8570 - Contract Executed
Docusign City Council Transmittal Coversheet
File Name
Purchasing Contact
City Council Target Date
Piggy Back Option
Contract Expiration
Ordinance
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
RFP
Solid Waste Fleet Shop
CSP 8570
Not Applicable
Erica Garcia
NOVEMBER 19, 2024
N/A
24-1861
STIPULATED SUM VERTICAL CONSTRUCTION CONTRACT
BY AND BETWEEN
CITY OF DENTON
AND
HM & MF, LTD., dba MUCKLEROY & FALLS
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
TABLE OF CONTENTS
1 THE CONTRACT DOCUMENTS
2 THE WORK OF THIS CONTRACT
3 DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
4 CONTRACT SUM
5 PAYMENTS
6 DISPUTE RESOLUTION
7 TERMINATION OR SUSPENSION
8 MISCELLANEOUS PROVISIONS
9 ENUMERATION OF CONTRACT DOCUMENTS
EXHIBIT A GENERAL CONDITIONS
EXHIBIT B DRAWINGS AND SPECIFICATIONS; ON FILE WITH THE PURCHASING
AGENT
EXHIBIT C KEY PERSONNEL
EXHIBIT D ALTERNATES
EXHIBIT E ALLOWANCE – None (Included in base bid amount)
EXHIBIT F UNIT PRICE PROPOSAL FORM
EXHIBIT G INITIAL SCHEDULE OF VALUES - None
EXHIBIT H CONTRACTOR’S CONSTRUCTION SCHEDULE
EXHIBIT I ESCROW AGREEMENT – None
EXHIBIT J CONFLICT OF INTEREST QUESTIONNAIRE
EXHIBIT K PROPOSAL FORM
EXHIBIT L PREVAILING WAGE RATES
EXHIBIT M INSURANCE AND BONDS (TO BE COMPLETED AFTER CONTRACT
AWARD)
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STIPULATED SUM VERTICAL CONSTRUCTION CONTRACT
This Stipulated Sum Vertical Construction Contract (this “Agreement”) made as of the
____ day of ____________ in the year 20____ (the “Effective Date”) between City of Denton, a
Texas home rule municipal corporation located at 215 East McKinney Street Denton, Texas
76201 (the “Owner” or “City”) and HM & MF, Ltd. dba Muckleroy & Falls at 5801 Edwards
Ranch Rd. Suite, 100, Fort Worth, TX 76109 (the “Contractor”) for the following Project:
8570 SOLID WASTE FLEET SHOP PROJECT
The Owner and Contractor agree as follows:
Article 1. THE CONTRACT DOCUMENTS
Section 1.1 The Contract Documents consist of this Agreement, Conditions of the
Contract (General, Supplementary, and other Conditions), Drawings, Specifications, Addenda
issued prior to execution of this Agreement, other documents listed in the above table of
contents, documents issued as part of the solicitation for the Project, this Agreement, and
Modifications issued after execution of this Agreement, all of which form the Contract, and are
as fully a part of the Contract as if attached to this Agreement or repeated herein. The Contract
represents the entire and integrated agreement between the parties hereto and supersedes prior
negotiations, representations, or agreements, either written or oral. An enumeration of the
Contract Documents, other than a Modification, appears in Article 9. In the event any provision
contained in this Agreement conflicts with any provision contained in the Contract Documents,
the more stringent provision for the Contractor, as interpreted by the Owner, shall govern.
Section 1.2 If, and to the extent of, any inconsistency, ambiguity, discrepancy or error
in the Contract Documents (referred to collectively in this Section 1.2 as discrepancy), the
Contractor shall immediately seek clarification from (Insert Name and Firm of Design
Professional) (the “Design Professional” or “Architect” or “Engineer” as reference may be made
in the Contract Documents) and notify the Owner and Contractor that clarification has been
requested. In the event that the Design Professional fails to clarify such discrepancy, within a
reasonable time under the circumstances, the Contractor shall proceed with the Work without the
clarification based on written permission from the Owner, and give precedence to the Contract
Documents in the following descending order of priority:
a. Modifications issued after execution of the Owner-Contractor Agreement, including
all exhibits not specifically referenced in this Section 1.2;
b. the Owner-Contractor Agreement;
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NOVEMBER 2419TH
c. Addenda issued prior to the execution of the Owner-Contractor Agreement, with the
Addenda bearing the latest date taking precedence;
d. the General Conditions of the Contract for Construction;
e. Exhibit “B” - Drawings and Specifications;
Article 2. THE WORK OF THIS CONTRACT
Section 2.1 The Contractor shall in a good workmanlike manner, fully execute the
Work described in, and reasonably inferable by the Contractor as necessary to provide the results
intended by fully execute the Work described in the Contract Documents, except as specifically
indicated in the Contract Documents to be the responsibility of others: and the Contractor at its
sole cost, risk, and expense shall construct, equip, provide purchase, pay for, and furnish all of
the Work in accordance with such Contract Documents. and governmental codes and regulations
as they apply to performance of the Work.
Section 2.2 An Index of Drawings and Specifications which have been furnished to
the Contractor as of the date of this Agreement is set forth in Exhibit “B” – Drawings and
Specifications.
Section 2.3 The Contractor shall not be entitled to any adjustments in the Contract
Sum or the Contract Time as a result of any action, or failure to act, in connection with any work
or other services performed by the Contractor, or any entity affiliated with the Contractor, for
portions of the Project other than the Work, such as, without limitation, other projects for this
Owner or nearby the Project site, whether such work or other services are performed under
contract with the Owner or an independent third party.
Section 2.4 The Contractor shall proceed with performance of the Work as required by
the Contract Documents and shall not modify such requirements unless such modifications are
accepted by the Owner in a Change Order or Construction Change Directive. The Contractor
shall not be entitled to receive any additional fees as a result of any modification requests or
recommendations submitted by the Contractor.
Section 2.5 The Contractor shall furnish only skilled and properly trained staff for the
performance of the Work. The key members of the Contractor's staff shall be persons agreed
upon with the Owner and Contractor and identified in Exhibit "C" – Key Personnel, which is
attached hereto and incorporated herein for all purposes.
a. Such key members of the Contractor's staff shall not be changed without the written
consent of the Owner and Contractor, unless such person becomes unable to perform
any required duties due to death, disability or termination of employment with the
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Contractor. If a key member is no longer capable of performing in the capacity
described in Exhibit "C" – Key Personnel, the Owner, Design Professional, and the
Contractor shall agree on a mutually acceptable substitute.
b. During the performance of the Work, the Contractor shall keep a competent
superintendent at the Project site, who is fully authorized to act on behalf of the
Contractor. Notice from the Owner, Contractor or the Design Professional to such
superintendent, in connection with defective Work, instructions for performance of
the Work or any and all other issues shall be considered notice of such issues to the
Contractor.
Article 3. DATE OF COMMENCEMENT AND SUBSTANTIAL COMPLETION
Section 3.1 The construction of the Work to be performed under this Contract shall be
commenced within thirty (30) calendar days from contract execution, Owner’s Notice to
Proceed, or Contractor’s receipt of a building permit, whichever is later.
Issuance of a Notice to Proceed for construction of the Work is subject to Owners
acceptance of the Contractor’s proposed Construction Management Plan, and receipt of a
building permit.
The Contractor shall notify the Owner in writing, with confirmation of receipt, not less
than three (3) business days before commencing the Work on the Project site to permit timely
filing of mortgages, mechanics’ liens, and other security interests.
Section 3.2 The Contract Time shall be measured from the date of Notice to Proceed.
Section 3.3 Substantial Completion
a. Subject to adjustments of the Contract Time as provided in the Contract Documents, the
Contractor shall diligently prosecute the Work and shall achieve Substantial Completion
of the entire Work by 365 days.
b. If the Contractor fails to achieve Substantial Completion as provided in this Section 3.3,
liquidated damages, shall be as specified in Section 8.6 of Exhibit A - General Conditions
for the Contract for Construction.
Section 3.4 Final Completion
a. Subject to adjustments of the Contract Time as provided in the Contract Documents, the
Contractor shall diligently prosecute the Work and shall achieve final completion of the
entire Work by 395 days.
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b. If the Contractor fails to achieve final completion as provided in this Section 3.3,
liquidated damages, shall be as specified in Section 8.6 of Exhibit A - General Conditions
for the Contract for Construction.
Article 4. CONTRACT SUM
Section 4.1 The Owner shall pay the Contractor the Contract Sum in current funds for the
Contractor’s performance of the Contract. The Contract Sum shall be Nine million one hundred
two thousand three hundred thirty Dollars ($9,102,330), subject to additions and deductions as
provided in the Contract Documents. At the sole option of the City, five (5) percent contingency
of Four hundred fifty-five thousand one hundred sixteen Dollars and fifty cents ($455,116.50)
may be used for a total not-to-exceed amount of Nine million five hundred fifty-seven thousand
four hundred forty-six Dollars and fifty cents. ($9,557,446.50).
Section 4.2 Alternates
a. Alternates, if any, included in the Contract Sum:
See Exhibit “D” – Alternates
b. Subject to the conditions noted below, the following alternates may be accepted by
the Owner following execution of this Agreement. Provided, however, that the
Contractor shall furnish the Owner with no less than fourteen (14) days prior written
notice of the date upon which any of the alternatives set forth in Exhibit “D” –
Alternates, must be accepted by the Owner in order for the Contractor to perform the
Work covered by such alternates for the price(s) set forth therein; and without any
adjustment to a Contractual Milestone date, the Contractor’s Construction Schedule
or the Contract Time. Upon acceptance, the Owner shall issue a Modification to this
Agreement.
See Exhibit “D” – Alternates
Section 4.3 Allowances, if any, included in the Contract Sum:
See Exhibit “E” – Allowances
Section 4.4 Unit prices, if any are set forth in Exhibit “F” – Unit Costs, and such unit
prices are considered complete and include all materials, equipment, labor, delivery, installation,
overhead, and profit; and any other costs or expenses in connection with, or incidental to, the
performance of that portion of the Work to which such unit prices apply.
