Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Zenner USA, Inc., as the primary vendor, and Core
and Main LP, as the secondary vendor, for the purchase of water meters and water meter repair parts to be
stocked in the City of Denton Warehouse; providing for the expenditure of funds therefor; and providing
an effective date (RFP 8579 – awarded to Zenner USA, Inc. and Core and Main LP, for three (3) years,
with the option for an additional one (1) year extension, in the four (4) year total not-to-exceed amount of
$2,727,500.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal (RFP) is for the supply of water meters and meter repair parts that are stocked in
the Warehouse for ease of accessibility by the Water Metering Department in their daily operations,
installation of new meters, and for repair and maintenance of their existing systems. Materials will be
ordered on an as-needed basis to maintain appropriate stocking levels in the Warehouse. These commodities
are deemed common stock items and will be funded out of the Warehouse Working Capital account, stocked
in the Warehouse, and charged back to the using department as needed.
Project Description Estimated 4-Year Expenditure
4-Year Spend $2,502,500
Contingency for Price Increases 225,000
Total $2,727,500
Request for Proposals was sent to 239 prospective suppliers, including two (2) Denton firms. In addition,
specifications were placed on the Procurement website for prospective suppliers to download and advertised
in the local newspaper. Six (6) proposals were received, references were checked, and proposals were
evaluated based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from both firms. Staff recommends
awarding to a primary and secondary vendor as follows and also shown on Exhibit 2 for a combined not-
to-exceed amount of $2,727,500.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
890 – Water Supply, Groundwater,
Sewage Treatment, and Related
Equipment
Notifications sent for Solicitation sent in IonWave: 239
Number of Suppliers that viewed Solicitation in IonWave: 9
HUB-Historically Underutilized Business Invitations sent out: 14
SBE-Small Business Enterprise Invitations sent out: 76
Responses from Solicitation: 6
RECOMMENDATION
Award a contract to Zenner USA, Inc., as the primary vendor, and Core and Main LP, as the secondary
vendor, for the purchase of water meters and water meter repair parts to be stocked in the City of Denton
Warehouse, in a three (3) year, with the option for one (1) additional one (1) year extensions, in the total
four (4) year not-to-exceed amount of $2,727,500.
PRINCIPAL PLACE OF BUSINESS
Zenner USA Inc.
Addison, TX
Core & Main LP
Krugerville, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for one (1) additional one (1)
year period, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. The City will only pay for services rendered and is not
obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contracts
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.