Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: July 23, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Parkhill, Smith & Cooper,
Inc., for the renovation at the Water Works Park for the Parks and Recreation Department as set forth in the
contract; providing for the expenditure of funds therefor; and providing an effective date (RFQ 8461 –
Professional Services Agreement for renovation services awarded to Parkhill, Smith & Cooper, Inc., in the
not-to-exceed amount of $1,897,385.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
On Tuesday, November 7th, Denton community members voted to approve Proposition C of the 2023 Bond.
Proposition C allocates funding for designing, constructing, renovating, and improving the park system. A
key objective of the Aquatics Master Plan is to improve Water Works Park by offering a broader array of
amenities for families, friends, and individuals seeking recreational activities and leisure. The study
indicated the need for additional lap lanes, community access to year-round aquatics, and enhanced
offerings at the waterpark. Replacing aging equipment can provide a safer experience for visitors and reduce
potential hazards and maintenance expenses.
Construction for the existing Water Works park was completed in 2003, with the addition of the wave pool
in 2017. The City of Denton has a unique partnership with the Denton Independent School District for
shared use of the Natatorium. An increase in the number of high schools utilizing the facility has put a strain
on providing enough programming time for all facility users. The recently completed master plan identified
the Water Works park would benefit from the addition of a multi-use pool that could be used for learn-to-
swim programming, lap swimming, and recreational uses.
Request for Qualifications (RFQ) for professional renovation services was sent to 1,266 prospective firms,
including 59 Denton firms, for these services. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertised in the local newspaper. Five (5) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
Probable performance, Project Approach, and Qualifications of the Organization. Based upon this
evaluation, the recommended award is to Parkhill, Smith & Cooper, Inc., and is determined to be the most
qualified firm for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 906, 913, 925
Notifications sent for Solicitation sent in IonWave: 1,266
Number of Suppliers that viewed Solicitation in IonWave: 43
HUB-Historically Underutilized Business Invitations sent out: 160
SBE-Small Business Enterprise Invitations sent out: 407
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Parkhill, Smith & Cooper, Inc., for the renovation at the Water Works Park for the
Parks and Recreation Department, in the not-to-exceed amount of $1,897,385.
PRINCIPAL PLACE OF BUSINESS
Parkhill, Smith & Cooper, Inc.
Frisco, TX
ESTIMATED SCHEDULE OF PROJECT
To meet the desired construction deadlines, Parkhill, Smith & Cooper, Inc. will begin the construction
documents as soon as the contract is approved. The construction will occur from August 2025 and open for
Summer 2026.
FISCAL INFORMATION
These services will be funded from 2023 GO Bond Election account 250133475. Requisition #165310 has
been entered into the Purchasing software system in the amount of $1,718,553. The remainder of the funds
will be added to the Purchase Order from future fiscal year allocations. The budgeted amount for this item
is $1,897,385.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kristine Stewart, 210-844-3744.
Legal point of contact: Marcella Lunn at 940-349-8333.