Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: September 17, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Texas Materials Group, Inc., for the construction
of the Robinwood Reconstruction Project with the geographical limits as follows: Robinwood Lane, Clover
Lane, Live Oak Street, Shadywood Street, and Mistywood Lane for the Capital Projects Department;
providing for the expenditure of funds therefor; and providing an effective date (CSP 8586 – awarded to
Texas Materials Group, Inc., in the not-to-exceed amount of $2,796,025.38). The Public Utilities Board
recommends approval (7 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Robinwood Reconstruction project includes the following street segments—Robinwood Lane, Clover
Lane, Live Oak Street, Shadywood Street, and Mistywood Lane. The project will encompass subgrade
stabilization to ensure a solid foundation, followed by asphalt paving for a smooth driving surface. The
inclusion of concrete curb and gutter will address water runoff and enhance the longevity of the roadway.
Driveway replacements will be considered on a case-by-case basis, ensuring individual access points are
up to standard, along with the storm sewer inlets and lines being updated to meet current standards.
The Robinwood Reconstruction project was proposed based on the extensive utility work Atmos Energy
and the City of Denton Utilities performed updating their existing infrastructure in this area. After a review
from the Streets Department, it was determined the extent of temporary patches warranted a complete
reconstruction of the project limits. The restoration of the Robinwood Reconstruction Project limits
bringing the former average of all 11 (eleven) road segments OCI scores of 42.82 to an acceptable score
range.
The Robinwood Reconstruction Project's total construction cost is $2,796,025.38. This estimate includes a
$2,662,881.31 base proposal amount and a 5% contingency of $133,144.07. The five (5) percent
contingency allowance is for the city's sole use and will be subject to written authorization by the City’s
Project and Program Managers.
Competitive Sealed Proposals were sent to 955 prospective suppliers, including 65 Denton firms, for this
item. In addition, specifications were placed on the Procurement website for prospective suppliers to
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
download and advertised in the local newspaper. Three (3) proposals were received, references were
checked, and proposals were evaluated based upon published criteria including key personnel, quality,
reputation, and ability to complete similar projects on schedule and within budget, detailed schedule and
written plan, safety record, and price. Best and Final Offers (BAFO) were requested from the top firm.
Based upon this evaluation, Texas Materials Group, Inc., was ranked the highest and determined to be the
best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913
Notifications sent for Solicitation sent in IonWave: 955
Number of Suppliers that viewed Solicitation in IonWave: 63
HUB-Historically Underutilized Business Invitations sent out: 113
SBE-Small Business Enterprise Invitations sent out: 311
Responses from Solicitation: 3
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On September 9, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award a contract with Texas Materials Group, Inc., for the construction of the Robinwood Reconstruction
Project with the geographical limits as follows: Robinwood Lane, Clover Lane, Live Oak Street,
Shadywood Street, and Mistywood Lane for the Capital Projects Department, not-to-exceed amount of
$2,796,025.38.
PRINCIPAL PLACE OF BUSINESS
Texas Materials Group, Inc.
Irving, TX
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with a completion date of June 9, 2025.
FISCAL INFORMATION
These services will be funded from Water, Wastewater, and Drainage Certificates of Obligation project
accounts.
WASTEWATER PROJECT – C.O. 645249545.1360.40100 $1,507,916.31
WATER PROJECT – C.O. 635176523.1360.40100 879,965.00
DRAINAGE PROJECT – C.O. 650154455.1360.40100 275,000.00
Requisition #165932 has been entered into the Purchasing software system in the amount of $2,662,881.31.
The budgeted amount for this item is $2,796,025.38.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Sheldon Gatewood, 940-349-7423.
Legal point of contact: Marcella Lunn at 940-349-8333.