Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Titan Utility Services, LLC, for testing, repair,
replacement, and disposal of dielectric protected tools for Denton Municipal Electric; providing for the
expenditure of funds therefor; and providing an effective date (RFP 8547 – awarded to Titan Utility
Services, LLC, for one (1) year, with the option for four (4) additional one (1) year extensions, in the total
five (5) year not-to-exceed amount of $1,000,000.00). The Public Utilities Board recommends approval (4
- 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
In an effort to expedite project delivery, and to comply with the City conducted a solicitation for testing,
repair, replacement, and disposal of dielectric-protected tools.
Once approved, the Electric department will have a vendor to facilitate testing and repair of equipment used
to work on the electric grid. The forty-four (44) categories of equipment (e.g. hot sticks, grounding cables,
phase testers) being tested/repaired all contact energized power lines and equipment such as transformers
and fuses. This equipment must be tested and/or calibrated annually to ensure that it does not conduct
electricity (dielectric testing). This regulatory and manufacturer’s requirement ensures the safety of
employees. DME will be able to quickly, and more efficiently, test and repair equipment needed to facilitate
the repair and maintenance of the electric grid.
Requests for Proposals were sent to 823 prospective suppliers of this item, including 29 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Four (4) proposals were received and evaluated based upon published
criteria including delivery, compliance with specifications, probable performance, and price. Based upon
this evaluation, Titan Utility Services, LLC was ranked the highest and determined to be the best value for
the City.
NIGP Code Used for Solicitation: 280, 285, 287, 691, 936, 941, 992
Notifications sent for Solicitation sent in IonWave: 823
Number of Suppliers that Viewed Solicitation in IonWave: 24
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
HUB-Historically Underutilized Business Invitations sent out: 85
SBE-Small Business Enterprise Invitations sent out: 298
Responses from Solicitation: 4
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Titan Utility Services, LLC, for testing, repair, replacement, and disposal of dielectric
protected tools for Denton Municipal Electric, in a one (1) year, with the option for four (4) additional one
(1) year extensions, in the total five (5) year not-to-exceed amount of $1,000,000.
PRINCIPAL PLACE OF BUSINESS
Titan Utility Services, LLC
Tickfaw, LA
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Electric Safety & Training account 600110.6332. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $1,000,000. The City will only pay for
services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Jeff Brown, 940-349-7189.
Legal point of contact: Marcella Lunn at 940-349-8333.