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See Exhibit “F” – Unit Costs
Section 4.5 Liquidated damages, if any:
See Exhibit A - General Conditions for the Contract for Construction
Section 4.6 Other:
Section 4.7 By executing this Agreement and furnishing the Owner with both Exhibit “E”
– Allowances and Exhibit “G” – Initial Schedule of Values, the Contractor represents and
warrants that the Contract Documents, materials, and information furnished by the Contractor as
of the date of this Agreement, and the ongoing discussions and meetings between the Contractor
and the Owner and Design Professional have described the scope, construction requirements and
design intent for the Work in detail sufficient to enable the Contractor to firmly establish the
Contract Sum and the Contract Time. The Contractor shall not be permitted to claim any
adjustment in either the Contract Sum or Contract Time prior to Notice to Proceed in
connections with the completion of the Work except as described in the Contract Documents.
Article 5. PAYMENTS
Section 5.1 Progress Payments
a. Based upon Applications for Payment including all supporting documentation required
by the Owner and submitted to the Design Professional and Owner by the Contractor; its
review by the Design Professional and Owner; and Certificates for Payment issued by the
Design Professional and Certificates for Payment issued by the Design Professional, the
Owner shall make progress payments on account of the Contract Sum to the Contractor
as provided below and elsewhere in the Contract Documents.
b. The period covered by each Application for Payment shall be one calendar month ending
on the last day of the month.
c. Provided that a certifiable Application for Payment is approved by the Design
Professional not later than the «twenty-fifth (25th) » day of a month, the Owner shall
make payment of the amount certified to the Contractor not later than the « thirtieth
(30th) » day of the « following » month. If a certifiable Application for Payment is
received by the Design Professional after the application date fixed above, payment of the
amount certified shall be made by the Owner not later than « thirty » (« 30 ») calendar
days after the Design Professional approves the Application for Payment.
d. Each Application for Payment shall be based on the most recent schedule of values
submitted by the Contractor and approved in advance by the Owner and Design
Professional in accordance with the Contract Documents and the Construction
Management Plan. The schedule of values shall allocate the entire Contract Sum among
the various portions of the Work and be prepared in such form, and supported by such
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data to substantiate its accuracy, as the Owner and Design Professional may require. This
schedule of values, unless objected to by the Owner or Design Professional, shall be used
as a basis for reviewing the Contractor’s Applications for Payment.
e. Applications for Payment shall show the percentage of completion of each portion of the
Work as of the end of the period covered by the Application for Payment.
f. In accordance with Exhibit A - General Conditions for the Contract for Construction, and
subject to other provisions of the Contract Documents, the amount of each progress
payment shall be computed as follows:
i. The amount of each progress payment shall first include:
.1 That portion of the Contract Sum properly allocable to completed
Work;
.2 That portion of the Contract Sum properly allocable to materials
and equipment delivered and suitably stored at the site for subsequent
incorporation in the completed construction, or, if approved in advance by
the Owner, suitably stored off the site at a location agreed upon in writing;
and
.3 That portion of Construction Change Directives that the Design
Professional determines, in the Design Professional’s professional
judgment, to be reasonably justified.
ii. The amount of each progress payment shall then be reduced by:
.1 The aggregate of any amounts previously paid by the Owner;
.2 The amount, if any, for Work that remains uncorrected and for
which the Contractor or Design Professional has previously withheld or
nullified a Certificate for Payment as provided in Article 9 of Exhibit A -
General Conditions for the Contract for Construction;
.3 Any amount for which the Contractor does not intend to pay a
Subcontractor or material supplier, unless the Work has been performed
by others the Contractor intends to pay;
.4 For Work performed or defects discovered since the last payment
application, any amount for which the Design Professional may withhold
payment, or nullify a Certificate of Payment in whole or in part, as
provided in Article 9 of Exhibit A - General Conditions for the Contract
for Construction; and
.5 Retainage withheld pursuant to Section 5.1.g.
.6
g. Retainage
i. For each progress payment made prior to Final Completion of the Work, the
Owner may withhold the following amount, as retainage, from the payment
otherwise due:
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« Five Percent (5.0%) »
h. Omitted.
i. Except with the Owner’s prior approval, the Contractor shall not make advance payments
to suppliers for materials or equipment which have not been delivered and stored at the
site.
j. Each Application for Payment shall, without limitation, conform with the requirements of
Exhibit A - General Conditions for the Contract for Construction, as amended.
k. In taking action on the Contractor’s Applications for Payment, the Owner and Design
Professional shall be entitled to rely on the accuracy and completeness of the information
furnished by the Contractor and shall not be deemed to represent that the Owner or
Design Professional have made a detailed examination, audit or arithmetic verification of
the documentation submitted in accordance with this Section 5.1.k or other supporting
data; that the Owner or Design Professional have made exhaustive or continuous on-site
inspections; or that the Owner or Design Professional have made examinations to
ascertain how or for what purposes the Contractor has used amounts previously paid on
account of the Contract. Such examinations, audits and verifications, if required by the
Owner, will be performed by the Owner’s auditors acting in the sole interest of the
Owner.
l. Except with the Owner’s prior approval, the Contractor shall not make advance payments
to suppliers for materials or equipment which have not been delivered and stored at the
site, and even with such approval the Contractor shall follow the procedures in the
Contract Documents for such payments.
m. In addition to other required items, the final Application for Payment shall be
accompanied by the following, all in form and substance satisfactory to the Owner and in
compliance with applicable statutes of the State of Texas all in a form acceptable to the
Owner:
.1 A current sworn statement from the Contractor setting forth all
Subcontractors and any material suppliers with whom the Contract has entered
into subcontracts; the amount of each such subcontract; the amount requested for
any Subcontractor or material supplier in the Application for Payment; and the
amount to be paid to the Contractor from such final payment;
.2 A current, duly executed waiver of mechanics’ and material suppliers’
liens from the Contractor conditional upon establishing receipt of payment or
satisfaction of the payment requested by the Contractor in the current Application
for Payment;
.3 A current Subcontractor’s lien waiver for the current period, conditional
only on payment from the Contractor, and duly executed, acknowledged sworn
statement showing all Sub-subcontractors and material suppliers with whom the
Subcontractor has entered into sub-subcontracts, the amount of each such sub-
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subcontract, the amount requested for any Sub-subcontractor and material
supplier in the requested progress payment, and the amount to be paid to the Sub-
subcontractor from such final payment to the Subcontractor;
.4 A current, duly executed unconditional final waiver of mechanics’ and
material suppliers’ liens from the Contractor and all Subcontractors and, when
deemed appropriate by the Owner and Design Professional, from material
suppliers and Sub-subcontractors establishing payment or satisfaction of
payments of all amounts requested by the Contractor on behalf of such entities or
persons in any previous Applications for Payment;
.5 A final certificate of occupancy issued by the appropriate governmental
body in which the project is located;
.6 All maintenance and operating manuals;
.7 Digitally marked, fully accessible electronic files (not “plot files” or
“PDFs”) of both field record drawings and specifications reflecting “as-built”
conditions;
.8 Digitally marked, accurately dimensioned, and fully accessible electronic
files (not “plot files” or “PDFs”) of drawings reflecting the location of any
concealed utilities, mechanical or electrical systems, and components;
.9 any special guarantees or warranties required by the Contract Documents;
.10 assignments of all guarantees and warranties from subcontractors,
vendors, suppliers, or manufacturers;
.11 a list of the primary contact names, email addresses, physical addresses,
and telephone numbers of all Subcontractors and any other persons providing
guarantees and warranties;
.12 all information and materials required to comply with the requirements of
the Contract Documents or reasonably requested by the Owner, or the Design
Professional; and
.13 If required by the Owner’s title insurer, if any, the Contractor shall execute
a personal gap undertaking in form and substance satisfactory to such title insurer.
Section 5.2 Final Payment
a. Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made
by the Owner to the Contractor when
.1 the Contractor has fully performed the Contract except for the
Contractor’s responsibility to correct Work as provided in Article 12 of Exhibit A
- General Conditions for the Contract for Construction, and to satisfy other
requirements, if any, which necessarily survive beyond final payment; and
.2 a final Certificate for Payment has been issued by the Design Professional;
and.
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.3 the Contractor has provided, and the Owner has accepted as correct, all the
information and documents required under Section 5.1.m above; and
.4 a complete release of all claims arising out of, related to or connected with
Contractor's performance of the respective Phase under this Agreement, and any
claims of Subcontractors, subject to any claims reserved in accordance with the
terms of the General Conditions and an affidavit that so far as Contractor has
knowledge or information, the release includes and covers all materials and
services over which Contractor has control for which a claim could be filed,
subject to any claims reserved in accordance with the terms of the General
Conditions.
b. The Owner’s final payment to the Contractor shall be made no later than 30 days after the
issuance of the Design Professional’s final Certificate for Payment and the Contractor has
provided Owner with all required documentation.
Section 5.3 Interest
Payments are due and payable within thirty (30) days of the date the Owner receives the
Construction Manager’s approvable invoice, unless a different date for payment is provided
under this Agreement. Amounts unpaid shall bear interest at the legal rate allowed by Texas
Government Code Ch. 2251.
Article 6. DISPUTE RESOLUTION
Section 6.1 Initial Decision Maker
The Owner will serve as the Initial Decision Maker pursuant to Article 15 of Exhibit A - General
Conditions for the Contract for Construction.
Section 6.2 Binding Dispute Resolution
For any Claim subject to, but not resolved by, mediation or other alternative dispute
resolution method as mutually agreed by the parties (“ADR”) pursuant to Article 15 of Exhibit A
- General Conditions for the Contract for Construction, the method of binding dispute resolution
shall be litigation in a court of competent jurisdiction.
Article 7. TERMINATION OR SUSPENSION
Section 7.1 The Contract may be terminated by the Owner or the Contractor as provided
in Article 14 of Exhibit A - General Conditions for the Contract for Construction, as amended.
