Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Quorum Architects, Inc.,
for the design of the renovation to the Service Center for multiple departments as set forth in the contract;
providing for the expenditure of funds therefor; and providing an effective date (RFQ 8454 – Professional
Services Agreement for design services awarded to Quorum Architects, Inc., in the not-to-exceed amount
of $5,906,100.00). The Public Utilities Board recommends approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
Construction for the existing Service Center was completed in 1980. The recently completed Facilities
Conditions Assessment (FCA) identified this building as being in poor condition and recommended a
renovation. The proposed renovation was approved in the City’s FY 2024 Capital Improvement Plan
budget.
The Service Center is located in central Denton south of University Drive (US 380). The proposed project
includes renovation and expansion of the Service Center and the surrounding site. Field operations are the
primary occupants in the Service Center. Operational staff from Water, Wastewater, Streets, Drainage,
Traffic, and Park maintenance are housed in the Service Center. The Service Center also houses the City’s
central warehouse.
Request for Qualifications (RFQ) for professional design services was sent to 759 prospective firms for
these services, including 24 Denton firms. In addition, the RFQ was placed on the Procurement website for
prospective respondents to download, and advertised in the local newspaper. Twelve (12) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including Project
Approach, Qualifications of Organization and Project Teams, and Probable Performance and Past
Experience on Similar Projects. Based upon this evaluation, the recommended award is to Quorum
Architects, Inc., and is determined to be the most qualified firm for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
906-(Service Only)-Architectural
Services, Professional & 925-(Service
Only)-Engineering Services,
Professional
Notifications sent for Solicitation sent in IonWave: 759
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 109
SBE-Small Business Enterprise Invitations sent out: 243
Responses from Solicitation: 12
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Quorum Architects, Inc., for the design of the renovation to the Service Center for
multiple departments, in the not-to-exceed amount of $5,906,100.
PRINCIPAL PLACE OF BUSINESS
Quorum Architects, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
To meet the desired construction deadlines, Quorum Architects will begin the construction documents as
soon as the contract is approved. The construction will likely take place from 2026-2027.
FISCAL INFORMATION
These services will be funded from City Facilities Projects CO account 300179409. Requisition #165552
has been entered into the Purchasing software system in the amount of $5,906,100. The budgeted amount
for this item is $5,906,100.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Aaron Skinner, (940) 465-8167.
Legal point of contact: Marcella Lunn at 940-349-8333.