Exhibit 1 - Agenda Information Sheet - Amend 1
City of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 6, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of a first amendment to a Professional Services Agreement between the City of
Denton and Graham Associates, Inc., amending the contract approved by City Council on October 19, 2010,
in the not-to-exceed amount of $5,444,253.00; said first amendment to provide additional engineering
services needed for the Bonnie Brae Phase 3 Widening and Reconstruction Project for the Capital Projects
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 4520 –
providing for an additional first amendment expenditure amount not-to-exceed $585,141.25, with the total
contract amount not-to-exceed $6,029,394.25).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Bonnie Brae Phase 3 Project consists of the widening and reconstruction of a 2-lane rural roadway to
a 4-lane divided urban street from FM1515/Airport Road-I35E to Parvin Road including new roadway
alignment from Parvin Road to Roselawn, tying into the newly constructed South Bonnie Brae Bridge
(Phase 1). The project includes underground storm drainage, curb, gutter, 5-foot sidewalks, and 10-foot
multi-use trails on either side of the roadway. Both 21 and 24-inch sanitary sewer lines and a 12-inch water
line will also be replaced. Traffic signals at Roselawn Drive, FM 1515/Airport Road, and IH-35E Frontage
Road will be installed as well as street lighting and an at-grade crossing at the Kansas City Southern (KCS)
Railroad. University of North Texas (UNT) electrical and communications are being relocated underground
through duct banks.
The project began in 2010 as Bonnie Brae South (Vintage Blvd to FM1515/Airport Road-I35E) and was
later broken up into 3 phases. Both phases 1 and 2 (Vintage Blvd to Roselawn), are complete and open to
traffic. Phase 3, began construction in October 2023.
The electrical duct bank work designed by Halff Associates, Inc. requires Temporary Construction
Easements (TCE) in the areas where these 5 duct banks are being installed. The TCE exhibits will be
prepared by Graham Associates as this scope falls under the city’s existing agreement.
Through the course of the project, TxDOT notified the city of upcoming construction projects of
FM1515/Airport Road and I35E. These projects required coordination with TxDOT staff and design
modifications to the city’s Bonnie Brae Phase 3 project to ensure a successful tie-in with future TxDOT
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
projects. For this work to be done expeditiously and meet TxDOT’s timeframe, funds from other tasks not
yet performed were reappropriated to these design efforts through executed work authorization
amendments.
This Amendment No. 1 will include efforts for the Letters of Map Revision (LOMR) with the Federal
Emergency Management Agency (FEMA) still ongoing for all 3 phases of the project and ongoing KCS
coordination as phase 3 drainage outfalls into the railroad ROW requiring KCS to modify its facilities.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On October 10, 2010, City Council approved a contract with Graham Associates, Inc., in the not-to-exceed
amount of $5,444,253 (Ordinance 2010-268).
RECOMMENDATION
Award Amendment No. 1 with Graham Associates, Inc., for additional engineering services needed for the
Bonnie Brae Phase 3 Widening and Reconstruction Project for the Capital Projects Department, in a not-
to-exceed amount of $585,141.25, for a total amended contract amount of $6,029,394.25.
PRINCIPAL PLACE OF BUSINESS
Graham Associates, Inc.
Arlington, TX
ESTIMATED SCHEDULE OF PROJECT
Construction of Bonnie Brae Phase 3 is anticipated to be complete by April 2026. Efforts needed by Graham
are expected to be complete by December 2026.
FISCAL INFORMATION
These services will be funded from South Bonnie Brae – Streets/Traffic CO account number
350288402.1360.21100. Purchase Order #151900 will be revised to include the first amendment amount of
$585,141.25. The total amended amount of this contract is $6,029,394.25.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance and Contract
Exhibit 3: Ordinance and Amendment No. 1
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this amendment, contact: Robin Davis, 940-349-7713.
Legal point of contact: Marcella Lunn at 940-349-8333.