Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Continental Partition Systems, LLC, for the
maintenance, repair, and purchase of partitions for various City buildings for the Facilities Management
Department; providing for the expenditure of funds therefor; and providing an effective date (RFP 8469-1
– awarded to Continental Partition Systems, LLC, for one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $1,000,000.00).
STRATEGIC ALIGNMENT
This action supports the Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
Facilities Management will utilize the proposed contract to procure services to provide preventative
maintenance (PM), repair, and installation of all partitions. The City has partitions in several buildings,
which citizens regularly utilize. Building rentals depend on these partitions to work safely. The contract
value is based on historical spending levels, current assets' condition and age, and current assets' deferred
maintenance.
Estimated Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Replacements $105,000 $108,150 $111,395 $114,736 $118,178 $557,459
Service & PMs 74,385 76,617 78,915 81,283 83,722 394,922
Sub Total $179,385 $184,767 $190,310 $196,019 $201,900 $952,381
Contingency $47,619
Total $1,000,000
Request for Proposals was sent to 280 prospective suppliers of this item, including 16 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. One (1) proposal was received, and references were checked to ensure
the vendor can provide the services requested in the Scope of Work. The proposal was evaluated based
upon published criteria including key personnel, compliance with specifications, probable performance,
and price. Best and Final Offer (BAFO) was requested from the firm. The department is awarding the
contract to Continental Partition Systems, LLC.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
425-Furniture: Office & 670- Plumbing
Equipment, Fixtures, & Supplies
Notifications sent for Solicitation sent in IonWave: 280
Number of Suppliers that viewed Solicitation in IonWave: 12
HUB-Historically Underutilized Business Invitations sent out: 53
SBE-Small Business Enterprise Invitations sent out: 109
Responses from Solicitation: 1
RECOMMENDATION
Award a contract with Continental Partition Systems, LLC for the maintenance, repair, and purchase of
partitions for various City buildings for the Facilities Management Department, in a one (1) year, with the
option for four (4) additional one (1) year extensions, in total five (5) year not-to-exceed amount of
$1,000,000.
PRINCIPAL PLACE OF BUSINESS
Continental Partition Systems, LLC
Longmont, CO
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact David Moore, 940-349-7247.
Legal point of contact: Marcella Lunn at 940-349-8333.