Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 15, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Whirlix Design, Inc., through the Buy Board
Cooperative Purchasing Network Contract # 679-22, for the construction of a playground, shade, and
pavilion at North Pointe Park for the Parks and Recreation Department; providing for the expenditure of
funds therefor; and providing an effective date (File 8631 – awarded to Whirlix Design, Inc., in the not-to-
exceed amount of $251,742.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
As part of the Parks Capital Maintenance Program, the Parks and Recreation Department has worked
towards updating the City’s playground inventory with new structures that meet current safety regulations.
This process involves using the industry standard of playground lifespan being approximately 15 years. The
replacement timeline takes into consideration the brand, amount of shade, usage, vandalism, and repairs
needed throughout its lifespan. The current playgrounds at North Pointe Park were installed in 2005 and
have been identified for replacement by Parks and Recreation Staff.
This contract will include the purchase and installation of the following items:
• Expansion of playground footprint for the 2-5 and 5-12-year-old playground structures
• Integrated shade over the existing playground
Demo Existing Equipment & Purchase & Installation: Playground $173,517.00
Purchase & Installation: Shade Structure 51,842.00
Fibar 200 EFW System 34,678.00
BuyBoard 5% Discount (13,001.00)
Performance & Payment Bonds 4,706.00
Total $251,742.00
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Whirlix Design, Inc., for the construction of a playground, shade, and pavilion at
North Pointe Park for the Parks and Recreation Department, in a not-to-exceed amount of $251,742.
PRINCIPAL PLACE OF BUSINESS
Whirlix Design, Inc.
Richardson, TX
ESTIMATED SCHEDULE OF PROJECT
This contract will be started upon approval with a completion date within approximately 16 weeks. This
Buy Board contract expires on September 30, 2026.
FISCAL INFORMATION
These services will be funded from FY 24-25 under the Parks Capital Maintenance Program listed as North
Pointe Park Playground Replacement. An account number will be provided in the new fiscal year and a PO
will be opened for the budgeted amount for this item is $251,742.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Playground Renderings
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Ryan Brumfield, 940-349-8471.
Legal point of contact: Marcella Lunn at 940-349-8333.