Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with NEXCO Highway Solutions of America Inc.,
through the Buy Board Cooperative Purchasing Network Contract # 734-24, for the acquisition of pavement
assessment services of roadways for the Streets Department; providing for the expenditure of funds therefor;
and providing an effective date (File 8617 – awarded to NEXCO Highway Solutions of America Inc., for
one (1) year with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-
exceed amount of $350,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton owns and maintains approximately 1,525 lane miles of roadway assets. Every five (5)
years, the City commissions a third-party evaluation of the roadway network’s quality. The resulting
assessment provides the organization with an asset condition index that staff utilizes to guide maintenance,
repair, and capital improvement plans. The most recent assessment was conducted in 2020, and the
network’s overall condition index (OCI) was reported as 68 out of a 100-point scale, a 3-point improvement
from the 2015 assessment. Much of this improvement can be attributed to increased investments from street
reconstruction bond packages as well as increases in the allocation of franchise fees to fund maintenance
activities.
The Streets Department uses a computer-based Pavement Management System (PMS) to store the asset
condition data and run pavement evaluation scenarios from the information previously obtained. These
evaluation scenarios allow the City staff to select the appropriate treatment for each roadway and prioritize
required maintenance, repair, and reconstruction activities.
The complete survey service includes automated video image and video data processing, data collection of
pavement condition and distress areas, professional data validation, and a comprehensive written summary
of the assessment.
NEXCO Highway Solutions of America Inc. uses artificial intelligence, (AI) to review images of city
roadways to identify pavement defects and assign a pavement condition index. This new technology is more
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efficient and cost-effective, which will allow the City to receive index scores more frequently and utilize
more current data to guide maintenance and capital planning.
The contract total not-to-exceed amount includes the estimated expenditure assessment services for
roadways in Years 1, 3, and 5, as shown in the table below. Additional miscellaneous services and
contingency for network growth were included as well.
Project Description Estimated 5-Year Expenditure
Year 1 $110,000
Year 2 0
Year 3 110,000
Year 4 0
Year 5 110,000
Contingency for additional support hours 20,000
Total $350,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with NEXCO Highway Solutions of America Inc., for the acquisition of pavement
assessment services of roadways for the Streets Department, in a one (1) year, with the option for four (4)
additional one (1) year extensions, in a total five (5) year not-to-exceed amount of $350,000.
PRINCIPAL PLACE OF BUSINESS
NEXCO Highway Solutions of America Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on May 31,
2027.
FISCAL INFORMATION
These items/services will be funded from Streets Department account 285801.7899. Requisitions will be
entered on an as-needed basis. The budgeted amount for this item is $350,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Danny Kremer, 940-349-7193.
Legal point of contact: Marcella Lunn at 940-349-8333.