Loading...
8650 - Contract Executed DocuSign Transmittal Coversheet File Name Purchasing Contact Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 8650- Encampment management software Kayla Clark Show The Way Software License Agreement P a g e 1 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness AGREEMENT dated as of ______________ between _The City of Denton, Texas____ (hereinafter “Client”), located at 215 E. McKinney Street, Denton, TX 76201 and Simtech Solutions Inc., with a primary mailing address of 575 Washington St. Canton, MA 02021. 1.0 TOOLS TO BE PROVIDED 1.1 Subject to the terms and provisions of this agreement (the “Agreement”), Simtech Solutions Inc. shall provide the Client with access to the Show The Way mobile app, and our support services, to help improve the coordination of street outreach providers as they seek to engage and assist people experiencing homelessness. The functionality within Show The Way will continue to evolve based on feedback received from the Client and others that are using this technology. The current suite of features that shall be made available to the Client includes the following: • Case Management functionality to capture identifying information about a person and help address their short-term needs while moving the client toward the long-term goal of stable housing. • Regional Command Center access for regional administrators to support the centralized oversight and management of street outreach providers utilizing the Show The Way app. • Encampment Management tools to track the locations of encampments, manage the status of the encampment, and produce a by-name list of the occupants within the encampment. Outreach staff can capture pictures of the encampment and enter details to help providers support the people residing within them. • Community Resource Directory access from within the Show The Way app as well as data management tools within the Regional Command Center to maintain the information found within the directory. Regional Command Center access will also be provided as a tool to support planning activities, monitor the work of staff utilizing the Show The Way app, and quantify the efforts of the outreach team(s). Key features include: • Collect and display survey data submitted from the Show The Way mobile app in real time. This provides Administrators with the ability to review the quality of incoming data and respond to issues as needed. • Ability to integrate data provided in the HUD Comma Separated Values (CSV) format from the Client’s Homeless Management Information System (HMIS) to populate the Community Resource Directory. • Tools for Regional Administrators to make edits to the incoming data as necessary. • Ability to view incoming survey data and to sort and filter the data using either the map-based or list view interface. • Data export in the HUD Comma Separated Values (CSV) Data Exchange format. • Incorporation of shape files to denote the geographic boundaries of the region and to display results by city, county, census tract, or zip code. • Ability to manage Outreach teams, including the ability to define team members and geographic coverage areas. Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 10/8/2024 Show The Way Software License Agreement P a g e 2 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness 1.2 The Client has the ability to select the type of user accounts to be made available and the number of user accounts to be associated with each for both the Show The Way mobile application and the Regional Command Center. The description of the account types is below and the pricing for each is detailed in section 4.1. The Show The Way mobile application supports multiple user roles with differing levels of access. While it is to be understood that the naming of these roles, and the business rules to define access rights and functionality may be further refined with the support and guidance of the Client, the current definitions of these roles are as follows: Administrator: Users who are designated as Administrators shall have the ability to provide ongoing oversight of the activities conducted by users of the Show The Way application. Current Administrator functionality includes the ability to manage user accounts and the associated data gathered by the Client’s Show The Way users. If the Public Official or General Public roles are included in Section 4.1 the Administrator will also have the ability to assign Request for Assistance tickets to Outreach Staff. Administrators are also able to view and maintain information made available within the Community Resource Directory. Outreach Staff: Users with this level of access have full access within the Show The Way application to enter and view information about clients and camps, and to create “Request for Assistance” tickets to seek help from other Outreach Staff. If the Public Official role is utilized the Outreach Staff will also be able to receive and respond to “Request for Assistance” tickets. Public Officials: Users with this level of access such as park rangers, librarians, and sheriffs are often the first point of contact for a person experiencing homelessness in need of assistance. GPS-enabled surveying tools will enable public officials to simply create a “Request for Assistance” ticket which is sent to the Regional Command