Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: August 20, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a Construction Manager at Risk contract with Steele & Freeman,
Inc., for pre-construction services of the Linda McNatt – Animal Care and Adoption Center for the Capital
Projects Department; providing for the expenditure of funds therefor; and providing an effective date (RFP
8558 – awarded to Steele & Freeman, Inc., in the not-to-exceed amount of $20,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Support Healthy and Safe Communities.
INFORMATION/BACKGROUND
On Tuesday, November 7th, Denton community members voted to approve Proposition D of the 2023 Bond.
Proposition D allocates funding for designing, constructing, purchasing, renovating, improving, updating,
enlarging, and demolition at the Linda McNatt Animal Care and Adoption Center. Proposition D included
$15,850,000 for improvements to the Linda McNatt Animal Care and Adoption Center.
The project will include building an addition, expanding the adoption spaces, new exercise yards, purchase
of new shade structures, expanding the veterinary suite, replacement of the heating and air conditioning
system, and additional parking spaces. The renovation will create additional space for animals, improve
functionality, increase housing areas, promote shelter disease prevention, and increase the quality of
customer experience, and quality of life for the animals and staff.
The purpose of this contract is for Steele & Freeman, Inc. to provide design phase services including input
on the constructability of the design as it is developed in collaboration with the City of Denton, and the
design professional, Quorum Architects, Inc. After the design is finalized, staff will request City Council
to approve a subsequent contract with Steele & Freeman, Inc. for Construction phase services.
Request for Proposals was sent to 616 prospective suppliers of this item. including 42 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Ten (10) proposals were received, references were checked, and
proposals were evaluated based upon published criteria including qualifications, delivery, approach, quality
assurance and control, safety, construction and pre-construction fees, and cost. Based upon this evaluation,
Steele & Freeman, Inc. was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation: 913, 909, 914
Notifications sent for Solicitation sent in IonWave: 616
Number of Suppliers that viewed Solicitation in IonWave: 20
HUB-Historically Underutilized Business Invitations sent out: 65
SBE-Small Business Enterprise Invitations sent out: 192
Responses from Solicitation: 10
RECOMMENDATION
Award a contract with Steele & Freeman, Inc., for pre-construction services of the Linda McNatt – Animal
Care and Adoption Center for the Capital Projects Department, in a not-to-exceed amount of $20,000.
PRINCIPAL PLACE OF BUSINESS
Steele & Freeman, Inc.
Fort Worth, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date of Q4 2026.
FISCAL INFORMATION
These services will be funded from account 250132475.1360.40100. Requisition #165678 has been entered
into the Purchasing software system in the amount of $20,000. The budgeted amount for this item is
$20,000. The estimate at completion for this project is $15,850,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Kristine Stewart, 210-844-3744.
Legal point of contact: Marcella Lunn at 940-349-8333.