Exhibit 1 - Agenda Information SheetCity of Denton
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 15, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Library Interiors of Texas, LLC., through Choice
Partners, a division of Harris County Department of Education (HCDE) Purchasing Network Contract #
23/022MF-14, for the purchase of library specific furniture for all Denton Public Library facilities;
providing for the expenditure of funds therefor; and providing an effective date (File 8648 – awarded to
Library Interiors of Texas, LLC., in the three (3) year not-to-exceed amount of $150,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Strengthen Community and Quality of Life.
INFORMATION/BACKGROUND
The Denton Public Library – North Branch received a Special Project Grant Number SPP-25003 (Federal
Award Identification No. LS-256843-OLS-24) from the Texas State Library and Archives Commission
through the Institute of Museum and Library Services in the amount of $74,742.00, for the period of July
1, 2024 through June 30, 2025. The Special Project Grant program provides funds for programs to expand
library services that include all members of the library's community. It enables libraries to develop programs
for populations with special needs or those having difficulty using the library. Denton Public Library will
use grant funding to purchase furniture and equipment to allow more accessibility for customers: tables
with more space to allow room for needed assistance, tables with adjustable heights, caregiver/child
workstations, and height adjustable OPAC - Online Patron Access Computer stations, as well as adaptive
technology.
Quotes for initial grant requests were sent to four (4) different vendors, ultimately Library Interiors of Texas,
LLC was able to provide all the equipment from their catalog.
In addition to the awarded grant, all three locations (Emily Fowler Central Library, North Branch Library,
South Branch Library) of the Denton Public Library frequently need to purchase library-grade furniture to
accommodate the high usage. The contract not to exceed amount is estimated based on the projected spend
shown in the chart below.
Project Description Estimated 3-Year Expenditure
Year 1 $70,000
Year 2 20,000
Year 3 20,000
Contingency 40,000
Total $150,000
Pricing obtained through the Choice Partners Cooperative Purchasing Network has been competitively bid
and meets the statutory requirements of Texas Local Government Code 271.102.
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On August 17, 2010, City Council approved the interlocal agreement with the Harris County Department
of Education Cooperative Purchasing Network (Ordinance 2010-190).
On September 17, 2024, City Council will review the contract for Special Project Grant Number SPP-25003
(Federal Award Identification No. LS-256843-OLS-24) from the Texas State Library and Archives
Commission through the Institute of Museum and Library Services in the amount of $74,742.00, from July
1, 2024 through June 30, 2025.
RECOMMENDATION
Award a contract with Library Interiors of Texas, LLC., for the purchase of library specific furniture for all
Denton Public Library facilities, in a three (3) year not-to-exceed amount of $150,000.
PRINCIPAL PLACE OF BUSINESS
Library Interiors of Texas, LLC.
Lakeway, TX
ESTIMATED SCHEDULE OF PROJECT
This is an initial three (3) year contract. This Choice Partners contract expires on April 18, 2028.
FISCAL INFORMATION
These items will be funded from the using departments budgets, and through awarded grants. Requisitions
will be entered on an as-needed basis, and the City will only pay for services rendered and is not obligated
to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Sheet
Exhibit 3: Ordinance
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Rebecca Ivey, 940-349-8724.
Legal point of contact: Marcella Lunn at 940-349-8333.