3,000 3,000 15,000
Total $63,000 $63,000 $63,000 $63,000 $63,000 $315,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Request for Proposals was sent to 211 prospective suppliers, including 13 Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertise
in the local newspaper. Four (4) proposals were received, and references were checked to ensure the vendor
can provide the services requested in the Scope of Work. The proposal was evaluated based upon published
criteria including delivery, compliance with specifications, probable performance, and price. Best and Final
Offer (BAFO) was requested from the firms. The department is awarding the contract to Palomira
Corporation dba Bayou Graphics Corporation, as the primary vendor, and Lessek Enterprises, LLC dba
Impress Graphics as the secondary vendor.
NIGP Code Used for Solicitation: 255 - Decals and Stamps & 966 -
Printing and Typesetting Services
Notifications sent for Solicitation sent in IonWave: 211
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 35
SBE-Small Business Enterprise Invitations sent out: 91
Responses from Solicitation: 4
RECOMMENDATION
Award a contract with Palomira Corporation dba Bayou Graphics Corporation, as the primary vendor, and
Lessek Enterprises LLC dba Impress Graphics as the secondary vendor, for vehicle graphics, decals, and
installation for the Fleet Services Department, in a one (1) year, with the option for four (4) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $315,000.
PRINCIPAL PLACE OF BUSINESS
Palomira Corporation dba Bayou Graphics Corporation
Houston, TX
Lessek Enterprises LLC dba Impress Graphics
Denton, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded through the City’s Capital Budget and the Fleet Services Operating Budget. The
budgeted amount for this item is $315,000. The City will only pay for services rendered and is not obligated
to pay the total contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Dustin Rolfe, 940-349-8438.
Legal point of contact: Marcella Lunn at 940-349-8333.