8639 - Declaration of Emergency ExecutedRevised 3/11/2021
Vendor:
Commodity/Service:
Estimated expenditure for the above commodity or service: $
Initial all entries below that apply to the proposed purchase, under the Purchasing Procedures as
passed by City Council. (More than one entry may apply.)
1. _______ Emergency situations, including procurements necessary to protect the public health
or safety or in response to a public calamity;
2. _______ A procurement necessary because of unforeseen damage to public equipment,
machinery, or other property;
Brief Description/Justification for exception:
Respectfully Submitted by, Reviewed by: Reviewed By:
Dept. Director Date Purchasing Manager Date City Attorney Date
Approved by:
__________________________________
City Manager Date
This form must be attached to a purchase requisition if the expenditure is under $50,000.
This form must be attached to a completed Agenda Information Sheet if the expenditure exceeds $50,000.
Declaration of an Emergency
File #:
Requisition #:
Date:
07/26/2024
C&C Enviromental Services Inc.
151,800
The Lake Lewisville Water Treatment Plant (LLWTP) encountered a filter failure on 7/26/2024 regarding filter #16. Filter #16
was placed out of service due to turbidity issues and media loss. LLWTP currently is in contract with C&C environmental
Services for the project repair of filter #4 for a similar failure issue. This repair is required to the underdrain system of filter
#16 and replacing the existing media with new media is vital for the treatment process the LLWTP. The repair will consist of
replacing the latter gaskets and inspection of the reinstallation of the filter laterals. Considering the age of the filter media,
quality control tests were performed recommending replacement with new media coinciding with the underdrain system
repair. The LLWTP has 16 filters and during the higher demand of the summer months all filters need to be available to
operate. Without action, the treatment plant will have a significant reduction from 30 million gallons per day maximum
filtration rate to 27.5 million gallons per day with one filter out of service; with two filters out of service, the maximum filtration
rate reduces to 25 million gallons per day at peak flows with a maintaining constant flow of 23 million gallons per day due to
required needed backwashes with the remaining 14 filters online 24/7. The Water Production Treatment Facilities utilizes
large filters to clean and produce high quality water as a key part of the treatment process.
4
Service
Docusign Envelope ID: 09D6922E-5243-4F60-A41E-A2EB755AAD72
7/26/2024
Docusign Envelope ID: 3CFE9838-C296-410C-94D0-1F4BB4270178
165859
8639
8/5/2024 8/5/2024
8/5/2024
Certificate Of Completion
Envelope Id: 3CFE9838C296410C94D01F4BB4270178 Status: Completed
Subject: Complete with Docusign: Declaration of Emergency - 8639 Repair for Filter 16 LLWTP.pdf
Source Envelope:
Document Pages: 1 Signatures: 3 Envelope Originator:
Certificate Pages: 2 Initials: 0 Cori Power
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
cori.power@cityofdenton.com
IP Address: 198.49.140.10
Record Tracking
Status: Original
8/5/2024 11:05:30 AM
Holder: Cori Power
cori.power@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 8/5/2024 11:24:30 AM
Viewed: 8/5/2024 11:24:39 AM
Signed: 8/5/2024 11:24:48 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 8/5/2024 11:24:49 AM
Viewed: 8/5/2024 2:37:07 PM
Signed: 8/5/2024 2:38:57 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
Marcella.Lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 8/5/2024 2:38:58 PM
Viewed: 8/5/2024 2:40:46 PM
Signed: 8/5/2024 2:41:10 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 8/5/2024 2:41:11 PM
Viewed: 8/5/2024 2:59:25 PM
Signed: 8/5/2024 2:59:33 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 8/5/2024 2:59:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Ashley McGee
Ashley.McGee@cityofdenton.com
City of Denton - Water Administration
Security Level: Email, Account Authentication
(None)
Sent: 8/5/2024 2:59:34 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 8/5/2024 11:24:30 AM
Certified Delivered Security Checked 8/5/2024 2:59:25 PM
Signing Complete Security Checked 8/5/2024 2:59:33 PM
Completed Security Checked 8/5/2024 2:59:34 PM
Payment Events Status Timestamps