Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas Excavation Safety System, Inc., for the
continuation of the services for utility line locates for the Water Distribution, Wastewater Collections,
Water Metering, and Denton Municipal Electric Departments provided by Texas811, which is the sole
provider of this service, in accordance with Texas Local Government Code 252.022, which provides that
procurement of commodities and services that are available from one source are exempt from competitive
bidding, and if over $50,000, shall be awarded by the governing body; providing for the expenditure of
funds therefor; and providing an effective date (File 8605 – awarded to Texas Excavation Safety System,
Inc., in the five (5) year not-to-exceed amount of $750,000.00). The Public Utilities Board recommends
approval (4 - 0).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Water Distribution, Wastewater Collections, Water Metering, and Denton Municipal Electric
Departments within the City of Denton and the State of Texas have a legal obligation to utilize the Texas811
system. The Texas811 system generates the line locate tickets, and Texas Excavation Safety System, Inc.
pulls the ticket from Texas811 to our contracted vendor.
Texas Underground Facility DIG SAFELY is a nationally recognized safety program developed by an
industry-wide group of experts from all stakeholder groups including excavators and utility operators. The
purpose is to increase excavation safety and reduce dangerous and expensive damage to vital underground
utilities. The Office of Pipeline Safety of the US Department of Transportation introduced it. The DIG
SAFELY message is at the heart of the Texas One-Call law:
• CALL BEFORE YOU DIG
• ALWAYS WAIT THE REQUIRED TIME
• RESPECT THE MARKS
• EXCAVATE WITH CARE
The City of Denton will utilize the Texas811 notification center to notify other utilities and to receive
notification of any digging operations that are occurring within the City of Denton. The City currently has
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
a multitude of contractors combined with our construction and maintenance that is taking place throughout
the City and utilization of this notification center will assist with preventing damage to other utilities as
well as our infrastructure.
The Texas811 system is a sole source program that is utilized throughout the state and is required by law.
It is imperative that the Water Distribution Department, Wastewater Collections, Water Metering, and
Denton Municipal Electric Departments continue to utilize this program to ensure we are not subject to
hometown real estate violations and fees.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 12, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award with a contract to Texas Excavation Safety System, Inc. for the continuation of the services for
utility line locates for the Water Distribution, Wastewater Collections, Water Metering, and Denton
Municipal Electric Departments provided by Texas811, in a five (5) year not-to-exceed amount of
$750,000.
PRINCIPAL PLACE OF BUSINESS
Texas Excavation Safety System, Inc.
Dallas, TX
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract.
FISCAL INFORMATION
These products and services will be funded through the department's budget on an as-needed basis. The
budgeted amount for this item is $750,000. The City will only pay for services rendered and is not obligated
to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Quote
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Casey Bowles, 940-349-8489.
Legal point of contact: Marcella Lunn at 940-349-8333.