Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to approve a pre-qualified professional services list of state certified engineers
for professional engineering services for the Solid Waste and Recycling Department; and providing an
effective date (RFQ 8525 – for a three (3) year term). The Public Utilities Board recommends approval (4
- 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
Operations at the City of Denton Solid Waste facilities are highly regulated and engineered. The purpose
of this activity is to prequalify multiple firms to complete specialized planning and compliance tasks at the
Solid Waste and Recycling facilities, including the landfill and proposed transfer station. The list of
professional service providers will help reduce the time required to procure those professional services. an
RFQ was advertised for professional services in six (6) categories including
• Planning, Engineering Design, and Facility Permitting
• Construction Documents, Technical Specifications, and Construction Management
• Environmental Services
• Landfill Planning and Engineering Services
• Landfill Gas Services
• Innovative Drone and Surveying Services
This list of prequalified firms will be accessed when the need arises to complete certain design, regulatory,
consulting, and construction contracts at the City of Denton Solid Waste facilities. A ranking of the pre-
qualified vendors in the project category will be performed for every project using the list. The City will
then negotiate scope and price with the highest-ranked firm. If the City and the firm cannot agree on the
overall amount, the City moves on to the next firm to gain the best possible contract for the City and the
project.
Any firm that was pre-qualified under this RFQ is eligible to receive contracts for professional services that
would go through the normal negotiation and award process, including City Council and Public Utilities
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Board consideration. It is intended that this method of qualifying Professional and Engineering Services
for a wide range of services required to deliver current and future project delivery will be repeated every
three (3) years.
Request for Qualifications (RFQ) for professional engineering services was sent to 604 prospective firms
for these services, including 18 Denton firms. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download and advertised in the local newspaper. Eight (8) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
identification and understanding of the City’s requirements, past performance and experience,
qualifications of key personnel, and schedule to complete tasks. All firms scoring 80 or higher were placed
on the list. The evaluation team is recommending approval of the list with eight (8) qualified firms.
NIGP Code Used for Solicitation:
925 - (Service Only) - Engineering
Services, Professional
Notifications sent for Solicitation sent in IonWave: 640
Number of Suppliers that viewed Solicitation in IonWave: 14
HUB-Historically Underutilized Business Invitations sent out: 94
SBE-Small Business Enterprise Invitations sent out: 208
Responses from Solicitation: 8
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Recommend approval of pre-qualified professional services list of state certified engineers for professional
engineering services for the Solid Waste and Recycling Department as reviewed and qualified by City staff.
ESTIMATED SCHEDULE OF PROJECT
This is a three (3) year contract.
FISCAL INFORMATION
No funds are requested or required to be spent as part of this approval. Individual contracts will be
negotiated with each firm and purchasing orders will be issued as needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Arturo Garcia, 940-349-8021.
Legal point of contact: Marcella Lunn at 940-349-8333.