24-1483 - 8458-1 - Ordinance ExecutedORDINANCENO. 24-1483
AN ORDINANCEOF THE CITY OF DENTON, A TEXAS HOME-RULEMUNICIPAL
CORPORATION,AUTHORIZING THE CITY MANAGER TO EXECUTEA CONTRACT WITH
TEXASCEMETERYRESTORATIONLLC, FORGROUNDPENETRATINGRADAR, GPS/GIS
SURVEYINGAND MAPPING,AND MONUMENTREPAIRFORTHEIOOFAND OAKWOOD
CEMETERIES FORTHE PARKS AND RECREATION DEPARTMENT; PROV[DING FORTHE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (RFP
8458-1– AWARDED TO TEXASCEMETERY RESTORATIONLLC, FORONE(1) YEAR,
WITH THE OPTION FORFOUR (4) ADDITIONAL ONE (1) YEAR EXTENSIONS, IN THE
TOTAL FIVE (5)YEAR NOT-TO-EXCEED AMOUNT OF $500,000.OO).
WHEREAS, the City hassolicited, received, and evaluatedcompetitive proposals for ground
penetratingradar, GPS/GIS surveying and mapping, and monument repair for the IOOF and
Oakwood Cemeteriesfor the Parksand Recreation Department; and
WHEREAS, the City Manager,or a designatedemployee,has received, reviewed, and
recommendedthat the herein described proposals arethe most advantageous to the City considering
the relative importance of price and the other evaluation factors included in the requestfor proposals;
and
WHEREAS, this procurementwas undertaken aspart of the City’s governmentalfunction;and
WHEREAS,theCity Council hasprovidedintheCity Budgetfortheappropriationof funds
to beusedfor the purchaseof the materials, equipment, supplies, or services approved and accepted
herein;NOW,THEREFORE,
THE COUNCIL OFTHE CITY OFDENTON HEREBY ORDAINS:
SECTION 1. The items in the following numbered request for proposal for materials,
equipment, supplies, or services shown in the “Request Proposals” on file in the office of the
PurchasingAgent, arehereby acceptedand approved asbeing the most advantageousto the City
consideringthe relative importanceof price andthe otherevaluation factors included inthe request
for proposals.
RFP
NUMBER CONTRACTOR AMOUNT
8458- 1 Texas Cemetery Restoration LLC
$500,000.00
SECTION 2. That by the acceptanceandapproval of the abovenumbereditems ofthe
submitted proposals,the City acceptsthe offer of the personssubmitting the proposalsfor such items
andagreesto purchase the materials, equipment, supplies, or services in accordance with the terms,
specifications, standards, quantities, and for the specified sums contained in the Proposal Invitations,
Proposals,and related documents.
SECTION 3. That should the City andperson submitting approved and accepted items wish
to enter into a formal written agreement asaresult of the acceptance, approval, and awarding of the
proposals, the City Manager, or their designated representative, is hereby authorized to execute the
writtencontractwhich shallbeattachedhereto;provided thatthewritten contractis in accordance
with the terms, conditions, specifications, standards, quantities, and specified sums contained in the
Proposalandrelateddocumentsherein approved and accepted.
SECTION4. The City Council of the City of Denton herebyexpresslydelegatesthe
authorityto take any actionsthat may be required or permittedto be performed by the City of
Denton underthis ordinanceto the City Manager of the City of Denton, or their designee.
SECTION 5. By the acceptanceand approval of the above enumeratedbids, the City
Council herebyauthorizesthe expenditure of funds therefor in the amount and in accordancewith
theapprovedbids.
SECTION 6. This ordinanceshall becomeeffective immediately upon its passageand
approval.
Se C Ond=TyIr1r1o#:\t O A:Tr:ft :i S0r d ina n C e \vas nHlTsELiLi=e:pShEdJ:)is byatl:followingvoteH- A :
Aye Nay Abstain
Absent
Mayor GerardHudspeth:
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VickiByrd,District1:
BrianBeck.District2:
PaulMeltzer,District3:
JoeHolland, District 4:
Brandon ChaseMcGee, At Large Place 5:
Jill Jester,At LargePlace6:
PASSED AND APPROVED this the Gt- d,y,f nuSb31
, 2024.
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ATTEST:
LAURENTHODEN,CITY SECRETARY
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APPROVEDAS TOLEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY:}yLaL&c££aLLtPDp&