Exhibit 1 - Agenda Information SheetCity of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 16, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Weaver and Tidwell, L.L.P., for external audit
services for the City of Denton; providing for the expenditure of funds therefor; and providing an effective
date (RFP 8562 – awarded to Weaver and Tidwell, L.L.P., in the three (3) year not-to-exceed amount of
$360,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
External audit services include an annual examination of the financial statements of all accounts and funds
of the City including the information contained in the Supplementary Schedule of Expenditures of Federal
and State Awards. The City is required by law to have an external party conduct these audit engagements
every year. Since Fiscal Year 2019-2020, the City has contracted with Weaver & Tidwell for these services.
Prior to this, Patillo, Brown, & Hill performed these services for four (4) years. The most recent contract
expires in July 2024.
Year 1 Year 2 Year 3
$118,000 $120,000 $122,500
Request for Proposals was sent to 1,027 prospective suppliers of this item, including 36 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Six (6) proposals were received and evaluated based upon published
criteria including compliance with specifications, probable performance, and price. Best and Final Offers
(BAFO) were requested from the top firm. Based upon this evaluation, Weaver and Tidwell, L.L.P. was
ranked the highest and determined to be the best value for the City.
NIGP Code Used for Solicitation:
918 - (Service Only) - Consulting
Services
Notifications sent for Solicitation sent in IonWave: 1,027
Number of Suppliers that viewed Solicitation in IonWave: 10
HUB-Historically Underutilized Business Invitations sent out: 155
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
SBE-Small Business Enterprise Invitations sent out: 403
Responses from Solicitation: 6
RECOMMENDATION
Award a contract with Weaver and Tidwell, L.L.P., for external audit services for the City of Denton, in a
three (3) year not-to-exceed amount of $360,500.
PRINCIPAL PLACE OF BUSINESS
Weaver and Tidwell, L.L.P.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
These services will be funded from Internal Audit’s Audit Expenditures account 105001.7852. Requisition
#165230 has been entered into the Purchasing software system in the amount of $118,000. The budgeted
amount for this item is $360,500.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Madison Rorschach, 940-349-7228.
Legal point of contact: Marcella Lunn at 940-349-8333.