Exhibit 1 - Agenda Information Sheet
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Enviromatic Systems of Fort Worth, Inc., through
the Buy Board Cooperative Purchasing Network Contract # 720-23, for the acquisition, repair, and
maintenance of building management system controls on heating, ventilation, and air conditioning systems
for City buildings for the Facilities Management Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8528 – awarded to Enviromatic Systems of Fort Worth, Inc.,
in the one (1) year, with the option for two (2) additional one (1) year extensions, in the total three (3) year
not-to-exceed amount of $2,000,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Facilities Management will standardize building management system controls of heating, ventilation, and
air conditioning systems for all 52 Facilities Master Plan Tier 1 buildings. This will allow Facilities
Management to immediately respond to emergent needs in the City’s most important buildings and enable
staff to remotely check the equipment's functionality and efficiency. Based on historical spend and future
projections, the recommended not-to-exceed amount for this contract is $2,000,000 for a three (3) year
contract.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
Projected Expenditures Year 1 Year 2 Year 3 Total
Maintenance/Parks Dept $500,000 $500,000 $500,000 $1,500,000
FCA Work 134,920 134,921 134,921 404,762
Sub Total $634,920 $634,921 $634,921 $1,904,762
Contingency 5% 31,746 31,746 31,746 95,238
Total $666,666 $666,667 $666,667 $2,000,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Enviromatic Systems of Fort Worth, Inc., for the acquisition, repair, and maintenance
of building management system controls on heating, ventilation, and air conditioning systems for City
buildings for the Facilities Management Department, in a one (1) year, with the option for two (2) additional
one (1) year extensions, in the total three (3) year not-to-exceed amount of $2,000,000.
PRINCIPAL PLACE OF BUSINESS
Enviromatic Systems of Fort Worth, Inc.
Grand Prairie, TX
SUSTAINABILITY MEASURES
When replacing or repairing controls, staff will use the most cost-effective and efficient parts available.
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for two (2) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November
30, 2026.
FISCAL INFORMATION
These services will be funded from Outside Contracted Services account 880200.6545 and projects will be
funded from the capital budget. Requisitions will be entered into the Purchasing software system on an as-
needed basis. The budgeted amount for this item is $2,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Thomas Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.