If the Contract is terminated for the Owner’s convenience in accordance with Article 14 of
Exhibit A - General Conditions for the Contract for Construction, then the Owner shall pay the
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Contractor a compensation calculated in the manner as specified in Section 14.4.c of Exhibit A -
General Conditions for the Contract for Construction, as amended.
Section 7.2 The Work may be suspended by the Owner as provided in Article 14 of
Exhibit A - General Conditions for the Contract for Construction, as amended.
Section 7.3 In the event of such termination by the Owner, the amount to be paid to the
Contractor shall not exceed the amount the Contractor would have been entitled to receive under
Article 5 above.
Section 7.4 In no event shall the Contractor be entitled to receive “Lost Opportunity
Costs”, defined as unabsorbed overhead costs or unrealized profit on this Work, future work for
this Owner, other owner(s), other work, foregone opportunities for the Contractor, or other costs
not directly and verifiably associated with services actually performed or Work successfully
completed under this Agreement.
Article 8. MISCELLANEOUS PROVISIONS
Section 8.1 All references in this Agreement to Exhibit A, shall mean the Exhibit A -
General Conditions for the Contract for Construction, as modified and amended by the parties
hereto. Where reference is made in this Agreement to a provision of another Contract
Document, the reference refers to that provision as amended or supplemented by other provisions
of the Contract Documents.
Section 8.2 The Owner’s representative:
City of Denton
Giovanni Pineiro-Villalba
Project Manager
401 N. Elm Street
Denton, Texas 76201
(940) 349-7107
Giovanni.pineiro-villalba@cityofdenton.com
Section 8.3 The Contractor’s representative:
Bill Nelson
HM & MF, Ltd., dba Muckleroy & Falls
5801 Edwards Ranch Rd. Suite 100
Fort Worth, TX 76109
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Section 8.4 Neither the Owner’s nor the Contractor’s representative shall be changed
without ten days’ prior notice to the other party.
Section 8.5 Insurance and Bonds
a. The Owner and the Contractor shall purchase and maintain insurance as set forth in
Exhibit A - General Conditions for the Contract for Construction, Insurance and
Bonds, and elsewhere in the Contract Documents.
Section 8.6 « Not Used. »
Section 8.7 Other Conditions and Services:
a. The Contractor represents and warrants the following to the Owner (in addition to any
other representation and warranties contained in the Contract Documents) as a material
inducement to the Owner to execute this Agreement, which representations and
warranties shall survive the execution and delivery of this Agreement, any termination of
this Agreement, and final completion of the Work:
.1 The Contractor is financially solvent, capable of obtaining adequate
insurance, able to pay all debts as they mature and possessed of sufficient working
capital to complete the Work and perform all obligations hereunder;
.2 The Contractor is able to furnish the physical infrastructure, tools,
materials, supplies, equipment and supervision, and labor required to complete the
Work and perform its obligations hereunder and has sufficient experience and
competence to do so;
.3 The Contractor is authorized to do business in the City of Denton, and the
State of Texas and is properly licensed by all necessary governmental and public
and quasi-public authorities having jurisdiction over the Contractor and over the
Work and the Project;
.4 The Contractor’s execution of this Agreement and performance thereof is
within the Contractor’s duly-authorized powers;
.5 The Contractor’s duly-authorized representative has visited the site of the
Project and is familiar with the local conditions under which the Work is to be
performed and has correlated its observations with the requirements of the
Contract Documents;
.6 The Contractor possesses a high level of experience and expertise in the
business administration, construction, construction management and
superintendence of projects of this size, complexity and nature of this particular
Project and will perform the Work with the care, skill and diligence of such a
contractor;
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.7 The foregoing warranties are in addition to, and not in lieu of, any and all
other liability imposed upon the Contactor by law with respect to the Contractor’s
duties, obligations, and performance hereunder; and
.8 The Contractor acknowledges that the Owner is relying upon the
Contractor’s skill and experience in connection with the proper, timely and
diligent prosecution of the Work.
b. In the event any provision contained in this Agreement conflicts with any provision
contained in the Contract Documents, the more stringent provision for the Contractor, as
interpreted by the Owner, shall govern.
c. Some or all of the Owner’s duties, approvals and actions required under this Agreement
may be provided by third parties by mutual agreement of the Owner and such third
parties. When notified in writing of the specific duties and responsibilities of such third
party, the Contractor will recognize the actions and approvals of the third party as
sufficient to fulfill the Owner’s responsibilities under this Agreement.
d. The Contractor shall provide sufficient supporting documentation in form and with a
level of detail wholly acceptable to the Owner and Contractor to substantiate any
Application for Payment, request for Change to the Contract Sum or Contract Time, and
all contract Allowances provided within the Contractor’s Contract Sum for this scope of
work. Failure to timely provide all supporting documentation, in and of itself, may result
in rejection of the Application for Payment or requested change to the Contract Sum or
Contract Time, or payment for work charged to the Allowance(s).
e. Proof of purchase and warehouse insurance naming the Owner, Contractor and Design
Professional as additional insureds, together with inspection rights for the Owner,
Contractor and Design Professional is to be provided for any billed materials by the
Contractor for the work not physically stored at the Project site.
f. Time limits set out in or under this Agreement are solely for the protection and benefit of
the Owner and create no third-party beneficiary rights in any other party.
g. Notices. All legal notices, consents, approvals, demands, requests or other
communications provided for or permitted to be given under any of the provisions of this
Agreement shall be in writing and shall be deemed to have been duly given or served
when delivered by hand delivery or when deposited in the U.S. mail by registered or
certified mail, return receipt requested, postage prepaid, and addressed as follows:
If to Owner:
Giovanni Pineiro – Villalba
Project Manager
City of Denton
401 N. Elm St.
Denton, Texas 76201
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Giovanni.pineiro-villalba@cityofdenton.com
City of Denton
ATTN: Contract 8570; Purchasing Manager
901B Texas Street
Denton, Texas 76209
purchasing@cityofdenton.com
And with a copy to City Attorney’s point of contact:
City Attorney
City of Denton
215 East McKinney St.
Denton, TX 76201
legal@cityofdenton.com
If to Contractor:
Bill Nelson
HM & MF, Ltd., dba Muckleroy & Falls
5801 Edwards Ranch Rd. Suite 100
Fort Worth, TX 76109
If to Design Professional:
Quorum Architects, Inc. (the “Design Professional”)
825 W. Vickery Blvd. Suite 100
Fort Worth, TX 76104
h. All Exhibits referred to in this Agreement are, by reference, incorporated herein for all
purposes.
i. The numbering and captions of the sections are set forth only for convenience and
reference and are not intended in any way to define, limit, or describe the scope or intent
of this Agreement.
j. The parties agree that they will execute any further instrument or instruments, and that
they will perform any act or acts, which are or may become necessary to effectuate any of
the terms or provisions of this Agreement.
k. Nothing contained in this Agreement shall create a contractual relationship with a cause
of action in favor of a third party against either the Owner or Contractor.
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l. This Agreement has been created jointly and ambiguity cannot be construed against
either party.
m. This Agreement is and shall be subject to those provisions required of political
subdivisions by the laws of the State of Texas. The Contractor understands that the
Owner is a Texas home rule municipality and that the project is subject to applicable
provisions of Texas law including bid requirements, bonding, and final settlement
provisions.
n. Contractor understands that certain information, including this Agreement, are public
records available for public inspection and copying under the Texas Open Records Act.,
Texas Government Code Ch. 552, as amended, and other applicable laws.
o. The Owner represents that there are sufficient funds available to undertake this Project.
p. No term or condition of the Agreement shall be construed or interpreted as a waiver,
express or implied, of any of the governmental or sovereign immunities, rights, benefits,
or protections of the Owner.
q. Contractor warrants that the products, processes, techniques and methodologies provided
by Contractor shall not infringe upon the copyright, patent or other proprietary rights of
others.
r. Contractor certifies and warrants that no gratuities, kickbacks or contingency fees were
paid in connection with this Agreement, nor were any fees, commissions, gifts or other
considerations made contingent upon the award of this Agreement. Contractor warrants
that to the best of Contractor’s knowledge, there exists no actual or potential conflict of
interest, and no financial or substantial interest as may be prohibited by Texas law, the
Charter, or Code of Ethics of the City of Denton between Contractor and Owner.
s. Contractor shall comply with the disclosure and reporting requirements in Local
Government Code Chapters 171 and 176, and Texas Government Code Sec. 2252.908.
Under Sec. 2252.908, if City Council approval is required to award this Agreement or if
this Agreement has a value of at least $1,000,000, the City may not enter into the
Agreement unless the Contractor submits a disclosure of interested parties to the City at
the time the executed Agreement is presented to the City. The disclosure must be made
on the form prescribed by the Texas Ethics Commission and the City is required to
submit a copy of the disclosure statement to the Texas Ethics Commission not later than
the 30th day after the disclosure is received by the City.
t. In case any provision hereof shall, for any reason, be held invalid or unenforceable in any
respect, such invalidity or unenforceability shall not affect any other provision hereof,
and this Contract shall be construed as if such invalid or unenforceable provision had not
been included herein.
u. Contractor understands and agrees that TIME IS OF THE ESSENCE.
v. This Agreement may be executed by the parties hereto in separate counterparts, each of
which when so executed and delivered shall be an original, but all such counterparts shall
together constitute one and the same instrument. Each counterpart may consist of any
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
number of copies hereof each signed by less than all, but together signed by all of the
parties hereto. Any documents submitted to the City in electronic format shall be
considered equivalent to an original of such document.
w. Any of the representations, warranties, covenants, and obligations of the Parties, as well
as any rights and benefits of the Parties, pertaining to a period of time following the
termination of this Agreement shall survive termination.
x. COMPLIANCE WITH CERTAIN STATE LAW
.1 Prohibition on Contracts with Companies Boycotting Israel. Contractor
acknowledges that in accordance with Chapter 2271 of the Texas Government
Code, City is prohibited from entering into a contract with a company for goods
or services unless the contract contains a written verification from the company
that it: (1) does not boycott Israel; and (2) will not boycott Israel during the term
of the contract. The terms “boycott Israel” and “company” shall have the
meanings ascribed to those terms in Section 808.001 of the Texas Government
Code. By signing this agreement, Contractor certifies that Contractor’s signature
provides written verification to the City that Contractor: (1) does not boycott
Israel; and (2) will not boycott Israel during the term of the agreement. Failure to
meet or maintain the requirements under this provision will be considered a
material breach.
