Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Professional Services Agreement with Hance Scarborough, LLP,
for state legislative consultation services for the City of Denton as set forth in the contract; providing for
the expenditure of funds therefor; and providing an effective date (RFQ 8580 – Professional Services
Agreement for consultation services awarded to Hance Scarborough, LLP, for two (2) years, with the option
for one (1) additional two (2) year extension, in the total four (4) year not-to-exceed amount of
$369,600.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The Texas Legislature and its biannual sessions are important for the City of Denton, as they shape the
City's future trajectory and address its pressing needs. During these sessions, key decisions that directly
impact Denton's residents, businesses, and overall community well-being are made. The allocation of state
and federal resources, the passage of legislation affecting local governance, and the opportunity to advocate
for Denton's unique interests all converge during this period.
The outcomes of the Texas Legislature will continue to significantly influence the City's ability to address
critical issues, secure necessary funding, and foster a legislative environment that aligns with the
community's aspirations for prosperity and sustainability. In navigating this legislative landscape, Denton
aims to engage with lawmakers proactively, anticipate emerging challenges, and position itself strategically
to ensure a favorable outcome for the City and its residents.
With Denton's growth, the City's legislative exposure has increased, potentially impacting the City's budget
and its ability to deliver services effectively. To address these challenges, the City concluded its previous
contract for legislative services and issued a formal Request for Qualifications (RFQ) to solicit responses
from a competitive field of firms. Five firms responded, each bringing a wide range of experience and
expertise.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
After a thorough evaluation by a cross-departmental team, Hance Scarborough, LLP, scored highest in each
portion of the RFQ. Staff believes that Hance Scarborough possesses the necessary experience, expertise,
resources, initiative, and established relationships with key members of the state government to effectively
advocate for the city's legislative priorities.
Hance Scarborough's familiarity with municipal issues and its ability to provide an individualized
experience tailored to Denton's unique needs makes them an excellent choice. Their team brings decades
of experience and knowledge in navigating the legislative and regulatory process. With their broad political
background and creative solutions to specific issues, they are well-equipped to support Denton's legislative
agenda and ensure the city's continued growth and prosperity.
Request for Qualifications (RFQ) for professional consultation services was sent to 1,024 prospective firms
for these services, including 37 Denton firms. In addition, the RFQ was placed on the Procurement website
for prospective respondents to download, and advertised in the local newspaper. Five (5) statements of
qualifications (SOQ) were received. The SOQs were evaluated based on published criteria including
delivery/project schedule, compliance with specifications, and probable performance. Based upon this
evaluation, the recommended award is to Hance Scarborough, LLP, and is determined to be the most
qualified firm for the City.
NIGP Code Used for Solicitation:
918 – (Service Only) – Consulting
Services
Notifications sent for Solicitation sent in IonWave: 1,024
Number of Suppliers that viewed Solicitation in IonWave: 16
HUB-Historically Underutilized Business Invitations sent out: 153
SBE-Small Business Enterprise Invitations sent out: 404
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Hance Scarborough, LLP, for state legislative consultation services for the City of
Denton, in a two (2) year, with the option for one (1) additional two (2) year extension, in the total four (4)
year not-to-exceed amount of $369,600.
PRINCIPAL PLACE OF BUSINESS
Hance Scarborough, LLP
Austin, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial two (2) year contract with options to extend the contract for one (1) additional two (2) year
period, with all terms and conditions remaining the same.
FISCAL INFORMATION
These services will be funded from Professional Services account 103001.7850. Requisition #165758 has
been entered into the Purchasing software system in the amount of $21,000.00. The budgeted amount for
this item is $369,600.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Evaluation Sheet
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kristi Fogle, 940-349-8565.
Legal point of contact: Marcella Lunn at 940-349-8333.