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7850-002 - Amendment 2 Executed Docusign Transmittal Coversheet File Name Purchasing Contact Contract Expiration Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 7850-02 Briercliff Park Masterplan Amendment 2 NA Erica Garcia 7850-002 PSA – Amendment #2 Page 1 of 2 SECOND AMENDMENT TO CONTRACT BY AND BETWEEN THE CITY OF DENTON, TEXAS AND THE JOHN R MCADAMS COMPANY, INC. PSA 7850-002 THE STATE OF TEXAS § COUNTY OF DENTON § THIS SECOND AMENDMENT TO CONTRACT 7850-002 (“Amendment”) by and between the City of Denton, Texas (“City”) and The John R McAdams Company Inc. (“Architect”); to that certain contract executed on May 17, 2022, in the original not-to- exceed amount of $85,150 (the “Original Agreement”); amended on July 17, 2023 in the additional amount of $3,500 aggregating a not-to-exceed amount of $88,650 (the “First Amendment”); (collectively, the Original Agreement and the First Amendment, are the “Agreement”) for services related to the design of the Briercliff Park Masterplan. WHEREAS, the City deems it necessary to further expand the services provided by Architect to the City pursuant to the terms of the Agreement, and to provide an additional not-to-exceed amount $39,000 with this Amendment for an aggregate not-to-exceed amount of $127,650; and FURTHERMORE, the City deems it necessary to further expand the goods/services provided by Architect to the City; NOW THEREFORE, the City and Architect (hereafter collectively referred to as the “Parties”), in consideration of their mutual promises and covenants, as well as for other good and valuable considerations, do hereby AGREE to the following Amendment, which amends the following terms and conditions of the said Agreement, to wit: 1. The additional services described in Exhibit “A” of this Amendment, attached hereto and incorporated herein for all purposes, for professional services related to the Briercliff Park Masterplan, are hereby authorized to be performed by Architect. For and in consideration of the additional services to be performed by Architect, the City agrees to pay, based on the cost estimate detail attached as Exhibit “A”, a total fee, including reimbursement for non-labor expenses an amount not to exceed $39,000. 2. This Amendment modifies the Agreement amount to provide an additional $39,000 for the additional services with a revised aggregate not to exceed total of $127,650. Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 7850-002 PSA – Amendment #2 Page 2 of 2 The Parties hereto agree, that except as specifically provided for by this Amendment, that all of the terms, covenants, conditions, agreements, rights, responsibilities, and obligations of the Parties, set forth in the Agreement remain in full force and effect. IN WITNESS WHEREOF, the City and the Architect, have each executed this Amendment electronically, by and through their respective duly authorized representatives and officers on this date _________________________. “ARCHITECT” JOHN R MCADAMS COMPANY, INC. By: _________________________________ AUTHORIZED SIGNATURE, TITLE APPROVED AS TO LEGAL FORM: MACK REINWAND, CITY ATTORNEY By: _________________________________ “CITY” CITY OF DENTON, TEXAS A Texas Municipal Corporation By: _______________________________ _________________________________ THIS AGREEMENT HAS BEEN BOTH REVIEWED AND APPROVED as to financial and operational obligations and business terms. _______________ ________________ SIGNATURE PRINTED NAME __________________________________ TITLE __________________________________ DEPARTMENT Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 Parks and Recreation Gary Packan Director of Parks and Recreation 8/28/2024 8/28/2024 CHANGE ORDER NO.2 > SPEC22100 creating experiences through experience 4400 State Hwy 121, Ste 800, Lewisville, TX 75056 / 972. 436. 9712 Date: August 20, 2024 AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES: BETWEEN City of Denton Parks and Recreation (Owner / Client) AND The John R. McAdams Company, Inc. Original Agreement Dated 05/18/2022 Project Name Briercliff Park Project Location Denton, Texas Project Number SPEC22100 Client Contact Chris Escoto/ Colleen Fitzpatrick We hereby amend the Agreement for the above-referenced project, as follows: Owner / client authorizes The John R. McAdams Company, Inc. to perform the following additional services: EXPANDED SERVICES BEYOND ORIGINAL SCOPE: J13.91 Additional Services for Adding a Drainage Area Plan and Details: FEE: $2,000.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Add to the Drainage Area Plan with newly required calculations, changes to the drainage structure near the skate spot and adding additional grading. J13.92 Additional Services for making updates to ADA Parking and (2) ADA routes and Signage plans: FEE: $4,500.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Update plans to move ADA spots east and add a new ADA route to the splash pad and reconfigure the existing route to be a ramp. J13.93 Additional Services for Changing the location and sizing of the Sewer Line Plans: FEE: $2,000.