Center where it can subsequently be reassigned to the appropriate outreach staff. Users will have access to the basic client information needed to identify the record to which a ticket should be assigned. If a person cannot be engaged the Public Official can also create a ticket without having access to personally identifiable information. General Public: Users with this level of access will be able to create a “Request for Assistance” ticket indicating contact with a person believed to be experiencing homelessness for which assistance may be needed. Users are also able to enter information about a camp’s location and the approximate number of people within it. If selected in Section 4.1, this one-way post of information will enable an unlimited number of users within the Client’s Continuum of Care region to share information about people or encampments the user encounters. No personally identifiable information (PII) will be accessible. 2.0 PROFESSIONAL SERVICES TO BE PERFORMED 2.1 Subject to the terms and provisions of this agreement (the “Agreement”), Simtech Solutions Inc. agrees to provide the Client with ongoing technical consulting services in support of the Client’s outreach activities. • Virtual help desk support to address technical issues and respond to questions from the designated Technical Lead on the use of either the Show The Way application or the Regional Command Center. Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Show The Way Software License Agreement P a g e 3 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness The virtual help desk shall be available at all hours to allow users to submit help tickets. The virtual help desk shall be monitored by Simtech Solutions staff Monday to Friday from 8:30 AM to 8:30 PM EST, excluding holidays. • Upon request, the Client will be provided up to one hour of virtual training to outreach staff and administrators for every three (3) month period of service. This time may also be used to gather input from the Client staff to help improve upon the offering in order to increase our collective impact. 2.2 This agreement includes the option to incorporate Facial Recognition Capabilities, currently supported through the Amazon Rekognition Web Service, to support the unique identification of a client. By selecting this option, the provider hereby agrees that it shall obtain any necessary permissions to capture and store photographic images and accepts the risks and known limitations of utilizing this evolving technology. 2.3 This agreement includes the option to include Federal Reporting Tools, at no additional charge, to enable users of Show The Way to meet the ongoing reporting requirements of Federal funders. The reports available include the Continuum of Care Annual Performance Report (APR), the Emergency Solutions Grant CAPER, as well as the PATH Annual Report. 2.4 This agreement includes the option for Customized Surveys found within the Show The Way app by adding or revising up to twenty (20) questions. The results will be gathered in the Regional Command Center and be available for export in a CSV data file. The questions to be added can have any type of response type including text, number, date, drop-down, radio button, or check box. 3.0 CONTRACT TERM 3.1 The rights and obligations of both parties pursuant to the within agreement shall commence as of the date of this agreement and shall continue for one (1) year, with the option for two (2) additional one (1) year extensions, in a total three (3) years After the initial contract period, either party may terminate this agreement through the provision of a thirty (30) day written notice to cancel provided to the other party. 4.0 RATES, PAYMENT OF SERVICES 4.1 User Accounts and Pricing Tiers – Show The Way Simtech Solutions Inc. will perform data management and hosting services as outlined in Section 1.1, and provide professional services as outlined in Section 2.1, in exchange for the per-account pricing detailed below. See Section 1.2 for more details on each of these account types. The monthly pricing is outlined below and is based on the total number of user accounts that the Client would like to license. General Public User licenses are priced separately. Any additional accounts needed in the future can be added by the designated Administrator(s) at any time and shall be billed at the Monthly Per User Price that corresponds with the selected pricing tier as shown below. Tier # of User Accounts Monthly Price Monthly Per User Price # of Additional Users Total Per Month for Initial Next to Selected Tier Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Show The Way Software License Agreement P a g e 4 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness (if any) Additional Users Tier 1 Up to 10 $950 $95 __0___ _____ __MEB___ Tier 2 Up to 25 $2000 $80 _____ _____ ___ Tier 3 Up to 50 $3750 $75 _____ _____ _____ Tier 4 Up to 100 $7000 $70 _____ _____ _____ 4.2 Optional Features – Show The Way The Client has the option to include additional functionality and services within this agreement, as described in Sections 1.2, 2.2, and 2.3 in exchange for the monthly pricing specified below. According to the pricing tier selected in Section 4.1, please initial next to the feature(s), if any, that are to be included. Monthly Pricing by Tier Selected Option(s) Tier