.2 Prohibition on Contracts with Companies Boycotting Certain Energy
Companies. Contractor acknowledges that in accordance with Chapter 2274 of
the Texas Government Code, City is prohibited from entering into a contract with
a company for goods or services unless the contract contains written verification
from the company that it (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the contract. The terms “boycott
energy company” and “company” shall have the meanings ascribed to those terms
in Section 809.001 of the Texas Government Code. By signing this agreement,
Contractor certifies that Contractor’s signature provides written verification to the
City that Contractor: (1) does not boycott energy companies; and (2) will not
boycott energy companies during the term of the agreement. Failure to meet or
maintain the requirements under this provision will be considered a material
breach.
.3 Prohibition on Contracts with Companies Boycotting Certain Firearm
Entities and Firearm Trade Associations. Contractor acknowledges that in
accordance with Chapter 2274 of the Texas Government Code, City is prohibited
from entering into a contract with a company for goods or services unless the
contract contains written verification from the company that it (1) does not have a
practice, policy, guidance, or directive that discriminates against a firearm entity
or firearm trade association; and (2) will not discriminate during the term of the
contract against a firearm entity or firearm trade association. The terms
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
“discriminate against a firearm entity or firearm trade association,” “firearm
entity” and “firearm trade association” shall have the meanings ascribed to those
terms in Chapter 2274 of the Texas Government Code. By signing this
agreement, Contractor certifies that Contractor’s signature provides written
verification to the City that Contractor: (1) does not have a practice, policy,
guidance, or directive that discriminates against a firearm entity or firearm trade
association; and (2) will not discriminate during the term of the contract against a
firearm entity or firearm trade association. Failure to meet or maintain the
requirements under this provision will be considered a material breach.
.4 Prohibition on Contracts with Companies Doing Business with Iran,
Sudan, or a Foreign Terrorist Organization. Sections 2252 and 2270 of the Texas
Government Code restricts CITY from contracting with companies that do
business with Iran, Sudan, or a foreign terrorist organization. By signing this
agreement, Contractor certifies that Contractor’s signature provides written
verification to the City that Contractor, pursuant to Chapters 2252 and 2270, is
not ineligible to enter into this agreement and will not become ineligible to
receive payments under this agreement by doing business with Iran, Sudan, or a
foreign terrorist organization. Failure to meet or maintain the requirements under
this provision will be considered a material breach.
.5 Termination Right for Contracts with Companies Doing Business with
Certain Foreign-Owned Companies. The City of Denton may terminate this
Contract immediately without any further liability if the City of Denton
determines, in its sole judgment, that this Contract meets the requirements under
Chapter 2274, and Contractor is, or will be in the future, (i) owned by or the
majority of stock or other ownership interest of the company is held or controlled
by individuals who are citizens of China, Iran, North Korea, Russia, or other
designated country (ii) directly controlled by the Government of China, Iran,
North Korea, Russia, or other designated country, or (iii) is headquartered in
China, Iran, North Korea, Russia, or other designated country.
.6 Pursuant to Chapter 2258, Texas Government Code, all contractors and
any Subcontractor involved in the construction of a public work project shall pay
not less than the prevailing rates as per diem wages in the locality at the time of
construction to all laborers, workmen and mechanics employed by them in the
execution of this contract. Contractor shall assure that these requirements are met
for the Project and shall insure that every contract or subcontract relating to the
Work requires, on behalf of Owner, that the prevailing wage rates be paid.
.6 The Contractor shall be provided an applicable Department of Labor
Wage Rate Determination for use on the Project required by Chapter 2258.022,
Texas Government Code. In the event the Owner does not provide this Labor
Wage Rate Determination, the Contractor shall request it in writing in a timely
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
manner, so as not to delay the Construction Manager’s initial subcontractor
procurement process during preconstruction. The Construction Manager shall, if
requested by the Owner, assist the Owner in conducting a survey of the wages
paid, by labor class, on projects of a similar type in a similar location.
Article 9. ENUMERATION OF CONTRACT DOCUMENTS
Section 9.1 This Agreement is comprised of the following documents:
.1 Stipulated Sum Vertical Construction Contract
.3 Exhibit “A” – General Conditions of the Contract for Construction
.2 Exhibit “B” – Drawings and Specifications (On File with Purchasing
Manager)
.3 Specifications
See Exhibit “B” – Drawings and Specifications (On File with Purchasing
Manager)
.4 Addenda, if any:
See Exhibit “B” – Drawings and Specifications (On File with Purchasing
Manager)
Portions of Addenda relating to bidding or proposal requirements are not
part of the Contract Documents unless the bidding or proposal
requirements are also enumerated in this Article 9.
.5 Other Exhibits:
Exhibit “C” – Key Personnel
Exhibit “D” – Alternates
Exhibit “E” – Allowances – None
Exhibit “F” – Unit Costs
Exhibit “G” – Initial Schedule of Values - None
Exhibit “H” – Contractor’s Construction Schedule
Exhibit “I” – Escrow Agreement - None
Exhibit “J” – Conflict of Interest Questionnaire
Exhibit “K” – Proposal Form
Exhibit “L” – Prevailing Wage Rates
Exhibit “Y” – Contractor’s Insurance Certificate(s) and Bonds (To be
Completed after Contract Award)
.9 Other documents, if any, listed below:
(List here any additional documents that are intended to form part of the
Contract Documents. Exhibit A provides that the advertisement or
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
invitation to bid, Instructions to Bidders, sample forms, the Contractor’s
bid or proposal, portions of Addenda relating to bidding or proposal
requirements, and other information furnished by the Owner in
anticipation of receiving bids or proposals, are not part of the Contract
Documents unless enumerated in this Agreement. Any such documents
should be listed here only if intended to be part of the Contract
Documents.)
« »
This Agreement entered into as of the day and year first written above.
THIS AGREEMENT HAS BEEN
BOTH REVIEWED AND APPROVED
as to financial and operational obligations and
business terms.
_______________ ________________
SIGNATURE PRINTED NAME
__________________________________
TITLE
__________________________________
DEPARTMENT
CITY:
CITY OF DENTON, TEXAS
BY: _____________________________
SARA HENSLEY
CITY MANAGER
ATTEST:
LAUREN THODEN, CITY SECRETARY
BY: _______________________________
APPROVED AS TO LEGAL FORM:
MACK REINWAND, CITY ATTORNEY
BY: _______________________________
CONTRACTOR:
HM & MF, LTD., dba MUCKLEROY &
FALLS
BY: _____________________________
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
1295 Certificate Number:
Trevor Crain
Director of Capital Projects
Capital Projects
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Section 00 72 00
Exhibit A – General Conditions
for the following PROJECT:
DENTON SOLID WASTE FLEET SHOP CSP #8570
THE OWNER:
City of Denton
215 East McKinney Street
Denton, Texas 76201
THE DESIGN PROFESSIONAL:
« Quorum Architects Inc. »
« 825 W. Vickery Blvd Suite 100 »
« Fort Worth, TX 76104»
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
TABLE OF CONTENTS
1 GENERAL PROVISIONS
2 OWNER
3 CONTRACTOR
4 DESIGN PROFESSIONAL
5 SUBCONTRACTORS
6 CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS
7 CHANGES IN THE WORK
8 TIME
9 PAYMENTS AND COMPLETION
10 PROTECTION OF PERSONS AND PROPERTY
11 INSURANCE AND BONDS
12 UNCOVERING AND CORRECTION OF WORK
13 MISCELLANEOUS PROVISIONS
14 TERMINATION OR SUSPENSION OF THE CONTRACT
15 CLAIMS AND DISPUTES
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Article 1. GENERAL PROVISIONS
Section 1.1 Basic Definitions
a.The Contract Documents
The Contract Documents are enumerated in the Agreement between the Owner and Contractor
(hereinafter the Agreement) and consist of the Agreement, Conditions of the Contract (General,
Supplementary and other Conditions), Proposal Documents, Drawings, Specifications, Addenda
issued prior to execution of the Contract, other documents listed in the Agreement, and
Modifications issued after execution of the Contract. A Modification is (1) a written amendment
to the Contract signed by both parties, (2) a Change Order, (3) a Construction Change Directive,
or (4) a written order for a minor change in the Work issued by the Design Professional. Unless
specifically enumerated in the Agreement, the Contract Documents do not include the
advertisement or invitation to bid, Instructions to Bidders, sample forms, other information
furnished by the Owner in anticipation of receiving bids or proposals, the Contractor’s bid or
proposal, or portions of Addenda relating to bidding or proposal requirements.
b. The Contract
The Contract Documents form the Contract for Construction. The Contract represents the entire
and integrated agreement between the parties hereto and supersedes prior negotiations,
representations, or agreements, either written or oral. The Contract may be amended or modified
only by a Modification. The Contract Documents shall not be construed to create a contractual
relationship of any kind (1) between the Contractor and the Design Professional or the Design
Professional’s consultants, (2) between the Owner and a Subcontractor or a Sub-subcontractor,
(3) between the Owner and the Design Professional or the Design Professional’s consultants, or
(4) between any persons or entities other than the Owner and the Contractor. The Design
Professional shall, however, be entitled to performance and enforcement of obligations under the
Contract intended to facilitate performance of the Design Professional’s duties. This Agreement
was the result of negotiations between the Owner and Contractor, and has been reviewed by the
Owner, Contractor and their respective counsel. Accordingly, this Agreement shall be deemed to
be the product of both parties and no ambiguity shall be construed in favor of or against either
party. The terms “Agreement” and “Contract” shall be used interchangeably to have the same
meaning as defined in this Section 1.1.b.
c. The Work
The term “Work” means the construction and services required by the Contract Documents,
whether completed or partially completed, and includes all other labor, materials, equipment,
supplies, skill, supervision, transportation, support services, facilities and other resources
necessary or proper or incidental to the carrying out and completion of the terms of the contract
and all other items of cost or value needed to produce, construct and fully complete the Work
identified by the Contract Documents. The Work may constitute the whole or a part of the
Project.
d. The Project
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
The Project is the total construction of which the Work performed under the Contract Documents
may be the whole or a part and which may include construction by the Owner and by Separate
Contractors.
e. The Drawings
The Drawings are the graphic and pictorial portions of the Contract Documents showing the
design, location and dimensions of the Work, generally including plans, elevations, sections,
details, schedules, and diagrams.
f. The Specifications
The Specifications are that portion of the Contract Documents consisting of the written
requirements for materials, equipment, systems, standards and workmanship for the Work, and
performance of related services.
g. Design Documents
Design Documents are representations, in any medium of expression now known or later
developed, of the tangible and intangible creative work performed by the Design Professional and
the Design Professional’s consultants under their respective professional services agreements.
