Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 15, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Oracle America, Inc., through the Department of
Information Resources (DIR) Cooperative Contract No. DIR-TSO-4158, for software maintenance and
continued vendor support of the Oracle EnterpriseOne for the Technology Services Department; providing
for the expenditure of funds therefor; and providing an effective date (File 8616 – awarded to Oracle
America, Inc., in the five (5) year not-to-exceed amount of $1,650,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Pursue Organizational Excellence and Collaborative and Respectful
Leadership.
INFORMATION/BACKGROUND
The City of Denton uses the Oracle EnterpriseOne software package for Job Cost, Warehouse Inventory,
Procurement, Financials, General Ledger Accounting, and Payroll. The City of Denton needs to keep
current maintenance with the software vendor to ensure the availability of upgrades, software fixes, and
access to knowledge and support resources.
Contract Term Estimated Annual Spend
Year 1 $215,512.00
Year 2 230,597.84
Year 3 246,739.69
Year 4 264,011.47
Year 5 282,492.27
Contingency 410,646.73
Total $1,650,000.00
Pricing obtained through the Texas Department of Information Resources (DIR) Cooperative Purchasing
Network has been competitively bid and meets the statutory requirements of Texas Local Government Code
271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On January 28, 2020, City Council approved the interlocal agreement with the Texas Department of
Information Resources Purchasing Network (Ordinance 20-196).
RECOMMENDATION
Award a contract with Oracle America, Inc. for software maintenance and continued vendor support of the
Oracle EnterpriseOne for the Technology Services Department, in a five (5) year not-to-exceed amount of
$1,650,000.
PRINCIPAL PLACE OF BUSINESS
Oracle America, Inc.
Louisville, CO
ESTIMATED SCHEDULE OF PROJECT
This is a five (5) year contract. This DIR contract expires on October 28, 2024.
FISCAL INFORMATION
This software and service will be funded from Technology Services operating account 830400.7804.
Requisitions will be entered on an as-needed basis. The budgeted amount for this item is $1,650,000. The
City will only pay for services rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Leisha Meine, 940-349-7823.
Legal point of contact: Marcella Lunn at 940-349-8333.