Unlimited General Public User Licenses Facial Recognition Services Federal Reporting Unlimited General Public User Licenses Facial Recognition Services Federal Reporting Ref Section 1.2 Section 2.2 Section 2.3 Please enter initials for any features to be included, according to the pricing tier selected in Section 4.1 Tier 1 $1250 $250 $0 __n/a__ _n/a____ _n/a____ Tier 2 $2000 $450 $0 _n/a____ _n/a____ _n/a____ Tier 3 $3750 $800 $0 __n/a___ _n/a____ _n/a____ Tier 4 $7000 $1500 $0 _n/a____ _n/a____ _n/a____ Optional Custom Questions (One-Time) The Client has the option to include additional functionality and services within this agreement, as described in Section 2.4 in exchange for the one-time pricing specified below. Please initial next to the feature if it is to be included. One-Time Charge Initials Custom Questions (see section 2.4) $ 750 __MEB____ 4.3 Invoices shall be provided on a monthly basis and are due within thirty (30) days of receipt. No taxes shall be included in the invoice. The Client is exempt from the payment of taxes and the purchase order serves as the Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Show The Way Software License Agreement P a g e 5 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness required exemption certificate for tax exemption. The Client will provide other exemption certificates or documentation confirming its tax-exempt status as requested. 4.4 All work that is beyond the scope of this agreement, as defined in Section 2.0, shall be billed at a rate of $150/hour plus any related travel costs (if needed). This includes any onsite support if that is desired. No additional time shall be billed to the Client without prior consent to perform the additional work. 4.5 Any travel expenses incurred to provide onsite consulting services requested by the Client shall be reimbursed by the Client. Travel time shall be billed at one-half of the hourly rate. 5.0 CONFIDENTIAL NATURE AND LIMITATION OF USE OF INFORMATION 5.1 Should Client disclose to Simtech Solutions Inc. or a Consultant of Simtech Solutions Inc., or should Simtech Solutions Inc. or such Consultant learn of Confidential Information, Simtech Solutions Inc. agrees that neither Simtech Solutions Inc. nor its Consultant shall, at any time, during or after the period of this Agreement, disclose such information to any company, individual, or other agency or entity, nor use such confidential information for his or her own advantage other than in the performance of this or any subsequent similar agreement with Client. The Client agrees to allow Simtech Solutions Inc. and its designee to use unidentified data for research purposes and to help improve our collective understanding of homelessness characteristics and trends. 5.2 Should Simtech Solutions Inc. disclose to Client or a Consultant of Client, or should Client or such Consultant learn of Confidential Information, Client agrees that neither Client nor its Consultant shall, at any time, during or after the period of this Agreement, disclose such information to any company, individual, or other agency or entity, nor use such confidential information for his or her own advantage other than in the performance of this or any subsequent similar agreement with Simtech Solutions Inc. Simtech Solutions, Inc. acknowledges that the City of Denton must strictly comply with the Public Information Act, Chapter 552, Texas Government Code in responding to any request for public information related to this Agreement. This obligation supersedes any conflicting provisions of this Agreement. All material submitted by Simtech Solutions, Inc. to the City of Denton shall become property of the City upon receipt. Any portions of such material claimed by Simtech Solutions, Inc. to be proprietary must be clearly marked as such. Determination of the public nature of the material is subject to the Texas Public Information Act, chapter 552, and Texas Government Code. 6.0 CLIENT REPRESENTATIVE 6.1 Megan Ball (herein “Technical Lead”) shall represent the Client during the performance of this contract with respect to the technical aspects relevant to the implementation of this contract as defined herein. The Technical Lead will also serve as the point person to triage any support requests and shall be provided with an Administrator account to help support ongoing administration. 6.2 Kayla Clark (herein “Authorized Signatory”) has the authority, with respect to contracts and agreements that relate to functions and operations within the Client’s organization and has the ability to (a) approve and execute such contracts and agreements, and (b) to delegate approval and/or signatory authority to a subordinate officer or manager, with any appropriate dollar-value, timeframe, contract specific, or other limitations he or she deems appropriate. Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Show The Way Software License Agreement P a g e 6 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness 7.0 PROVISIONS TO MAINTAIN INDEPENDENT CONTRACTOR STATUS 7.1 Any services rendered hereunder by Simtech Solutions Inc. are to be in a capacity as an independent contractor only and no employment relationship of any kind is intended or to be implied either in fact or at law. 8.0 USE OF WORK PRODUCT 8.1 Except as specifically set forth in writing and signed by both Client and Simtech Solutions Inc., Simtech Solutions Inc. shall have all copyright and patent rights with respect to all code developed in accordance with this Agreement and Client is hereby granted a non-exclusive license to use and employ the work product described in Section 1.0 for the duration of the contract term. 9.0 LIMITED LIABILITY 9.1 Simtech Solutions Inc. warrants to the Client that the material, analysis, data, programs, and services to be delivered hereunder will be of good quality and performed by qualified personnel. Simtech Solutions Inc. makes no other warranties, express or implied, including without limitation warranty of fitness for a particular purpose or merchantability. In no event shall Simtech Solutions Inc. be liable for special or consequential damages, either in contract or tort, whether or not the possibility of such damages has been disclosed to Simtech Solutions Inc. in advance or could have been reasonably foreseen by Simtech Solutions Inc. Deliverables are to be made in good faith to be developed according to the documentation provided for each. In the event the limitation of liability is held unenforceable for any reason, then the parties agree that by reason of the difficulty of foreseeing and computing potential damages that the Client shall receive from Simtech Solutions Inc. liquidated damages up to Statutory Limits for Municipalities. 10.0 FORCE MAJEURE 10.1 Simtech Solutions Inc. shall not be liable for failure to fulfill its obligations hereunder due to any reason or event of “Force majeure” (herein defined as acts of God, public disaster, fire, flood riot war, labor strikes/disputes judicial orders/decrees, government laws/regulations). Parties shall immediately notify the other by telephone (to be confirmed in writing within five (5) calendar days of the inception of such occurrence) and describe at a reasonable level of detail the circumstances causing the non-performance or delay in performance. 11.0 ASSIGNMENT 11.1 Either party may assign this Agreement to any affiliate or any purchaser or transferee of all or substantially all of the party’s business upon mutual agreement and with at least thirty (30) days’ notice. Subject to the foregoing, this Agreement shall be binding upon and inure to the benefit of the successors and assigns of the parties. 12.0 ROLES AND RESPONSIBILITIES 12.1 All data required to facilitate this work will be provided by the Client and the Client will obtain all permissions necessary to share this data with Simtech Solutions Inc. Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Show The Way Software License Agreement P a g e 7 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness 13.0 DISPUTE RESOLUTION 13.1 Reserved. Governing Law and Venue. The Agreement shall be construed and enforced under and in accordance with the laws of the State of Texas. Venue for all issues arising from or related to the Agreement shall be resolved in the courts of Denton County, Texas, and the parties agree to submit to the exclusive jurisdiction of such courts. Israel Non-Boycott Verification. Vendor acknowledges that in accordance with Chapter 2270 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains a written verification from the company that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the contract. The terms “boycott Israel” and “company” shall have the meanings ascribed to those terms in Section 808.001 of the Texas Government Code. By signing this Addendum, Vendor certifies that Vendor’s signature provides written verification to City that Vendor: (1) does not boycott Israel; and (2) will not boycott Israel during the term of the Agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Foreign Terrorist Organization Prohibition Verification. Section 2252 of the Texas Government Code restricts City from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this Addendum, Vendor certifies that Vendor’s signature provides written verification to City that Vendor, pursuant to Chapter 2252, is not ineligible to enter into this Addendum and will not become ineligible to receive payments under the Agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. INDEMNITY. THE VENDOR SHALL INDEMNIFY AND SAVE AND HOLD HARMLESS THE CITY AND ITS OFFICERS, OFFICIALS, AGENTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL LIABILITY, CLAIMS, DEMANDS, DAMAGES, LOSSES, AND EXPENSES, INCLUDING, BUT NOT LIMITED TO COURT COSTS AND REASONABLE ATTORNEY FEES ASSERTED AGAINST OR INCURRED BY CITY, AND INCLUDING, WITHOUT LIMITATION, DAMAGES FOR BODILY AND PERSONAL INJURY, DEATH AND PROPERTY DAMAGE, RESULTING FROM THE NEGLIGENT ACTS OR OMISSIONS OF THE VENDOR OR ITS OFFICERS, SHAREHOLDERS, AGENTS, OR EMPLOYEES INCIDENTAL TO, RELATED TO, AND IN THE EXECUTION, OPERATION, OR PERFORMANCE OF THE AGREEMENT. Nothing in this Addendum shall be construed to create a liability to any person who is not a party to this Addendum, and nothing herein shall waive any of the parties’ defenses, both at law or equity, to any claim, cause of action, or litigation filed by anyone not a party to this Agreement, including the defense of governmental immunity, which defenses are hereby expressly reserved. Limitations. City is subject to constitutional and statutory limitations on its ability to enter into certain terms and conditions of the Agreement, which may include those terms and conditions relating to: liens on City property; disclaimers and limitations of warranties; disclaimers and limitation of liability for damages; waivers, disclaimers, and limitation on litigation or settlement to another party; liability for acts or omissions of third parties; payment of attorney’s fees; dispute resolution; and indemnities. Terms and conditions relating to these limitations will not be binding on City, except to the extent not prohibited by the Constitution and the laws of the State of Texas. Prohibition on Contracts with Companies Boycotting Certain Energy Companies. Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the contract. The terms “boycott energy company” and “company” shall have the meanings ascribed to those terms in Section 809.001 of the Texas Government Code. By signing this agreement, Vendor certifies that Vendor’s signature provides written verification to the City that Vendor: (1) does not boycott energy companies; and (2) will not boycott energy companies during the term of the agreement. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition on Contracts with Companies Boycotting Certain Firearm Entities and Firearm Trade Associations. Vendor acknowledges that in accordance with Chapter 2274 of the Texas Government Code, City is prohibited from entering into a contract with a company for goods or services unless the contract contains written verification from the company that it (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. The terms “discriminate against a firearm entity or firearm trade association,” “firearm entity” and “firearm trade association” shall have the meanings ascribed to those terms in Chapter 2274 of the Texas Government Code. By signing this agreement, Vendor certifies that Vendor’s signature provides written verification to the City that Vendor: (1) does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association; and (2) will not discriminate during the term of the contract against a firearm entity or firearm trade association. Failure to meet or maintain the requirements under this provision will be considered a material breach. Prohibition On Contracts With Companies Doing Business with Iran, Sudan, or a Foreign Terrorist Organization. Sections 2252 and 2270 of the Texas Government Code restricts CITY from contracting with companies that do business with Iran, Sudan, or a foreign terrorist organization. By signing this agreement, Vendor certifies that Vendor’s signature provides written verification to the City that Vendor, pursuant to Chapters 2252 and 2270, Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Show The Way Software License Agreement P a g e 8 Simtech Solutions Inc. – Architects and Developers of the Framework to End Homelessness is not ineligible to enter into this agreement and will not become ineligible to receive payments under this agreement by doing business with Iran, Sudan, or a foreign terrorist organization. Failure to meet or maintain the requirements under this provision will be considered a material breach. Termination Right for Contracts with Companies Doing Business with Certain Foreign-Owned Companies. The City of Denton may terminate this Contract immediately without any further liability if the City of Denton determines, in its sole judgment, that this Contract meets the requirements under Chapter 2274, and Vendor is, or will be in the future, (i) owned by or the majority of stock or other ownership interest of the company is held or controlled by individuals who are citizens of China, Iran, North Korea, Russia, or other designated country (ii) directly controlled by the Government of China, Iran, North Korea, Russia, or other designated country, or (iii) is headquartered in China, Iran, North Korea, Russia, or other designated country. 14.0 SIGNATURES This contract shall be governed by the laws of the Commonwealth of Massachusetts. IN WITNESS HEREOF, the parties have signed the within Agreement as of the date first above written. Seller: Simtech Solutions Inc. Client: _City of Denton, Texas___________ Federal Tax ID # 04-350-6208 By: ________________________ By: ______________________________ Authorized Signatory Name: Matthew D. Simmonds Name: ______________________________ Title: President Title: ______________________________ Date: ________________________ Date: ______________________________ Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 10/10/2024 10/11/2024 Kayla Clark Buyer CONFLICT OF INTEREST QUESTIONNAIRE CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ For vendor or other person doing business with local governmental entity This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session. This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a). By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code. A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a misdemeanor. 1 Name of vendor who has a business relationship with local governmental entity. 2 Check this box if you are filing an update to a previously filed questionnaire. (The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.) 