Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 23, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texan Waste Equipment, Inc., dba Heil of Texas,
through the Buy Board Cooperative Purchasing Network Contract # 686-22, for the purchase, service, and
repairs of sewer equipment, sweepers, brush handling trucks, and similar equipment for the Fleet Services
Department; providing for the expenditure of funds therefor; and providing an effective date (File 8600 –
awarded to Texan Waste Equipment, Inc., dba Heil of Texas, for one (1) year, with the option for four (4)
additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $4,059,173.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will be utilized by the Facilities & Fleet Services Department for service and repairs
of existing and future Heil-equipped vehicles for various city departments engaged in sewer line
maintenance, street maintenance, and refuse disposal. Examples of the equipment to be repaired include
Vac-Con sewer equipment, Schwarze sweepers, Palfinger brush handling trucks, and similar equipment.
Heil of Texas is the factory-authorized local vendor for sales and service, providing field service and repairs
in Irving, Texas. Funding for service and repairs is allocated to the department’s operating budget. The
contract value is based on historical spending levels and includes future assets and service estimates.
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Asset Additions $300,000 $300,000 $300,000 $300,000 $300,000 $1,500,000
Asset Replacements 300,000 300,000 300,000 300,000 300,000 1,500,000
Asset Repairs 190,000 195,700 201,571 207,618 213,847 1,008,736
Sub Total $790,000 $795,700 $801,571 $807,618 $813,847 $4,008,736
Contingency 5% 9,500 9,785 10,079 10,381 10,692 50,437
Total $799,500 $805,485 $811,650 $817,999 $824,539 $4,059,173
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, the City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Texan Waste Equipment, Inc., dba Heil of Texas, for the purchase, service, and
repairs of sewer equipment, sweepers, brush handling trucks, and similar equipment for the Fleet Services
Department, in a one (1) year, with the option for four (4) additional one (1) year extensions, in a total five
(5) year not-to-exceed amount of $4,059,173.
PRINCIPAL PLACE OF BUSINESS
Texan Waste Equipment, Inc., dba Heil of Texas
Houston, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on November
30, 2025.
FISCAL INFORMATION
The proposed contract will be funded using the department’s Operating Budget on an as-needed basis. The
City will only pay for services rendered and is not obligated to pay the total contract amount unless
necessary.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.