Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract through the Department of Information Resources (DIR)
Cooperative Purchasing Network Contract Number DIR-TSO-4159 for Products and Related Services, and
DIR-CPO-4439 for Products and Related Services; through the Interlocal Purchasing System (TIPS)
Cooperative Program Contract Number 240101 for the purchase of Technology Solutions, Products, and
Services, and 240103 for the purchase of Copiers, Fax, Multifunction Machines, and Services with
Imagenet Consulting, LLC for the Technology Services Department; providing for the expenditure of funds
therefor; and providing an effective date (File 8613 – awarded to Imagenet Consulting, LLC, in the five (5)
year not-to-exceed amount of $2,775,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
This contract will consolidate two separate spending authority contracts that the City of Denton currently
has with ImageNet Consulting, LLC; Laserfiche Document Imaging Application and Copiers, Fax,
Multifunction Machines, and Services, PrinterLogic printer installation services, and Wallboard cloud-
based digital displays.
The City of Denton purchases licensing for Laserfiche Document Imaging Application through ImageNet.
Laserfiche workflows effectively move and archive documents and streamline the records management
process. ImageNet provides support for existing workflows and software, creates new custom workflows
and forms, and provides updates to the latest software versions.
The City of Denton leases printers and copiers through ImageNet. ImageNet provides technical support,
delivery, installation, and relocation services of equipment. ImageNet also provides printer maintenance
that includes auto-shipment of toners and inks directly to the location of each piece of equipment.
The City of Denton purchases licensing for PrinterLogic through ImageNet. PrinterLogic is an application
that provides management of city-networked printers and copiers through a central management portal and
allows city employees to easily install and uninstall printers on their own.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The City of Denton purchases Wallboard software and hardware through ImageNet. Wallboard is a cloud-
based digital signage system for large format displays throughout the City.
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network and The Interlocal Purchasing System has been competitively bid and meets the statutory
requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On May 17, 2011, City Council approved the interlocal agreement with The Interlocal Purchasing System
(Ordinance 2011-082).
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with ImageNet Consulting LLC, for the purchase of Products and Related Services,
Technology Solutions, Products, and Services, and Copiers, Fax, Multifunction Machines, and Services; in
a five (5) year not-to-exceed amount of $2,775,000.
PRINCIPAL PLACE OF BUSINESS
Imagenet Consulting, LLC
Oklahoma City, OK
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. These DIR and TIPS contracts start expiring on September 28, 2024.
FISCAL INFORMATION
These products and services will be funded through the using department’s budget on an as-needed basis.
The City will only pay for services rendered and is not obligated to pay the full contract amount unless
needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheets
Exhibit 3: Ordinance
Description of Service Estimated Five (5) Year
Expenditures
Laserfiche Application, Licenses, Project Hours, Maintenance & Support $775,000.00
Printers/Copiers/MFPs, Maintenance & Support 1,500,000.00
PrinterLogic Application, Maintenance & Support 150,000.00
Wallboard Application, Maintenance & Support 150,000.00
Contingency 200,000.00
Total: 2,775,000.00
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.