Design Documents may include, without limitation, studies, surveys, models, sketches, drawings,
specifications, the Project Manual and other similar materials.
h. Initial Decision Maker
The Initial Decision Maker is the person identified in the Agreement to render initial decisions.
i. The Indemnitees
The Owner, which includes the Mayor, members of the City Council, employees, agents, assigns,
and other city officers, the Owner’s consultants, the Design Professional, Design Professional’s
consultants, and the agents and employees of any of them shall hereafter be known as the
“Indemnitees”.
j. Construction Management Plan
The Construction Management Plan is prepared by the Contractor for its use in managing the
Work and is not a Contract Document. The Construction Management Plan must include, at a
minimum and without limitation, the following separate deliverables, which are subject to review
and approval by the Design Professional and Owner:
i. Safety and Logistics Plan;
ii. Contractor’s Construction Schedule;
iii. Cost Management Plan, Control Estimate and Schedule of Values;
iv. Quality Management, Commissioning and Turnover Plan; and
v. Information Management System.
k. As-Built Documents
The As-Built Documents are the Drawings, Specifications, and addenda thereto that may be
updated by the Contractor to accurately reflect the actual Work in place, including without
limitation, the incorporation of Change Orders, responses to the Contractor’s requests for
information, Design Professional’s supplemental instructions, field modifications, and other
similar changes made to the Work during construction. The As-Built documents shall conform to
the format and compatibility requirements of Section 3.10.1.i.
l. Work Breakdown Structure
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
The project’s Work Breakdown Structure (“WBS”) is a deliverable-oriented, hierarchical
organization of the Project components to be executed by the Owner, and its accompanying
numbering system. The WBS will be mutually agreed upon by the Owner and Design
Professional and used by the Contractor.
m. Equal to (or Approved Equal)
Products by manufacturers and information about those products other than those products
specified in the Contract Documents which the Contractor may submit for substitution as equal to
those products specified in the Contract Documents; which may be incorporated in the Work after
using the process specified in the Contract Documents for review and acceptance by the Design
Professional and acceptance of same by the Owner.
n. Underground Facilities
All underground lines, pipelines, conduits, ducts, encasements, cables, wires, manholes, vaults,
tanks, tunnels, or other such facilities or systems at the Site, including but not limited to those
facilities or systems that produce, transmit, distribute, or convey telephone or other
communications, cable television, fiber optic transmissions, power, electricity, light, heat, gases,
oil, crude oil products, liquid petroleum products, water, steam, waste, wastewater, storm water,
other liquids or chemicals, or traffic or other control systems.
o. Force Majeure
An act of God, fire, tornado, hurricane, flood, earthquake, explosion, war on American soil, civil
disturbance, labor strikes, and similar unavoidable circumstances beyond Contractor’s control,
not caused by the negligent act or omission of Contractor or breach of this Agreement, its
Subcontractors, or anyone else for whom Contractor is responsible, and not caused by
Contractor’s breach of a project labor or a "no strike" agreement.
p. Knowledge
The terms "knowledge," "recognize" and "discover," their respective derivatives and similar
terms in the Contract Documents, as used in reference to the Contractor, shall be interpreted to
mean that which the Contractor knows or should know, recognizes or should recognize and
discovers or should discover in exercising the care, skill, and diligence of a diligent and prudent
contractor familiar with the Work. Analogously, the expression "reasonably inferable" and
similar terms in the Contract Documents shall be interpreted to mean reasonably inferable by a
diligent and prudent contractor familiar with the Work and in accordance with the highest
standards in the construction profession.
q. Proposal
The offer or proposal of an Offeror submitted on the prescribed form setting forth the prices for
the Work to be performed.
r. Offeror
The individual or entity that submits a Proposal directly to City.
s. Proposal Documents
The Proposal Requirements and the proposed Contract Documents including all addenda.
t. Proposal Requirements
The Advertisement or Request for Proposal, Invitation to Offerors, Instructions to Offerors,
Offeror’s Bond or other Proposal security, the Proposal Form, and the Proposal with any
attachments.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
u. Notice of Award
A written notice given by City to the Successful Offeror stating that upon timely compliance by
the Successful Offeror with the conditions precedent listed in such notice, City will sign and
deliver the Agreement.
v. Calendar Day
A day consisting of 24 hours measures from midnight to the next midnight. A “day” or “Day”
unless otherwise defined shall mean a Calendar Day.
w. Business Day
A day that the City conducts normal business, generally Monday through Friday, except for
federal or state holidays observed by the City.
x. Notice to Proceed
A written instrument from the Owner to the Contractor requiring the Contractor to proceed with
performance of activities, including, but not limited to development of submittals, ordering of
materials, and any other services (the “Preconstruction Services”) required to prepare for and
expedite the construction of the Work as required by the Contract Documents; and complete the
Work (the “Construction Services”).
Section 1.2 Correlation and Intent of the Contract Documents
a. The intent of the Contract Documents is to include all items necessary for the proper execution
and completion of the Work by the Contractor. The Contract Documents are complementary, and
what is required by one shall be as binding as if required by all; performance by the Contractor
shall be required only to the extent consistent with the Contract Documents and reasonably
inferable from them as being necessary to produce the indicated results. Where a conflict occurs
between or within standards, specifications, and drawings, the more stringent or higher quality
requirements shall apply. The precedence and coordination of the Contract Documents are as
follows:
.1 Any addenda and modifications to the Drawings and Specifications take
precedence over any earlier Contract Documents.
.2 Should there be a conflict within the Specifications, or within the
Drawings, or between the Drawings and Specification, the Design Professional
shall decide which stipulation will provide the best installation and its decision
shall be final.
.3 The Drawing and Specifications are intended to coordinate with each
other. Anything shown on the Drawings but not mentioned in the Specification or
vice-versa, or anything not expressly set forth in either, but which is reasonably
implied, shall be furnished as though specifically shown and mentioned in both
without any extra charge.
.4 The Drawings, for purposes of clearness and legibility, are essentially
diagrammatic, and although the sizes and locations of equipment are shown to
scale wherever possible, the Contractor, Subcontractors, and Sub-subcontractors
are required to familiarize themselves with all the Work required by the Contract
Documents. Each Contractor, Subcontractor, and Sub-subcontractor shall
properly coordinate its work with that of the Owner and all Separate Contractors.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
It is not within the scope of the Drawings to show all necessary offsets,
obstructions or structural conditions. It shall be the responsibility of each
Contractor to plan, coordinate, and install its work in such a manner so as to
conform to the structure. Any conflict within the Drawings shall be referred to
the Design Professional for disposition prior to the installation of any affected
work.
.5 Figured dimensions contained in the Contract Documents shall be
accurately followed, even though they differ from scaled measurements. No work
shown on the plans, the dimensions of which are not figured, shall be executed
until instructions have been obtained from the Design Professional as to the
dimensions to be used. Larger scale Drawings shall have preference over smaller
scale drawings, but discrepancies shall be referred to the Design Professional for
interpretation.
.6 Underground Facilities
Shown or Indicated: The information and data shown or indicated in the Contract
Documents with respect to Underground Facilities at or contiguous to the Site is
based on information and data furnished to City or Engineer by the owners of
such Underground Facilities, including City, or by others, unless it is otherwise
expressly provided in the Supplementary Conditions:
City and Engineer shall not be responsible for the accuracy or
completeness of any such information or data provided by others; and
the cost of all of the following are included in the Contract Price, and
Contractor shall have full responsibility for:
reviewing and checking all information and data;
verifying the actual location of those Underground Facilities
shown or indicated in the Contract Documents as being within
the area affected by the Work, by exposing such Underground
Facilities during the course of construction;
coordination and adjustment of the Work with the owners
(including City) of such Underground Facilities, during
construction; and
the safety and protection of all existing Underground Facilities at
the Site, and repairing any damage thereto resulting from the
Work.
Not Shown or Indicated: If an Underground Facility that is uncovered or revealed
at the Site was not shown or indicated on the Drawings or otherwise indicated in
the Contract Documents, or was not shown or indicated on the Drawings or in the
Contract Documents with reasonable accuracy, then Contractor shall, promptly
after becoming aware thereof and before further disturbing conditions affected
thereby or performing any Work in connection therewith, identify the owner of
such Underground Facility and give notice to that owner and to City. Contractor
shall be responsible for the safety and protection of such discovered
Underground Facility.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
If City concludes that a change in the Contract Documents is required, a
Change Order may be issued to reflect and document such consequences,
subject to the provisions of Article 7.
Verification of existing utilities, structures, and service lines shall
include notification of all utility companies a minimum of 48 hours in
advance of construction including exploratory excavation if necessary.
