Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 15, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Centerline Supply, Inc., for the purchase of traffic
signs and accessories to be stocked in the Warehouse; providing for the expenditure of funds therefor; and
providing an effective date (RFP 8609 – awarded to Centerline Supply, Inc., for three (3) years, with the
option for two (2) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of
$2,500,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
This Request for Proposal (RFP) is for the supply of traffic signs and accessories including posts, barricades,
safety netting, cones, warning light flashers, sign bases, sign blanks, and glass beads. Most of the items are
used to provide traffic control devices in work zones. The sign blanks, posts, and hardware are utilized by
the Traffic Department to replace or install new roadway signs. Materials will be ordered on an as-needed
basis to maintain appropriate stocking levels in the Warehouse. These commodities are deemed common
stock items and will be funded out of the Warehouse Working Capital account, stocked in the Warehouse,
and charged back to the using department as needed.
Project Description Estimated 5-Year Expenditure
Stock Items – Five (5) Year Spend $2,000,000.00
Contingency 500,000.00
Total $2,500,000.00
Request for Proposals was sent to 257 prospective suppliers of this item, including 16 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Five (5) proposals were received, references were checked, and proposals
were evaluated based upon published criteria including delivery, compliance with specifications, probable
performance, and price. Best and Final Offers (BAFO) were requested from the top firm. Based upon this
evaluation, Centerline Supply, Inc. was ranked the highest and determined to be the best value for the City.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
NIGP Code Used for Solicitation:
801 – Signs, Sign Materials, Sign
Making Equipment, and Related
Supplies
Notifications sent for Solicitation sent in IonWave: 257
Number of Suppliers that viewed Solicitation in IonWave: 17
HUB-Historically Underutilized Business Invitations sent out: 22
SBE-Small Business Enterprise Invitations sent out: 123
Responses from Solicitation: 5
RECOMMENDATION
Award a contract with Centerline Supply, Inc., for the purchase of traffic signs and accessories to be stocked
in the Warehouse, in a three (3) year, with the option for two (2) additional one (1) year extensions, in the
total five (5) year not-to-exceed amount of $2,500,000.
PRINCIPAL PLACE OF BUSINESS
Centerline Supply, Inc.
Grand Prairie, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract with options to extend the contract for two (2) additional one (1)
year periods, with all terms and conditions remaining the same.
FISCAL INFORMATION
These items will be funded out of the Warehouse Working Capital account, stocked in the Warehouse, and
charged back to the using department as needed. Requisitions will be entered on an as-needed basis. The
budgeted amount for this item is $250,000.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Keith Kading, 940-349-7178.
Legal point of contact: Marcella Lunn at 940-349-8333.