7109-032 - Amendment 1 Executed
DocuSign Transmittal Coversheet
File Name
Purchasing Contact
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Crystal Westbrook
7109-032 Amendment 1
7109-032 PSA – Amendment #1 Page 1 of 2
FIRST AMENDMENT TO CONTRACT
BY AND BETWEEN THE CITY OF DENTON, TEXAS
AND STEARNS, CONRAD AND SCHMIDT CONSULTING ENGINEERS, INC.
PSA 7109-032
THE STATE OF TEXAS §
COUNTY OF DENTON §
THIS FIRST AMENDMENT TO CONTRACT 7109-032 (“Amendment”) by and
between the City of Denton, Texas (“City”) and Stearns, Conrad and Schmidt Consulting
Engineers, Inc. (“Engineer”); to that certain contract executed on May 2, 2023, in the
original not-to-exceed amount of $205,245 (the “Agreement”); for services related to the
Roads & Vehicles Undercarriage Wash.
WHEREAS, the City deems it necessary to further expand the services provided by
Engineer to the City pursuant to the terms of the Agreement, and to provide an additional
not-to-exceed amount $13,720 with this Amendment for an aggregate not-to-exceed
amount of $218,965; and
FURTHERMORE, the City deems it necessary to further expand the goods/services
provided by Engineer to the City;
NOW THEREFORE, the City and Engineer (hereafter collectively referred to as the
“Parties”), in consideration of their mutual promises and covenants, as well as for other
good and valuable considerations, do hereby AGREE to the following Amendment, which
amends the following terms and conditions of the said Agreement, to wit:
1. The additional services described in Exhibit “A” of this Amendment, attached
hereto and incorporated herein for all purposes, for professional services related to
the Roads & Vehicles Undercarriage Wash, are hereby authorized to be performed
by Engineer. For and in consideration of the additional services to be performed
by Engineer, the City agrees to pay, based on the cost estimate detail attached as
Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount
not to exceed $13,720.
2. This Amendment modifies the Agreement amount to provide an additional $13,720
for the additional services with a revised aggregate not to exceed total of $218,965.
The Parties hereto agree, that except as specifically provided for by this Amendment, that
all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations
of the Parties, set forth in the Agreement remain in full force and effect.
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
7109-032 PSA – Amendment #1 Page 2 of 2
IN WITNESS WHEREOF, the City and the Engineer, have each executed this
Amendment electronically, by and through their respective duly authorized representatives
and officers on this date _________________________.
“City”
CITY OF DENTON, TEXAS
A Texas Municipal Corporation
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
“Engineer”
STEARNS, CONRAD AND SCHMIDT
CONSULTING ENGINEERS, INC.
By:
_________________________________
AUTHORIZED SIGNOR, TITLE
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational
obligations and business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
APPROVED AS TO FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Vice President
Brian Boerner
Director of Solid Waste
Swr
Senior Buyer
9/13/2024
1901 Central Drive, Suite 550 Bedford, Texas | 817-571-2288 | eFax 817-571-2188
Environmental Consulting & Contracting
September 5, 2024
SCS Project No. 16223060.00
City of Denton PO #203385
Mr. Arturo (Art) Garcia (sent via email)
Site Ops./HCC Manager
City of Denton
1527 S. Mayhill Road
Denton, Texas 76208
Re: Proposed Change Order Request for Engineering Design, Bid-Support, and Construction
Quality Assurance Services
Roadway Expansion and Wheel wash Facility
City of Denton Landfill, Denton County, Texas
Dear Art:
As discussed and per your request, SCS Engineers (SCS) is providing this proposed change order
request to you for additional services anticipated to be provided during preparation of engineering
design and bid documents for roadway expansion and wheel wash facility. This change order request includes a detailed summary of the additional services anticipated to be provided during the
performance of the subject work as requested by the City that were not included in our initial scope of
services dated March 10, 2023. These additional services will be performed on a time-and-material
basis consistent with our current fee schedule attached to this proposal. As such, we have provided a
detailed summary and fee breakdown of these additional services below corresponding each task
included in our initial scope of services and approved PO#203385:
Task 1 – Design Basis Memorandum for Wheel Wash Facility.
No additional services are anticipated to be provided for this task as of the date of this request.
Task 2 – Soil Analysis of Available Borrow Source(s)
No additional services are anticipated to be provided for this task as of the date of this request.
Task 3 – Engineering Design, Construction Plans, Technical Specifications, and
Bid Documents
Subtask 3.1 – Engineering Design and Construction Plans for Roadway
Additional services anticipated to be performed in this task are associated with City’s decision to no
longer construct an additional 12-foot lane extension of the main haul road. SCS will revise the
construction plans, scope of work, measurement and payment, and bid quantities to reflect the
removal of roadway extension.