.7 Reliance by Contractor on Technical Data:
Contractor is provided certain technical data with respect to such reports and
drawings for its use, but the City does not warrant or guarantee the accuracy of
the information, and such information including reports and drawings are not
Contract Documents. Contractor may not make any Contract Claim against City,
or any of its officers, elected or appointed officials, directors, members, partners,
employees, agents, consultants, or subcontractors with respect to:
the completeness or accuracy of such reports and drawings for
Contractor’s purposes, including, but not limited to, any aspects of the
means, methods, techniques, sequences, and procedures of construction
to be employed by Contractor, and safety precautions and programs
incident thereto; or
other data, interpretations, opinions, and information contained in such
reports or shown or indicated in such drawings; or
the contents of other Site-related documents made available to
Contractor, such as record drawings from other projects at or adjacent to
the Site, or City’s archival documents concerning the Site; or
any Contractor interpretation of or conclusion drawn from any “technical
data” or any such other data, interpretations, opinions, or information.
i. The invalidity of any provision of the Contract Documents shall not invalidate the
Contract or its remaining provisions. If it is determined that any provision of the Contract
Documents violates any law, or is otherwise invalid or unenforceable, then that provision
shall be revised to the extent necessary to make that provision legal and enforceable. In
such case the Contract Documents shall be construed, to the fullest extent permitted by
law, to give effect to the parties’ intentions and purposes in executing the Contract.
b. Organization of the Specifications into divisions, sections and articles, and arrangement of
Drawings shall not control the Contractor in dividing the Work among Subcontractors or in
establishing the extent of Work to be performed by any trade.
c. Unless otherwise stated in the Contract Documents, words that have well-known technical or
construction industry meanings are used in the Contract Documents in accordance with such
recognized meanings.
Section 1.3 Capitalization
Terms capitalized in these General Conditions include those that are (1) specifically defined, (2)
the titles of numbered articles, or (3) the titles of other documents that are a part of this Contract.
Section 1.4 Interpretation
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
In the interest of brevity the Contract Documents frequently omit modifying words such as “all”
and “any” and articles such as “the” and “an,” but the fact that a modifier or an article is absent from one
statement and appears in another is not intended to affect the interpretation of either statement.
Section 1.5 Ownership and Use of Design Documents
a. Submittal or distribution of the Design Documents or any portion thereof to meet official laws,
statutes, ordinances and regulatory requirements or for other purposes in connection with this
Project is not to be construed as publication in derogation of the Owner’s reserved rights.
b. The Contractor, Subcontractors, Sub-subcontractors, and material or equipment suppliers are
authorized to use and reproduce the Design Documents provided to them solely and exclusively
for execution of the Work. All copies made under this authorization shall bear the copyright
notice, if any, shown on the Design Documents. The Contractor, Subcontractors, Sub-
subcontractors, and material or equipment suppliers may not use the Design Documents on other
projects or for additions to this Project outside the scope of the Work without the specific written
consent of the Owner.
Section 1.6 Notice
a. Except as otherwise provided in Section 1.6.b, where the Contract Documents require one party
to notify or give notice to the other party, such notice shall be provided in writing to the
designated representative of the party to whom the notice is addressed and shall be deemed to
have been duly served if delivered in person, by mail, by courier, or by electronic transmission if
a method for electronic transmission is set forth in the Agreement. In the event notice is provided
by mail, it shall be sent certified return receipt requested.
b. Notice of Claims as provided in Section 15.1.c shall be provided in writing and shall be deemed
to have been duly served only if delivered to the designated representative of the party to whom
the notice is addressed by certified or registered mail, or by courier providing proof of delivery.
Section 1.7 Digital Data Use and Transmission
a. The parties shall agree upon protocols governing the transmission and use of Design Documents
or any other information or documentation in digital form. The parties will establish the protocols
for the development, use, transmission, and exchange of digital data in writing, as mutually
agreed.
b. The Contractor, at any time upon the request of the Owner, shall immediately return and
surrender to the Owner, without limitation, all electronic and hard copies of any Project-related
materials, records, notices, memoranda, recordings, drawings, specifications, mock-ups and any
other documents furnished by the Owner or the Design Professional to the Contractor.
Section 1.8 Building Information Models Use and Reliance
Any use of, or reliance on, all or a portion of a building information model without written
agreement to protocols governing the use of, and reliance on, the information contained in the model,
shall be at the using or relying party’s sole risk and without liability to the other party and its contractors
or consultants, the authors of, or contributors to, the building information model, and each of their agents
and employees.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Section 1.9 The representations and warranties contained in the Contract Documents shall survive
the complete performance of the Work or earlier termination of this Agreement.
Article 2. OWNER
Section 2.1 General
a.The Owner is the person or entity identified as such in the Agreement and is referred to
throughout the Contract Documents as if singular in number. The Owner shall designate in
writing a representative who shall have express authority to bind the Owner with respect to all
matters requiring the Owner’s approval or authorization. Except as otherwise provided in Section
4.2.a, the Design Professional does not have such authority. The term “Owner” means the Owner
or the Owner’s authorized representative.
b. The Owner shall furnish the following information to a person, including the Design Professional
or Contractor, who makes a request for information under Texas Government Code Chapter
2253, related to a payment or performance bond: (1) a certified copy of a payment bond and any
attachment to the bond; (2) the public work contract for which the bond was given; and (3) the
toll-free telephone number maintained by the Texas Department of Insurance under Subchapter
B, Chapter 521, Insurance Code, for obtaining information concerning licensed insurance
companies.
c. The Owner may obtain independent review(s) of the Design Professional’s Design
Documents, or of any document or other materials submitted by the Contractor, by a
separate architect, engineer, contractor, cost estimator or any other consultant they deem
necessary and put under contract to or cause to be employed by the Owner. Such
independent review shall be undertaken at the Owner’s expense in a timely manner and
shall not delay the orderly progress of the Work. The Design Professional and Contractor
shall cooperate with such Owner’s other consultants fully and respond to their reviews and
comments in writing in a timely and comprehensive manner. This provision shall not be
interpreted to require the Owner to obtain an independent review or imply that the Owner
is in any way assuming responsibility for the work of the Design Professional and
Contractor.
Section 2.2 Evidence of the Owner’s Financial Arrangements
a. Prior to commencement of the Work and upon written request by the Contractor, the Owner shall
furnish to the Contractor reasonable evidence that the Owner has made financial arrangements to
fulfill the Owner’s obligations under the Contract.
b. Following commencement of the Work and within ten (10) business days of written request by
the Contractor, the Owner shall furnish to the Contractor reasonable evidence that the Owner has
made financial arrangements to fulfill the Owner’s obligations under the Contract only if (1) the
Owner fails to make payments to the Contractor as the Contract Documents require; (2) the
Contractor identifies in writing a reasonable concern regarding the Owner’s ability to make
payment when due; or (3) a change in the Work materially changes the Contract Sum. If the
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Owner fails to provide such evidence, as required, within fourteen days of the Contractor’s
request, the Contractor may immediately stop the Work and, in that event, shall notify the Owner
that the Work has stopped. However, if the request is made because a change in the Work
materially changes the Contract Sum under (3) above, the Contractor may immediately stop only
that portion of the Work affected by the change until reasonable evidence is provided. If the
Work is stopped under this Section 2.2.b, the Contract Time shall be extended appropriately, and
the Contract Sum shall be increased by the amount of the Contractor’s reasonable costs of
shutdown, delay and start-up, plus interest as provided in the Contract Documents.
c. After the Owner furnishes evidence of financial arrangements under this Section 2.2, the Owner
shall not materially vary such financial arrangements without prior notice to the Contractor.
d. Where the Owner has designated information furnished under this Section 2.2 as “confidential,”
the Contractor shall keep the information confidential and shall not disclose it to any other
person. However, the Contractor may disclose “confidential” information, after seven (7) days’
notice to the Owner, where disclosure is required by law, including a subpoena or other form of
compulsory legal process issued by a court or governmental entity, or by court or arbitrator(s)
order. The Contractor may also disclose “confidential” information to its employees, consultants,
sureties, Subcontractors and their employees, Sub-subcontractors, and others who need to know
the content of such information solely and exclusively for the Project and who agree to maintain
the confidentiality of such information. Notwithstanding the above, all Agreements with the
Owner shall have all references to compensation redacted before disclosing to Subcontractors,
sub-Subcontractors, or any other tier of vendor.
Section 2.3 Information and Services Required of the Owner
a. Except for permits and fees that are the responsibility of the Contractor under the Contract
Documents, including those required under Section 3.7.a, the Owner shall secure and pay for
necessary approvals, easements, assessments and charges required for construction, use or
occupancy of permanent structures or for permanent changes in existing facilities.
b. The Owner shall retain a Design Professional lawfully licensed to practice architecture or
engineering as applicable, or an entity lawfully practicing architecture or engineering, as
applicable, in the jurisdiction where the Project is located. That person or entity is identified as
the Design Professional in the Agreement and is referred to throughout the Contract Documents
as if singular in number.
c. If the employment of the Design Professional terminates, the Owner shall employ a successor
whose status under the Contract Documents shall be that of the Design Professional.
d. The Owner shall furnish surveys describing physical characteristics, legal limitations and utility
locations for the site of the Project, and a legal description of the site. The Contractor shall be
entitled to rely on the accuracy of information furnished by the Owner but shall exercise proper
precautions relating to the safe performance of the Work.
e. The Owner shall furnish information or services required of the Owner by the Contract
Documents with reasonable promptness. The Owner shall also furnish any other information or
services under the Owner’s control and relevant to the Contractor’s performance of the Work
with reasonable promptness after receiving the Contractor’s written request for such information
or services.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
f. Unless otherwise provided in the Contract Documents, the Owner shall furnish to the Contractor
one copy of the Contract Documents for purposes of making reproductions pursuant to Section
1.5.b.
g. The foregoing are, without limitation and in addition to, the other duties and responsibilities of
the Owner specified in Article 6; Article 9; and Article 11.
