Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 23, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with QRF Combat LLC dba Roe Tactical LLC, through
the Buy Board Cooperative Purchasing Network Contract # 698-23, for the acquisition of helmets and
communications gear for the Police Department; providing for the expenditure of funds therefor; and
providing an effective date (File 8578 - awarded to QRF Combat LLC dba Roe Tactical LLC, in the not-
to-exceed amount of $65,003.07).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
On October 1, 2023, the Police Department was awarded the Urban Area Security Initiative (UASI) Grant
through the Homeland Security Grant Program (HSGP). The department applied for a grant to purchase
ballistic helmets and communication gear for the department’s SWAT team. The Denton SWAT team’s
current helmets expired over a year ago. The team’s existing communication equipment is outdated and
non-functional. The new helmets will provide ballistic protection for officers. The communication
equipment will allow for effective communication between officers while also providing hearing protection
inside structures.
The amount awarded in the grant was $66,115. The lowest bid was chosen because it provided the best
product for the greatest number of officers. The cost breakdown is $33,488.44 for 25 ballistic helmets and
$31,514.63 for 15 communication devices. The total purchase amount is $65,003.07.
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
On June 6, 2023, City Council ratified the submission of an application to the State of Texas, Office of the
Governor, 2023 Urban Area Security Initiative (UASI) grant program funded through the US Department
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
of Homeland Security in the amount of $66,115.00 for helmets and communications gear. Grant funds were
awarded on September 26, 2023.
RECOMMENDATION
Award a contract with QRF Combat LLC DBA Roe Tactical LLC, for the acquisition of helmets and
communications gear for the Police Department, in a not-to-exceed amount of $65,003.07.
PRINCIPAL PLACE OF BUSINESS
QRF Combat LLC DBA Roe Tactical LLC
San Antonio, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date of September 30, 2024. This Buy Board
contract expires on March 31, 2026.
FISCAL INFORMATION
These items will be funded from 2023 UASI SWAT Grant account 342052. Requisition #165198 has been
entered into the Purchasing software system in the amount of $65,003.07. The budgeted amount for this
item is $65,003.07.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quotes
Exhibit 3: Price Comparison
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Craig Gibson, 940-349-8112.
Legal point of contact: Marcella Lunn at 940-349-8333.