Exhibit 1 - Agenda Information SheetCity of Denton
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AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: October 22, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Doosan Bobcat North America, Inc. dba Bobcat
Company, through the Buy Board Cooperative Purchasing Network Contracts #684-22, 685-22, and 706-
23, for authorized Bobcat equipment purchases, maintenance, and repair services for the Fleet Services
Department; providing for the expenditure of funds therefor; and providing an effective date (File 8661 –
awarded to Doosan Bobcat North America, Inc. dba Bobcat Company, for one (1) year, with the option for
four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount of $2,100,000.00).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The City of Denton Fleet Services Department is establishing a purchase and repair contract for authorized
Bobcat equipment which will be utilized by multiple City departments. The contract will be used for the
purchase, scheduled maintenance, and unscheduled repairs of various pieces of Bobcat equipment including
but not limited to articulated trucks, asphalt compactors/cutters/distributors, backhoes, skid-steers, loaders,
chippers, grinders, tree spades, trenchers, mowers, turf carts, and hydroseeding equipment. Furthermore,
the contract encompasses service repairs for assets necessitating specialized diagnostic equipment. The
Fleet Services Department strategizes asset management, including planning for new acquisitions and asset
replacement, integrated within the City’s annual budget process. The contract value is based on historical
spending levels and includes estimates for future assets and services.
Estimated Contract Expenses
Category Year 1 Year 2 Year 3 Year 4 Year 5 Total
Asset Additions $200,000 $206,000 $212,180 $218,545 $225,101 $1,061,826
Asset Replacements 100,000 103,000 106,090 109,272 112,550 530,912
Repair Services 76,710 79,011 81,381 83,823 86,337 407,262
Sub Total $376,710 $388,011 $399,651 $411,640 $423,988 $2,000,000
Contingency 18,836 19,401 19,982 20,581 21,200 100,000
Total $395,546 $407,412 $419,633 $432,221 $445,188 $2,100,000
Pricing obtained through the Buy Board Cooperative Purchasing Network has been competitively bid and
meets the statutory requirements of Texas Local Government Code 271.102.
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
PRIOR ACTION/REVIEW (COUNCIL, BOARDS, COMMISSIONS)
On February 1, 2005, the City Council approved the interlocal agreement with the Buy Board Cooperative
Purchasing Network (Ordinance 2005-034).
RECOMMENDATION
Award a contract with Doosan Bobcat North America, Inc. dba Bobcat Company, for authorized Bobcat
equipment purchases, maintenance, and repair services for the Fleet Services Department, for one (1) year,
with the option for four (4) additional one (1) year extensions, in the total five (5) year not-to-exceed amount
of $2,100,000.
PRINCIPAL PLACE OF BUSINESS
Doosan Bobcat North America, Inc. dba Bobcat Company
West Fargo, ND
ESTIMATED SCHEDULE OF PROJECT
This is an initial one (1) year contract with options to extend the contract for four (4) additional one (1) year
periods, with all terms and conditions remaining the same. These Buy Board contracts start expiring on
November 30, 2025.
FISCAL INFORMATION
These products and services will be funded through Capital Fund accounts. Requisitions will be entered on
an as-needed basis. The budgeted amount for this item is $2,100,000. The City will only pay for services
rendered and is not obligated to pay the full contract amount unless needed.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Cooperative Pricing Sheets
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: Tom Gramer, 940-349-7467.
Legal point of contact: Marcella Lunn at 940-349-8333.