Section 2.4 Owner’s Right to Stop the Work
If the Contractor fails to correct Work that is not in accordance with the requirements of the
Contract Documents as required by Section 12.2 or fails to carry out Work in accordance with the
Contract Documents, the Owner may issue a written order to the Contractor to stop the Work, or any
portion thereof, until the cause for such order has been eliminated; however, the right of the Owner to
stop the Work shall not give rise to a duty on the part of the Owner to exercise this right for the benefit of
the Contractor or any other person or entity, except to the extent required by Section 6.1.c nor shall the
exercise of the Owner’s right hereunder give rise to any claim by Contractor for additions to the Contract
Sum or Contract Time.
Section 2.5 Owner’s Right to Carry Out the Work
If the Contractor defaults or neglects to carry out the Work in accordance with the Contract
Documents and fails within forty-eight (48) hours from receipt of written notice from the Owner or
Design Professional to commence and continue correction of such default or neglect with diligence and
promptness, the Owner may, without prejudice to other remedies the Owner may have, correct such
default or neglect. The Design Professional may, at the direction of the Owner, pursuant to Section 9.5.a,
withhold or nullify a Certificate for Payment in whole or in part, to the extent reasonably necessary to
reimburse the Owner for the reasonable cost of correcting such deficiencies, including Owner’s expenses
and compensation for the Design Professional’s additional services made necessary by such default,
neglect, or failure. If current and future payments are not sufficient to cover such amounts, the Contractor
shall pay the difference to the Owner. If the Contractor disagrees with the actions of the Owner or the
Design Professional, or the amounts claimed as costs to the Owner, the Contractor may file a Claim
pursuant to Article 15.
Section 2.6 Extent of Owner Rights
a. The rights stated in this Article 2 and elsewhere in the Contract Documents are cumulative and
not in limitation of any rights of the Owner granted in the Contract Documents; at law; or in
equity.
b. In no event shall the Owner or Design Professional have control over, charge of, or any
responsibility for construction means, methods, techniques, sequences, or procedures or for safety
precautions and programs in connection with the Work. Notwithstanding anything else herein,
and without limitation, any review(s), independent or otherwise, or approval(s) by the Owner or
Design Professional of the Design Documents, the Contract Documents, the Contractor’s
Construction Management Plan(s), the Contractor’s Construction Schedule, shop drawings,
submittals, meeting minutes or other Contractor’s services, deliverables or activities; nor the
exercising of any of the rights and authority granted the Owner or Design Professional in the
Contract Documents shall in any way reduce, diminish, or otherwise affect the Contractor's
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
responsibilities, duties and accountability to the Owner for, without limitation, the construction
means, methods, techniques, sequences, procedures or for safety precautions, and the provision of
the Work per the requirements of the Contract Documents.
c. The Owner reserves the right to have the Contractor and/or subcontractors remove person(s)
and/or personnel from any and all work on the Project for cause but without cost to the Owner.
Such requests from the Owner will be made in writing and may be done directly or indirectly
through the Design Professional/Engineer or on-site representative. “Cause” may include, but is
not limited to, any of the following: incompetence, poor workmanship, poor scheduling abilities,
poor coordination, disruptive to the project, the facility or others, poor management, cause delay
or delays, will not strictly adhere to facility procedures and project requirements either willfully
or unknowingly, insubordination, drug/alcohol use, possession of contraband, belligerent acts or
actions, etc. The Contractor shall provide replacement person(s) and/or personnel acceptable to
the Owner at no cost to the Owner.
Article 3. CONTRACTOR
Section 3.1 General
a.The Contractor is the person or entity identified as such in the Contract or Agreement and is
referred to throughout the Contract Documents as if singular in number. The Contractor shall be
lawfully licensed, if required in the jurisdiction where the Project is located, Denton County,
Texas. The Contractor shall designate in writing a representative who shall have express authority
to bind the Contractor with respect to all matters under this Contract. The term “Contractor”
means the Contractor or the Contractor’s authorized representative.
b. The Contractor shall perform the Work in accordance with the Contract Documents.
c. The Contractor shall not be relieved of its obligations to perform the Work in accordance with the
Contract Documents either by activities or duties of the Design Professional in the Design
Professional’s administration of the Contract, or by tests, inspections or approvals required or
performed by persons or entities other than the Contractor.
Section 3.2 Review of Contract Documents and Field Conditions by Contractor
a. Execution of the Contract by the Contractor is a representation that the Contractor has visited the
site, become generally familiar with local conditions under which the Work is to be performed,
and correlated personal observations with requirements of the Contract Documents. Prior to
execution of the Agreement, the Contractor and each Subcontractor have evaluated and satisfied
themselves as to the conditions and limitations under which the Work is to be performed,
including, without limitation, (i) the location, condition, layout, and nature of the Project site and
surrounding areas and generally prevailing climatic conditions; (ii) anticipated labor supply and
costs; (iii) availability and cost of materials, tools, and equipment; and (iv) other similar issues.
The Owner and Design Professional assume no responsibility or liability for the physical
condition or safety of the Project site, or any improvements located on the Project site. Except as
set forth in Section 10.3, the Contractor shall be solely responsible for providing a safe place for
the performance of the Work. The Owner and Design Professional shall not be required to make
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
any adjustment in either the Contract Sum or the Contract Time in connection with any failure by
the Contractor or any Subcontractor to have complied with the requirements of this Section 3.2.a.
b. Because the Contract Documents are complementary, the Contractor shall, before starting each
portion of the Work, carefully study and compare the various Contract Documents relative to that
portion of the Work, as well as the information furnished by the Owner pursuant to Section 2.3.d,
shall take field measurements of and verify any existing conditions related to that portion of the
Work, and shall observe and verify the impact of any conditions at the site affecting it. These
obligations are for the purpose of facilitating coordination and construction by the Contractor and
are not for the purpose of discovering errors, omissions, or inconsistencies in the Contract
Documents; however, the Contractor shall promptly report to the Design Professional any errors,
inconsistencies or omissions discovered by or made known to the Contractor as a request for
information in such form as the Design Professional may require. If the Contractor performs any
construction activity knowing it involves a recognized error, inconsistency or omission in the
Contract Documents without such notice to the Design Professional, the Contractor shall assume
appropriate responsibility for such performance and shall bear an appropriate amount of the
attributable costs for correction per Section 12.2. It is recognized that the Contractor’s review is
made in the Contractor’s capacity as a contractor and not as a licensed design professional, unless
otherwise specifically provided in the Contract Documents.
c. The Contractor is not required to ascertain that the Contract Documents are in accordance with
applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public
authorities, but the Contractor shall promptly report to the Design Professional any
nonconformity discovered by or made known to the Contractor as a request for information in
such form as the Design Professional may require.
d. If the Contractor believes that additional cost or time is involved because of clarifications or
instructions the Design Professional issues in response to the Contractor’s notices or requests for
information pursuant to Sections 3.2.b or 3.2.c, the Contractor shall submit Claims as provided in
Article 15. If the Contractor fails to perform the obligations of Sections 3.2.b or 3.2.c, the
Contractor shall pay such costs and damages to the Owner, subject to Section 15.1.g, as would
have been avoided if the Contractor had performed such obligations. If the Contractor performs
those obligations, the Contractor shall not be liable to the Owner or Design Professional for
damages resulting from errors, inconsistencies or omissions in the Contract Documents, for
differences between field measurements or conditions and the Contract Documents, or for
nonconformities of the Contract Documents to applicable laws, statutes, ordinances, codes, rules
and regulations, and lawful orders of public authorities unless such error, inconsistency or
omission could be ascertained from a careful study of the Contract Documents in its capacity as a
contractor and not as a design professional.
Section 3.3 Supervision and Construction Procedures
a. The Contractor shall supervise and direct the Work, using the Contractor’s best skill and
attention. The Contractor shall be solely responsible for, and have control over, construction
means, methods, techniques, sequences, and procedures, and for coordinating all portions of the
Work in accordance with the Contract Documents.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
b. The Contractor shall be responsible to the Owner for acts and omissions of the Contractor’s
employees, Subcontractors and their agents and employees, and other persons or entities
performing portions of the Work for, or on behalf of, the Contractor or any of its Subcontractors.
c. The Contractor shall be responsible for inspection of portions of Work already performed to
determine that such portions are in proper condition to receive subsequent Work.
d. The Contractor shall carefully check its own work and that of Subcontractors as the Work is
being performed.
e. During the finishing stages of the project, the Contractor shall make frequent inspections of the
Work, with the applicable Subcontractor(s) involved, if any, with seven (7) days advance notice
to the Design Professional, and the Contractor shall identify incorrect and faulty Work.
f. The Contractor shall ensure that incorrect or faulty Work is corrected immediately.
g. The Contractor shall not be relieved of obligations to perform the Work in accordance with the
Contract Documents either by activities or duties of the Design Professional in their
administration of the Contract, or by tests, inspections or approvals required or performed by
persons other than the Contractor.
Section 3.4 Labor and Materials
a. Unless otherwise provided in the Contract Documents, the Contractor shall provide and pay for
labor, materials, equipment, tools, construction equipment and machinery, water, heat, utilities,
transportation, and other facilities and services necessary for proper execution and completion of
the Work, whether temporary or permanent and whether or not incorporated or to be incorporated
in the Work.
b. The Contractor is encouraged to consider products and systems that improve the project and
retain the character of the products specified, but do not alter the intent of the project. However,
except in the case of minor changes in the Work authorized by the Design Professional in
accordance with Sections 3.12.h or 7.4, the Contractor may make substitutions only by a formal
request for substitution of products in place of those specified with the consent of the Owner,
after evaluation by the Design Professional in accordance with the conditions set forth below and
elsewhere in the Contract Documents, and a Change Order or Construction Change Directive.