3 Name of local government officer about whom the information in this section is being disclosed. Name of Officer This section, (item 3 including subparts A, B, C & D), must be completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.001(1-a), Local Government Code. Attach additional pages to this Form CIQ as necessary. A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor? Yes No B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in this section AND the taxable income is not received from the local governmental entity? Yes No C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer or director, or holds an ownership of one percent or more? Yes No D. Describe each employment or business and family relationship with the local government officer named in this section. 4 I have no Conflict of Interest to disclose. 5 Signature of vendor doing business with the governmental entity Date Docusign Envelope ID: D034F00D-10BE-481A-B669-518D78BE9954 Simtech Solutions Inc. Matthew Simmonds 10/10/2024 Certificate Of Completion Envelope Id: D034F00D10BE481AB669518D78BE9954 Status: Completed Subject: ***Purchasing Approval*** 8650- Encampment management software Source Envelope: Document Pages: 10 Signatures: 3 Envelope Originator: Certificate Pages: 5 Initials: 3 Kayla Clark AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-08:00) Pacific Time (US & Canada) 901B Texas Street Denton, TX 76209 kayla.clark@cityofdenton.com IP Address: 198.49.140.104 Record Tracking Status: Original 10/7/2024 6:28:22 AM Holder: Kayla Clark kayla.clark@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Kayla Clark kayla.clark@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.104 Sent: 10/8/2024 6:11:38 AM Viewed: 10/8/2024 6:11:47 AM Signed: 10/8/2024 6:11:54 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/8/2024 6:11:57 AM Viewed: 10/9/2024 8:45:20 AM Signed: 10/9/2024 8:45:53 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/9/2024 8:45:56 AM Viewed: 10/10/2024 12:38:21 PM Signed: 10/10/2024 1:16:37 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Matt Simmonds matt@simtechsolutions.com President Simtech Solutions Inc Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 174.195.200.64 Signed using mobile Sent: 10/10/2024 1:16:40 PM Viewed: 10/10/2024 2:22:51 PM Signed: 10/10/2024 2:24:04 PM Electronic Record and Signature Disclosure: Accepted: 10/10/2024 2:22:51 PM ID: 468079b9-1c6b-40c3-bc79-5443da431a63 Signer Events Signature Timestamp Danielle Shaw Danielle.shaw@cityofdenton.com Director of Community Services Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/10/2024 2:24:07 PM Viewed: 10/10/2024 2:26:10 PM Signed: 10/11/2024 7:29:59 AM Electronic Record and Signature Disclosure: Accepted: 10/10/2024 2:26:10 PM ID: 7c5d3281-3311-4c32-b4c9-281d0db06797 Kayla Clark kayla.clark@cityofdenton.com Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 10/11/2024 7:30:02 AM Viewed: 10/11/2024 7:31:57 AM Signed: 10/11/2024 7:56:42 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 10/11/2024 7:56:44 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 10/8/2024 6:11:38 AM Certified Delivered Security Checked 10/11/2024 7:31:57 AM Signing Complete Security Checked 10/11/2024 7:56:42 AM Completed Security Checked 10/11/2024 7:56:45 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through your DocuSign, Inc. (DocuSign) Express user account. Please read the information below carefully and thoroughly, and if you can access this information electronically to your satisfaction and agree to these terms and conditions, please confirm your agreement by clicking the 'I agree' button at the bottom of this document. Getting paper copies At any time, you may request from us a paper copy of any record provided or made available electronically to you by us. For such copies, as long as you are an authorized user of the DocuSign system you will have the ability to download and print any documents we send to you through your DocuSign user account for a limited period of time (usually 30 days) after such documents are first sent to you. After such time, if you wish for us to send you paper copies of any such documents from our office to you, you will be charged a $0.00 per-page fee. You may request delivery of such paper copies from us by following the procedure described below. Withdrawing your consent If you decide to receive notices and disclosures from us electronically, you may at any time change your mind and tell us that thereafter you want to receive required notices and disclosures only in paper format. How you must inform us of your decision to receive future notices and disclosure in paper format and withdraw your consent to receive notices and disclosures electronically is described below. Consequences of changing your mind If you elect to receive required notices and disclosures only in paper format, it will slow the speed at which we can complete certain steps in transactions with you and delivering services to you because we will need first to send the required notices or disclosures to you in paper format, and then wait until we receive back from you your acknowledgment of your receipt of such paper notices or disclosures. To indicate to us that you are changing your mind, you must withdraw your consent using the DocuSign 'Withdraw Consent' form on the signing page of your DocuSign account. This will indicate to us that you have withdrawn your consent to receive required notices and disclosures electronically from us and you will no longer be able to use your DocuSign Express user account to receive