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Update sewer to newly determined route and size as per request of the city. Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 CHANGE ORDER NO.2 > SPEC22100 creating experiences through experience 4400 State Hwy 121, Ste 800, Lewisville, TX 75056 / 972. 436. 9712 J13.94 Additional Services for organization of sheet set, sheet set coordination and adding additional sheets: FEE: $1,750.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Revise sheet numbers, cover sheet, separate paving into grading, dimension control and accessible routes, separate utilities into individual plans for water, sewer and site electrical. J11.91 Additional Services for Adding Additional Tasks and Then Deleting per Request: FEE: $250.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Add a separate design for the additional parking to be permeable paving with required details and dimension control. Add an add alternate to plant some new trees verses transplanting existing trees and then changed to add all new trees. Services performed and then deleted. This does not include the time to make final revisions but just the time for the intermediate changes. J11.92 Additional Services for meeting updated requirements for the tree survey, mitigation and landscape compliance: FEE: $1,500.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Addressing new comments and requirements for tree preservation and the tree mitigation and for making changes based on overall city comments and plant selection. J11.94 Additional Services for making updates to Irrigation plans: FEE: $750.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Update irrigation plans with redundancy in labeling potable and non-potable water notes and adding additional TCEQ notes beyond general notes, based on new comments from city. Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 CHANGE ORDER NO.2 > SPEC22100 creating experiences through experience 4400 State Hwy 121, Ste 800, Lewisville, TX 75056 / 972. 436. 9712 J11.95 Additional Services for coordination meetings beyond contract limits: FEE: $3,500.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Additional meetings and coordination with the City of Denton staff and specifically with Park and Recreation. NEW SERVICES NOT IN ORIGINAL SCOPE: J11.96 Additional Services for Project manual coordination: FEE: $2,000.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Updating the Bid Tabs and cost estimate based on final design and using the City formatting worksheet for both the cost estimate and the project manual bid tabs. Revise and provide landscape and irrigation specification. Review and assistance on the project manual under the city’s direction and preparation. J11.97 Additional Services for making updates to foundation for the Prefab building. FEE: $3,500.00 (billed percent complete, based on progress) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Contract and coordinate with a structural engineer to review Corworth details, Geotech report and Corworth building and design and seal a grade beam foundation, based on new comments from city. J5.20 Construction Observation and Administration Tasks: FEE: $11,000.00 budgetary estimate (billed hourly, see attached rate sheet) Provide Construction Observation during the construction phase of the Project. This Task will include periodic onsite visits to site to observe progress of infrastructure construction and general conformance with construction documents as required. Said observation shall not be misconstrued as providing continuous inspection services, however any differences in work in the field versus approved plans will be sent in writing to Owner and Contractor, within 24 hours of McAdams making observation, with instruction on how to correct situation provided within a reasonable amount of time. Task does not include an evaluation of the contractor’s means and methods of construction. The fee estimate for this task includes providing assistance during and after award of the Contract for the site construction work. Scope for this task includes: • Attendance at pre-bid, pre-construction meetings Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 CHANGE ORDER NO.2 > SPEC22100 creating experiences through experience 4400 State Hwy 121, Ste 800, Lewisville, TX 75056 / 972. 436. 9712 • Assist with Notice to Proceed and notice of award. • Attendance once a month at OAC meetings for up to 12 months during construction to observe the quality of construction and preparation of associated field observation reports and review of site / civil components of Contractor’s payment requests. • 1 site inspection to develop substantial completion punch list. • 1 site inspection to develop final punch list. • 1 site inspection to verify punch list completion. • ASIs, RFIs and reviewing / approving shop drawings; J13.10 As-Built Record Drawings: FEE: $1,250.00 (billed percent complete, based on progress) Prepare “As-Built Record Drawings” of public improvements as required by Municipality, reflecting those relevant changes brought to Firm’s attention after construction of public improvements has been completed. Task does not include as-built surveying services nor as-built verifications. Owner or Owner’s representative will provide Firm with contractor’s redlines for the preparation of as-built record drawings. J11.98 Anticipated Additional Services base on outstanding issues: FEE: $5,000.00 (billed percent complete, based on progress and not to exceed without an additional change order) When requested by the Client and confirmed by the Client and/or Firm in writing, the Firm shall perform services in addition to those described above in this Agreement. Includes making updates to the splash pad and equipment including grading adjustments, Interior layout of the Prefab Building including removal of storage rooms and ventilation changes, changes to type and layout of shade structures and incorporating changes into full drawing set. The Fee for these additional services shall be: $39,000.00 The Terms and Conditions of the original Agreement shall apply to this amendment. OWNER / CLIENT MCADAMS By: By: Printed Name: Printed Name: Jameson Pinson Position: Position: Director, Landscape Architecture Date Date: August 20, 2024 Docusign Envelope ID: 0791E316-FAB1-443A-BF0A-210C0D375CC9 Erica Garcia 8/28/2024 Senior Buyer Certificate Of Completion Envelope Id: 0791E316FAB1443ABF0A210C0D375CC9 Status: Completed Subject: ***Purchasing Approval*** 7850-02- Briercliff Park Masterplan Amendment 2 Source Envelope: Document Pages: 7 Signatures: 5 Envelope Originator: Certificate Pages: 5 Initials: 1 Erica Garcia AutoNav: Enabled EnvelopeId Stamping: Enabled Time Zone: (UTC-06:00) Central Time (US & Canada) 901B Texas Street Denton, TX 76209 erica.garcia@cityofdenton.com IP Address: 198.49.140.10 Record Tracking Status: Original 8/27/2024 3:33:55 PM Holder: Erica Garcia erica.garcia@cityofdenton.com Location: DocuSign Signer Events Signature Timestamp Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Completed Using IP Address: 198.49.140.10 Sent: 8/27/2024 3:38:52 PM Viewed: 8/27/2024 3:39:01 PM Signed: 8/27/2024 3:39:28 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Lori Hewell lori.hewell@cityofdenton.com Purchasing Manager City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/27/2024 3:39:30 PM Viewed: 8/27/2024 4:03:22 PM Signed: 8/27/2024 4:04:13 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Marcella Lunn marcella.lunn@cityofdenton.com Senior Deputy City Attorney City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/27/2024 4:04:15 PM Viewed: 8/27/2024 4:13:12 PM Signed: 8/27/2024 4:23:43 PM Electronic Record and Signature Disclosure: Not Offered via DocuSign Jameson Pinson jpinson@mcadamsco.com Director of Landscape Architecture Security Level: Email, Account Authentication (None)Signature Adoption: Pre-selected Style Using IP Address: 47.187.74.173 Sent: 8/27/2024 4:23:45 PM Viewed: 8/27/2024 8:27:37 PM Signed: 8/27/2024 8:47:31 PM Electronic Record and Signature Disclosure: Accepted: 8/27/2024 8:27:37 PM ID: 9362eca1-3b11-427c-91d0-a69bde02d480 Signer Events Signature Timestamp Gary Packan Gary.Packan@cityofdenton.com Director of Parks and Recreation Parks and Recreation Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/27/2024 8:47:33 PM Viewed: 8/28/2024 8:24:52 AM Signed: 8/28/2024 8:25:09 AM Electronic Record and Signature Disclosure: Accepted: 8/28/2024 8:24:51 AM ID: 661c5db9-9184-4ec3-99fd-aef72d329091 Erica Garcia erica.garcia@cityofdenton.com Senior Buyer City of Denton Security Level: Email, Account Authentication (None) Signature Adoption: Pre-selected Style Using IP Address: 198.49.140.10 Sent: 8/28/2024 8:25:11 AM Viewed: 8/28/2024 8:46:44 AM Signed: 8/28/2024 8:46:49 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign In Person Signer Events Signature Timestamp Editor Delivery Events Status Timestamp Agent Delivery Events Status Timestamp Intermediary Delivery Events Status Timestamp Certified Delivery Events Status Timestamp Carbon Copy Events Status Timestamp Cheyenne Defee cheyenne.defee@cityofdenton.com Procurement Administration Supervisor City of Denton Security Level: Email, Account Authentication (None) Sent: 8/28/2024 8:46:51 AM Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 8/27/2024 3:38:52 PM Certified Delivered Security Checked 8/28/2024 8:46:44 AM Signing Complete Security Checked 8/28/2024 8:46:49 AM Completed Security Checked 8/28/2024 8:46:51 AM Payment Events Status Timestamps Electronic Record and Signature Disclosure ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time, City of Denton (we, us or Company) may be required by law to provide to you certain written notices or disclosures. 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