Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with CLS Sewer Equipment Co., Inc., through the Buy
Board Cooperative Purchasing Network Contract # 676-22, for the purchase, maintenance, and repair
services of heavy-duty equipment for the Fleet Department; providing for the expenditure of funds therefor;
and providing an effective date (File 8621 – awarded to CLS Sewer Equipment Co., Inc., for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $4,600,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The proposed contract will be utilized by the Fleet Department for the procurement, maintenance, and repair
of heavy-duty equipment utilized by multiple departments including Denton Municipal Electric, Water
Utility, and Public Works for infrastructure maintenance. Examples of heavy-duty equipment related to this
contract include vacuum excavation equipment, sewer cleaners, and sewer inspection equipment.
Additionally, CLS Sewer Equipment Co., Inc. is the area’s factory-authorized service and repair center for
Vac-Con. They will provide repairs and services for the City in the field as well as in their shop, located in
Richardson, Texas, by factory-trained technicians.
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Asset Additions $350,000 $360,500 $371,315 $382,454 $393,928 $1,858,197
Asset Replacements 350,000 360,500 371,315 382,454 393,928 1,858,197
Repair Services 125,172 128,928 132,795 136,780 140,883 664,558
Sub Total $825,172 $849,928 $875,425 $901,688 $928,739 $4,380,952
Contingency (5%) 41,259 42,496 43,772 45,084 46,437 219,048
Total $866,431 $892,424 $919,197 $946,772 $975,176 $4,600,000
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with CLS Sewer Equipment Co., Inc., for the purchase, maintenance, and repair services
of heavy-duty equipment for the Fleet Department, in a one (1) year, with the option for four (4) additional
one (1) year extensions, in the total five (5) year not-to-exceed amount of $4,600,000.
PRINCIPAL PLACE OF BUSINESS
CLS Sewer Equipment Co., Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. This Buy Board contract expires on September
30, 2024.
FISCAL INFORMATION
These products and services will be funded through Capital Fund accounts. Requisitions will be entered on
an as-needed basis. The budgeted amount for this item is $4,600,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.