required notices and consents electronically from us or to sign electronically documents from us. All notices and disclosures will be sent to you electronically Unless you tell us otherwise in accordance with the procedures described herein, we will provide electronically to you through your DocuSign user account all required notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to you during the course of our relationship with you. To reduce the chance of you inadvertently not receiving any notice or disclosure, we prefer to provide all of the required notices and disclosures to you by the same method and to the same address that you have given us. Thus, you can receive all the disclosures and notices electronically or in paper format through the paper mail delivery system. If you do not agree with this process, please let us know as described below. Please also see the paragraph immediately above that describes the consequences of your electing not to receive delivery of the notices and disclosures electronically from us. Electronic Record and Signature Disclosure created on: 7/21/2017 1:59:03 PM Parties agreed to: Matt Simmonds, Danielle Shaw How to contact City of Denton: You may contact us to let us know of your changes as to how we may contact you electronically, to request paper copies of certain information from us, and to withdraw your prior consent to receive notices and disclosures electronically as follows: To contact us by email send messages to: purchasing@cityofdenton.com To advise City of Denton of your new e-mail address To let us know of a change in your e-mail address where we should send notices and disclosures electronically to you, you must send an email message to us at melissa.kraft@cityofdenton.com and in the body of such request you must state: your previous e-mail address, your new e-mail address. We do not require any other information from you to change your email address.. In addition, you must notify DocuSign, Inc to arrange for your new email address to be reflected in your DocuSign account by following the process for changing e-mail in DocuSign. To request paper copies from City of Denton To request delivery from us of paper copies of the notices and disclosures previously provided by us to you electronically, you must send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail address, full name, US Postal address, and telephone number. We will bill you for any fees at that time, if any. To withdraw your consent with City of Denton To inform us that you no longer want to receive future notices and disclosures in electronic format you may: i. decline to sign a document from within your DocuSign account, and on the subsequent page, select the check-box indicating you wish to withdraw your consent, or you may; ii. send us an e-mail to purchasing@cityofdenton.com and in the body of such request you must state your e-mail, full name, IS Postal Address, telephone number, and account number. We do not need any other information from you to withdraw consent.. The consequences of your withdrawing consent for online documents will be that transactions may take a longer time to process.. Required hardware and software Operating Systems: Windows2000? or WindowsXP? Browsers (for SENDERS): Internet Explorer 6.0? or above Browsers (for SIGNERS): Internet Explorer 6.0?, Mozilla FireFox 1.0, NetScape 7.2 (or above) Email: Access to a valid email account Screen Resolution: 800 x 600 minimum Enabled Security Settings: •Allow per session cookies •Users accessing the internet behind a Proxy Server must enable HTTP 1.1 settings via proxy connection ** These minimum requirements are subject to change. If these requirements change, we will provide you with an email message at the email address we have on file for you at that time providing you with the revised hardware and software requirements, at which time you will have the right to withdraw your consent. Acknowledging your access and consent to receive materials electronically To confirm to us that you can access this information electronically, which will be similar to other electronic notices and disclosures that we will provide to you, please verify that you were able to read this electronic disclosure and that you also were able to print on paper or electronically save this page for your future reference and access or that you were able to e-mail this disclosure and consent to an address where you will be able to print on paper or save it for your future reference and access. Further, if you consent to receiving notices and disclosures exclusively in electronic format on the terms and conditions described above, please let us know by clicking the 'I agree' button below. By checking the 'I Agree' box, I confirm that: • I can access and read this Electronic CONSENT TO ELECTRONIC RECEIPT OF ELECTRONIC RECORD AND SIGNATURE DISCLOSURES document; and • I can print on paper the disclosure or save or send the disclosure to a place where I can print it, for future reference and access; and • Until or unless I notify City of Denton as described above, I consent to receive from exclusively through electronic means all notices, disclosures, authorizations, acknowledgements, and other documents that are required to be provided or made available to me by City of Denton during the course of my relationship with you.