A breakdown of additional hours anticipated to be spent on this task are as follows:
EXHIBIT A
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Mr. Arturo Garcia September 5, 2024
Page 2
M:\Projects\16223060.00\Contract and Invoices\P2024.09.05_Denton Road and WWF Engineering Design, Bid-Support, & CQA Services_change order.docx
Description Unit Quantity Rate per Unit Cost
Project Director I Hour 4 $220.00 $ 880.00
Staff Professional I Hour 20 $130.00 $2,600.00
TASK 3.1 Subtotal: $3,480.00
Subtask 3.1B – Engineering Design and Construction Plans for Wheel Wash Facility
(Optional)
No additional services are anticipated to be provided for this subtask as of the date of this request.
Subtask 3.2 – Technical Specifications, Bid Documents, and Engineer’s Estimate of Probable Construction Cost
No additional services are anticipated to be provided for this subtask as of the date of this request.
New Subtask 3.3 – Development Services Permitting Assistance
This task includes the following services anticipated during the project to assist the City with preparing
a Development Services application:
• Attend one (1) virtual pre-development application meeting with City’s Development Assist
Team (DAT);
• Submit construction plans to DAT for review and approval;
• Attend follow-up virtual meetings with DAT to discuss comments (if any) received; and
• Address comments and resubmit updated construction plans to DAT.
The following table indicates the hours and expenses anticipated for this subtask. Only actual time
spent on the project will be billed to the City on a time and material basis based on SCS’ fee schedule.
Description Unit Quantity Rate per Unit Cost
Project Director I Hour 4 $220.00 $ 880.00
Staff Professional I Hour 72 $130.00 $9,360.00
Subtask 3.3 Total: $10,240.00
Task 4 – Bid-Support Services
No additional services are anticipated to be provided for this task as of the date of this request.
Task 5 – Construction Quality Assurance (CQA) Services
No additional services are anticipated to be provided for this task as of the date of this request.
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Mr. Arturo Garcia September 5, 2024
Page 3
M:\Projects\16223060.00\Contract and Invoices\P2024.09.05_Denton Road and WWF Engineering Design, Bid-Support, & CQA Services_change order.docx
PROPOSED FEES
SCS’ proposed fees for the above additional services, related to the requested change order, are
provided in the table below for a total requested fee increase of $13,720.00. Additional services for
each task described above will be performed on a time-and-material (T&M) basis, based on the
attached fee schedule.
REQUESTED FEE INCREASE
Task
No. Task Title Initial Proposed
Fee
Requested
Fee Increase
New Total Proposed
Fee
1 Design Basis Memorandum $7,500.00 $0.00 $7,500.00
2 Soil Analysis of Available Borrow Source(s) $6,100.00 $0.00 $6,100.00
3.1 Engineering Design, Construction Plans, Technical Specifications, and Bid Documents.
3.1A Engineering Design and Construction
Plans for Roadway $33,000.00 $3,480.00 $36,480.00
3.1B Engineering Design and Construction
Plans for Wheel Wash Facility (Optional) $10,000.00 $0.00 $10,000.00
3.2 Technical Specifications and Bid Documents $5,500.00 $0.00 $5,500.00
3.3 Development Services Permitting
Assistance $0.00 $10,240.00 $10,240.00
4 Bid-Support Services $5,500.00 $0.00 $5,500.00
5 Construction Quality Assurance (CQA) Services
5.1A Field CQA Services for Roadway
Construction $41,220.00 $0.00 $54,000.00
5.1B Field CQA Services for Wheel Wash Facility
Construction (Optional) $26,145.00 $0.00 $26,145.00
5.2 Construction-Phase Engineering Services $60,780.00 $0.00 $60,780.00
5.3 Construction Documentation Report $9,500.00 $0.00 $9,500.00
Project Total for Roadway Construction (Tasks 1, 2,
3.1A, 3.2, 4, 5.1A, 5.2, and 5.3): $169,100.00 $13,720.00 $182,820.00
Project Total for Roadway and Wheel Wash Facility Construction (All tasks): $205,245.00 $13,720.00 $218,965.00
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Mr. Arturo Garcia September 5, 2024
Page 4
M:\Projects\16223060.00\Contract and Invoices\P2024.09.05_Denton Road and WWF Engineering Design, Bid-Support, & CQA Services_change order.docx
CLOSING
We appreciate this opportunity to provide this proposal to you. If you have any questions, please
contact Sandeep Saraf, P.E. at (407) 923-7013.
