Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Construction Manager at Risk contract with Core Construction
Services of Texas, Inc., for pre-construction services of the Fire Station No. 5 & 6 project for the Capital
Projects and Fire Departments; providing for the expenditure of funds therefor; and providing an effective
date (RFP 8559 – awarded to Core Construction Services of Texas, Inc., in the not-to-exceed amount of
$40,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
The Fire Department continues to see an increase in the overall call for service volume. Data and response
trends allow staff to predict the workload of future years. Staff ran a response analysis and compared call
response times based on National Fire Protection Association Standard 1710, Standard for the Organization
and Deployment of Fire Suppression Operations, Emergency Medical Operations, and Special Operations
to the Public by Career Fire Departments. The new Fire Stations will address extended response times, as
well as assist with the coverage of the western portion of the city. Voters approved the replacement of Fire
Stations No. 5 & 6 in Proposition D of the 2023 Bond Program.
Construction Manager at Risk (CMAR)
The Construction Manager at Risk (CMAR) is a delivery method that entails a commitment by the
Construction Manager (CM) to deliver the project within a Guaranteed Maximum Price (GMP), which is
based on the scope of Work defined on the Construction Documents.
Construction Manager at Risk Advantages:
• More collaborative construction delivery process
• Assists with value engineering, cost estimating, and constructability review.
• Method assists with the acceleration of the construction schedule & avoids marketplace issues.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
• Design firm, City team & CMAR collaborate to select best value subcontractors.
• Provides cost certainty with Guaranteed Maximum Price (GMP), as well as true cost transparency.
Project Team
The project team was finalized with the addition of the CMAR.
• Owner: City of Denton
• Architect: Martinez Architects LP
• CMAR: Core Construction Services of Texas, Inc.
• Project Management Consultant: HPM
The purpose of this contract is for Core Construction to provide design phase services including input on
the constructability of the design as it is developed in collaboration with the City of Denton, and the
proposed design professional engineer, Martinez Architects, LP. After the design is finalized, staff will
request City Council to approve a subsequent contract with Core Construction Services of Texas, Inc., for
Construction phase services of Fire Station 5 & 6.
Request for Proposals was sent to 617 prospective suppliers, including 42 Denton firms of this item. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Ten (10) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including cost proposal and technical
proposal/interview. Based upon this evaluation, Core Construction Services of Texas, Inc., was ranked the
highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 909, 914, & 914
Notifications sent for Solicitation sent in IonWave: 617
Number of Suppliers that viewed Solicitation in IonWave: 28
HUB-Historically Underutilized Business Invitations sent out: 65
SBE-Small Business Enterprise Invitations sent out: 193
Responses from Solicitation: 10
RECOMMENDATION
Award a contract with Core Construction Services of Texas, Inc., for the pre-construction services of the
Fire Station No. 5 & 6 project for the Capital Projects and Fire Departments, in a not-to-exceed amount of
$40,000.
PRINCIPAL PLACE OF BUSINESS
Core Construction Services of Texas, Inc.
Frisco, TX
SUSTAINABILITY MEASURES
New building construction and renovations focus on Energy Conservation and Efficiency including the
pursuit of renewable technologies, energy conservation, and adherence to the International Energy
Conservation Code (IECC).
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with construction beginning in Q2 of 2025 and a completion date
in Q3 of 2026.
FISCAL INFORMATION
These services will be funded from 2023 Bond funds from Fire Station #5 & Fire Station #6 account
250134475 & 100392475. Requisition #165733 has been entered into the Purchasing software system in
the amount of $40,000 The budgeted amount for this item is $40,000. The Estimate at Completion for this
project is $31,000,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Trevor Crain, 940-349-7426.
Legal point of contact: Marcella Lunn at 940-349-8333.