24-1983 - 8643 - Ordinance ExecutedORD[NANCENO. 24-1983
AN ORDINANCE OF THE CITY OF DENTON, A TEXAS HOME-RULE MUNICIPAL
CORPORATION. AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT
WITH GEOGRAPHIC TECHNOLOGIES GROUP, INC., THROUGH THE DEPARTMENT OF
INFORMATION RESOURCES (DIR) COOPERATIVE CONTRACT NO. DIR-CPO-4913,
FOR THE NVENTORY AND DATA COLLECTION OF PARKS AND RECREATION
ASSETS FOR THE PARKS AND RECREATION DEPARTMENT; PROVIDING FOR THE
EXPENDITURE OF FUNDS THEREFOR; AND PROVIDING AN EFFECTIVE DATE (FILE
8643 – AWARDED TO GEOGRAPHIC TECHNOLOGIES GROUP, INC., IN THE NOT-TO-
EXCEED AMOUNT OF $84,600.00).
WHEREAS, pursuant to Ordinance 20-196, the Texas Department of Information
Resources Cooperative Contracts Program has solicited, received, and tabulated competitive bids
for the purchase of necessary materials, equipment, supplies, or services in accordance with the
procedures of state law and city ordinances; and
WHEREAS, the City Manager, or a designated employee, has reviewed and recommended
that the herein described materials, equipment, supplies or services can be purchased by the City
through the Texas Department of Information Resources Cooperative Contracts Program at less cost
than the City would expend if bidding these items individually; and
WHEREAS, this procurement was undertaken as part of the City’s governmental
function; and
WHEREAS, the City Council has provided in the City Budget for the appropriation of funds
to be used for the purchase of the materials, equipment, supplies, or services approved and accepted
herein; NOW, THEREFORE,
THE COUNCIL OF THE CITY OF DENTON HEREBY ORDAINS:
SECTION 1. The numbered items in the following numbered purchase order for materials,
equipment, supplies, or services, shown in the "File Number" listed hereon, and on file in the office
of the Purchasing Agent, are hereby approved:
FILE
NUMBER VENDOR AMOUNT
8643 Geographic Technologies Group, Inc.$84,600.00
SECTION 2. By the acceptance and approval of the above numbered items set forth in the
referenced file number, the City accepts the offer of the persons submitting the bids to the Texas
Department of Information Resources Cooperative Contracts Program for such items and agrees to
purchase the materials, equipment, supplies, or services in accordance with the terms, conditions,
specifications, standards, quantities, and for the specified sums contained in the bid documents, and
related documents filed with the Texas Department of Information Resources Cooperative
Contracts Program, and the purchase orders issued by the City.
SECTION 3. Should the City and persons submitting approved and accepted items set
forth in the referenced file number wish to enter into a formal written agreement as a result of the
City’s ratification of bids awarded by Texas Department of Information Resources Cooperative
Contracts Program, the City Manager, or their designated representative, is hereby authorized to
execute the written contract which shall be attached hereto; provided that the written contract is in
accordance with the terms, conditions, specifications, and standards contained in the Proposal
submitted to the Texas Department of Information Resources Cooperative Contracts Program and
related documents herein approved and accepted.
SECTION 4 . By the acceptance and approval ofthe above enumerated bids, the City Council
hereby authorizes the expenditure of funds therefor in the amount and in accordance with the
approved bids.
SECTION 5. This ordinance shall become effective immediately upon its passage and
approval
The motion to approve this ordinance was made by Brian Beck and seconded Paul
Meltzer. The ordinance was passed and approved by the following vote [ 7 - 0 ]:
Aye
X
X
X
X
X
Nay Abstain Absent
Mayor Gerard Hudspeth:
Vicki Byrd, District 1 :
Brian Beck, District 2:
Paul Mleltzer. District 3 :
Joe Holland. District 4:
Brandon Chase McGee, At Large Place 5 :X
XJill Jester, At Large Place 6:
PASSED AND APPROVED this the 15th day of October, 2024.
ZAkla
ATTEST:
LAUREN THODEN. CITY SECRETARY
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APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY