Exhibit 1 - Agenda Information Sheet - CO 6City of Denton
_____________________________________________________________________________________
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 22, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the approval of Change Order No. 6 to the Design-Build Agreement between the City of Denton
and Beta Engineering, LLC, for the design and construction of the Hickory Gas Insulated Substation for
Denton Municipal Electric; providing for the expenditure of funds therefor; and providing an effective date
(RFQ 7670 – Change Order No. 6, in the not-to-exceed amount of $750,934.78, for a total contract award
aggregated to $42,302,076.26). The Public Utilities Board recommends approval (6 - 0).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The work to be provided under this change order to contract 7670 includes exploratory underground work
to verify the location of existing utilities, the addition of access controls/security components, and credit
for the purchase of DME-owned material.
• The scope of work for the Hickory GIS Substation project includes relocating overhead distribution
lines underground. The underground distribution lines were planned to utilize the right of way
(ROW) obtained for the Bonnie Brae Phase 4 road widening project. Since the Bonnie Brae Phase
4 project has been delayed, ROW has not been acquired; resulting in design changes to route the
underground distribution lines using a bore. This change order only covers the exploratory costs to
cut Bonnie Brae and Hickory Street to verify the depths of underground utilities. The cost includes
time and material for the use of hydro excavation and the demolition of asphalt. A future change
order will be proposed for the installation of the bore.
• Furnishing and installing access control and video surveillance systems with associated cabling and
components will be included in this change order. The scope includes cameras, badge readers,
controllers, network switches, Cat 5 cabling, fiber optic cabling, low voltage power supplies,
conduits, junction boxes, and associated hardware. Access controls will be provided utilizing card
readers at gates. Gates will be automatic and will close after the vehicle enters, keeping the site
secure at all times. The site will also be equipped with free egress gates; meaning a vehicle can pull
up to the gate from the inside and it will open without the need for a card reader.
• Also included in this change order is a credit for DME material provided to the contractor. The
material includes two 60’ wood poles and two 14’ fiberglass arms.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
The costs are as detailed below:
Project Description Contract Estimate
Exploratory Underground Work $126.557.52
Access Control System 629,461.80
DME Provided Material (5,084.54)
Total $750,934.78
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On December 14, 2021, City Council approved a contract with Beta Engineering, LLC, in the not-to-exceed
amount of $40,469,000 (Ordinance 21-2701).
On August 16, 2022, City Council approved Change Order #1 with Beta Engineering, LLC, in the not-to-
exceed amount of $811,000, for a total contract amount of $41,280,000 (Ordinance 22-1540).
On May 12, 2023, Purchasing approved Change Order #2 with Beta Engineering, LLC, in the not-to-exceed
amount of $37,000, for a total contract amount of $41,317,000.
On September 14, 2023, Purchasing approved Change Order #3 with Beta Engineering, LLC, to reduce the
contract in the amount of $1,325.61, for a total contract amount of $41,315,674.39.
On March 7, 2024, Purchasing approved Change Order #4 with Beta Engineering, LLC, to reduce the
contract in the amount of $13,102, for a total contract amount of $41,302,572.39.
On July 16, 2024, City Council approved Change Order #5 with Beta Engineering, LLC, in the not-to-
exceed amount of $248,569.09, for a total contract amount of $41,551,141.48.
On October 14, 2024, the Public Utilities Board (PUB) recommended this item to the City Council for
consideration.
RECOMMENDATION
Award Change Order No. 6 with Beta Engineering, LLC, for the design and construction of the Hickory
Gas Insulated Substation for Denton Municipal Electric, in a not-to-exceed amount of $750,934.78, for a
total amended contract price of $42,302,076.26.
PRINCIPAL PLACE OF BUSINESS
Beta Engineering, LLC
Pineville, LA
ESTIMATED SCHEDULE OF PROJECT
Design and construction will begin (or continue) immediately upon approval by the City Council.
FISCAL INFORMATION
This contract will be funded using DME’s Capital Improvement Plan budget account 603234500. The third-
year Purchase Order will include Change Order 6 amount of $750,934.78. The total amended amount of
this contract is $42,302,076.26.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Original Ordinance, Contract, and Change Orders 1-5
Exhibit 3: Ordinance and Change Order 6
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Mark Zimmerer, 940-349-7169.
Legal point of contact: Marcella Lunn at 940-349-8333.