Sincerely,
Brett DeVries, Ph.D., P.E. Sandeep Saraf, P.E.
Project Engineer Project Director
SCS ENGINEERS SCS ENGINEERS
TBPE Registration No. F-3407 Attachment: Fee Schedule (Effective April 1, 2024 through March 31, 2025)
cc: Ryan Kuntz, P.E., SCS Engineers
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Environmental Management Consultants Offices Nationwide
1901 Central Drive Suite 550 Bedford, Texas 76021
817.571.2288 Main
12651 Briar Forest Drive Suite 205 Houston, Texas 77077
281.293.8494 Main
SCS Engr Office 16 Fee schedule 040124-033125 final
SCS ENGINEERS FEE SCHEDULE
(Effective April 1, 2024 through March 31, 2025)
Labor Category Rate/Hour ($)
Business Unit Director ..................................................................................... 260
Senior Project Advisor ...................................................................................... 255
Project Advisor .................................................................................................. 250
Satellite Office Manager .................................................................................. 250
Project Director II .............................................................................................. 235
Project Director I ............................................................................................... 220
Project Manager II ............................................................................................ 200
Project Manager I ............................................................................................. 190
CQA Manager .................................................................................................... 180
Project Professional III ..................................................................................... 180
Project Professional II ...................................................................................... 165
Project Professional I ....................................................................................... 150
Staff Professional III ......................................................................................... 140
Staff Professional II .......................................................................................... 135
Staff Professional I ........................................................................................... 130
Associate Staff Professional II ......................................................................... 120
Associate Staff Professional I .......................................................................... 115
CAD Designer .................................................................................................... 140
CAD Draftsperson ............................................................................................. 95
Office Service Manager .................................................................................... 125
Secretarial/Clerical .......................................................................................... 85
Sr. Technician ................................................................................................... 115
Technician......................................................................................................... 105
CQA Technician ................................................................................................. 85
1. The hourly rates are effective through March 31, 2025. Work performed thereafter is
subject to a new Fee Schedule issued for the period beginning April 1, 2025. Consistent
with federal regulations, a factor of 150% will be applied to overtime hours for field
personnel.
2. The above rates include salary, overhead, administration, and profit. Other direct
expenses, such as analyses of air, water and soil samples, reproduction, travel,
subsistence, subcontractors, long distance telephone, computers, etc., are billed at actual
cost plus 15 percent. Vehicle mileage is billed at $0.82 per mile for autos and $0.92 per
mile for company trucks. Daily rates apply on long-term projects.
3. Invoices will be prepared monthly for work in progress unless otherwise agreed. Invoices
are due and payable upon receipt.
4. Payment of SCS Invoices for services performed will not be contingent upon the client's
receipt of payment from other parties, unless otherwise agreed. Client agrees to pay legal
costs, including attorney's fees, incurred by SCS in collecting any amount past due and
owing on client's account.
5. For special situations, such as expert court testimony and limited consultation, hourly
rates for principals of the firm will be on an individually-negotiated basis.
Docusign Envelope ID: 27F8CE5A-53C5-438A-81E8-B3EC1B8C13E2
Certificate Of Completion
Envelope Id: 27F8CE5A53C5438A81E8B3EC1B8C13E2 Status: Completed
Subject: ***Purchasing Approval*** 7109-032 Amendment 1
Source Envelope:
Document Pages: 8 Signatures: 4 Envelope Originator:
Certificate Pages: 6 Initials: 1 Crystal Westbrook
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
crystal.westbrook@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
9/12/2024 2:08:17 PM
Holder: Crystal Westbrook
crystal.westbrook@cityofdenton.com
Location: DocuSign
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Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
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(None)
Completed
Using IP Address: 198.49.140.104
Sent: 9/12/2024 2:09:34 PM
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Signed: 9/12/2024 2:10:02 PM
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Lori Hewell
lori.hewell@cityofdenton.com
Purchasing Manager
City of Denton
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Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
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Ryan Kuntz
rkuntz@scsengineers.com
Vice President
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Brian Boerner
brian.boerner@cityofdenton.com
Director of Solid Waste
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Crystal Westbrook
crystal.westbrook@cityofdenton.com
Senior Buyer
City of Denton
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(None)
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Using IP Address: 198.49.140.10
Sent: 9/12/2024 5:37:40 PM
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Arturo Garcia
Arturo.Garcia@cityofdenton.com
Solid Waste Project Manager
Solid Waste & Recycling
Security Level: Email, Account Authentication
(None)
Sent: 9/13/2024 8:14:05 AM
Electronic Record and Signature Disclosure:
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Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
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