The Contractor must submit to the Design Professional and the Owner, for each proposed
substitution:
.1 A full explanation of the proposed substitution and submittal of all
supporting data, including technical information, catalog “cut sheets”, warranties,
test results, installation instructions, operating procedures, and other like
information necessary for a complete evaluation of the substitution;
.2 A written explanation of the reasons the substitution is advantageous and
necessary, including the benefits to the Owner and the Work in the event the
substitution is acceptable;
.3 The adjustment, if any, in the Contract Sum, in the event the substitution
is acceptable;
.4 The adjustment, if any, in the time of completion of the Contract and the
Contractor’s Construction Schedule in the event the substitution is acceptable;
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.5 An affidavit stating that (1) the proposed substitution conforms to and
meets all the requirements of the pertinent Specifications and the requirements
shown on the Drawings, and (2) the Contractor accepts the warranty and
correction obligations in connection with the proposed substitution as if
originally specified by the Design Professional;
.6 Proposals for substitutions shall be submitted electronically to the Design
Professional and the Owner’s other consultants, if any, in sufficient time to allow
no less than ten (10) business days for their respective reviews;
.7 No substitutions will be considered or allowed without the Contractor's
submittal of complete substantiating data and information as stated herein; and
.8 Substitutions and alternates may be rejected without explanation and will
be considered only under one or more of the following conditions: (1) the
proposal is required for compliance with interpretation of code requirements or
insurance regulations then existing; (2) specified products are unavailable
through no fault of the Contractor; (3) subsequent information discloses the
inability of specified products to perform properly or to fit in the designated
space; (4) the manufacturer/fabricator refuses to certify or guarantee the
performance of the specified product as required; and (5) when, in the judgment
of the Owner or the Design Professional, a substitution would be substantially in
the Owner's best interests, in terms of cost, time, or other considerations; and
.9 Whether or not any proposed substitution is accepted by the Owner, the
Owner’s other consultants, if any (if any), or the Design Professional, the
Contractor shall reimburse the Owner for any fees charged by the Design
Professional, and the Owner’s other consultants for evaluating each proposed
substitute.
c. The Contractor shall enforce strict discipline and good order among the Contractor’s employees
and other persons carrying out the Work. The Contractor shall not permit employment of unfit
persons or persons not properly skilled in tasks assigned to them. Smoking and chewing of
tobacco products is prohibited in enclosed new construction. No glass bottles shall be brought on
the construction site or Owner’s property by any construction personnel.
d. All work under this Agreement shall be performed in a skillful and workmanlike manner in
accordance with the highest industry standards.
e. The Contractor shall only employ or use labor in connection with the Work capable of working
harmoniously with all trades, crafts, and any other individuals associated with the Project. The
Contractor shall also use best efforts to minimize the likelihood of any strike, work stoppage, or
other labor disturbance.
.1 If the Work is to be performed by trade unions, the Contractor shall make
all necessary arrangements to reconcile, without delay, damage, or cost to the
Owner and without recourse to the Design Professional or the Owner, any
conflict between the Contract Documents and any agreements or regulations of
any kind at any time in force among members or councils that regulate or
distinguish the activities that shall not be included in the work of any particular
trade; and
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.2 In case the progress of the Work is affected by any undue delay in
furnishing or installing any items or materials or equipment required under the
Contract Documents because of such conflict involving any such labor agreement
or regulation, the Owner may require that other material or equipment of equal
kind and quality be provided pursuant to a Change Order or Construction Change
Directive.
Section 3.5 Warranty
a. The Contractor warrants to the Owner and Design Professional that materials and equipment
furnished under the Contract will be of good quality and new unless the Contract Documents
require or permit otherwise. The Contractor further warrants that the Work will conform with the
requirements of the Contract Documents and will be free from defects, except for those inherent
in the quality of the Work the Contract Documents require or permit. Work, materials, or
equipment not conforming to these requirements may be considered defective. The Contractor’s
warranty excludes remedy for damage or defect caused by abuse, alterations to the Work not
executed by the Contractor, improper or insufficient maintenance, improper operation, or normal
wear and tear and normal usage. If required by the Design Professional, the Contractor shall
furnish satisfactory evidence as to the kind and quality of materials and equipment. THE
CONTRACTOR SHALL DEFEND AND HOLD THE OWNER HARMLESS AGAINST
ANY CLAIM, DEMAND, LOSS, OR DAMAGE BY ANY BREACH OF THIS
WARRANTY, AND CONTRACTOR ACKNOWLEDGES IT SHALL NOT LIMIT SUCH
WARRANTY BY THE PROVISIONS OF SECTION 12.2.
b. All material, equipment, or other special warranties required by the Contract Documents shall be
issued in the name of the Owner and shall commence in accordance with Section 9.8.d.
c. When written warranties are specified, the document shall include the following information:
Name and address of Project and Owner;
Article, materials, or systems covered;
Name and address of Installer;
Name and address of Contractor; and
Signature of individual authorized to sign contracts for the company issuing the warranty.
d. The following minimum warranty terms shall be incorporated:
.1 Duration shall be one year or as otherwise specified, dated from the Date
of Substantial Completion;
.2 The article, material or system is free from defective materials and
workmanship;
.3 Costs of repair or replacement shall not accrue to the Owner, including,
without limitation, repair or replacement of other work disturbed by, or because
of, repair or replacement; and
.4 The warranty period of two years, or as otherwise specified, shall
recommence upon the identification and completion by Contractor and
acceptance by Owner of any warranty claim during the initial two-year (2)
warranty period.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
e. Warranties which are provided by a manufacturer for its product shall be received by the
Contractor, filled out and filed with the manufacturer or other appropriate entity in coordination
with the Owner. Certificates or registration stubs shall be included with the record documents
submitted for the Owner upon completion of the Work. The Owner shall administrate
manufacturer’s warranties/guarantees after expiration of the Contractor’s warranty.
f. Temporary or trial usage by the Owner of any mechanical device, machinery, apparatus,
equipment, or any work or material supplied under the Contract Documents before final
completion and written acceptance by the Design Professional and Owner shall not be construed
as evidence of the Design Professional’s or the Owner’s acceptance of same, or the
commencement of any warranty periods.
g. The Owner has the privilege of such temporary or trial usage, for such reasonable time as the
Owner, or the Design Professional deem proper. The Contractor shall make no claims for damage
or injury to, or breaking of, any parts of such work which may be caused by weakness or
insufficiency of structural parts, or by defective materials or workmanship.
h. The Contractor may, without cost to the Owner, make such trial usage. However, trials shall only
be conducted with the Design Professional's prior approval and under its observation as may be
required by either of them. Equipment and/or materials shall be replaced or returned to “as new”
condition prior to acceptance by the Owner.
i. The Contractor agrees to assign to the Owner at the time of final completion of the Work any and
all manufacturer’s warranties relating to materials and labor used in the Work and further agrees
to perform the Work in such manner so as to preserve any and all such manufacturer’s warranties.
j. If necessary as a matter of law, the Contractor may retain the right to enforce directly any such
manufacturers’ warranties during the one (1) year period following the date of Substantial
Completion described in Section 12.2.b.
Section 3.6 Taxes
The Contractor shall, to the extent not exempted under Section 13.11.i herein, pay sales,
consumer, use and similar taxes for the Work provided by the Contractor that are legally enacted when
bids are received or negotiations concluded, whether or not yet effective or merely scheduled to go into
effect. In no event shall the Owner pay the Contractor for taxes that were not properly due or for which
the Owner is exempt from paying under Texas law.
Section 3.7 Permits, Fees, Notices and Compliance with Laws
a. Unless otherwise provided in the Contract Documents, the Owner shall secure and pay for the
building permit. The Owner shall also pay for any applicable gas, water, sewer and electrical
service application fees; assessments against the property, including property tax, developmental
excise and similar taxes; sewer, water, and related utility tap fees; and sewer plant improvement
fees, unless exempted under Texas law. The Contractor shall secure and pay for all other permits,
fees, licenses, and inspections by government agencies necessary for proper execution and
completion of the Work that are customarily secured after execution of the Contract and legally
required at the time bids are received or negotiations concluded.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
b. The Contractor shall comply with and give notices required by applicable laws, statutes,
ordinances, codes, rules and regulations, and lawful orders of public authorities applicable to
performance of the Work.
c. If the Contractor performs Work knowing it to be contrary to applicable laws, statutes,
ordinances, codes, rules and regulations, or lawful orders of public authorities, regardless of
whether such work is in accordance with Contract Documents, and without notice to the Design
Professional that the Contract Documents are at variance with applicable laws, ordinances, rules,
or regulations, the Contractor shall assume appropriate responsibility for such Work and shall
bear the costs attributable to correction. Codes and ordinances shall take full and complete
precedence over anything contained in the Drawings, Specifications, or other Contract
Documents, except where the Contract Documents call for Work or materials of higher standards
than those required by codes or ordinances, in which case, the Contract Documents shall govern.
Nothing contained in the Contract Documents shall be construed as authority for the Contractor to
violate any applicable codes or ordinances in effect at the site.
d. Concealed or Unknown Conditions
If the Contractor encounters conditions at the site that are (1) subsurface or otherwise concealed
physical conditions that differ materially from those indicated in the Contract Documents or (2)
unknown physical conditions of an unusual nature that differ materially from those ordinarily
found to exist and generally recognized as inherent in construction activities of the character
provided for in the Contract Documents, the Contractor shall promptly provide notice to the
Owner and the Design Professional before conditions are disturbed and in no event later than
seven (7) days after first observance of the conditions. The Design Professional will promptly
investigate such conditions and, if, in the Design Professional’s opinion, they differ materially
and cause an increase or decrease in the Contractor’s cost of, or time required for, performance of
any part of the Work, will recommend that an equitable adjustment be made in the Contract Sum
or Contract Time, or both. If, in the Design Professional’s opinion, the conditions at the site are
not materially different from those indicated in the Contract Documents and that no change in the
terms of the Contract is justified, the Design Professional shall promptly notify the Owner and
Contractor, stating the reasons. If either party disputes the Design Professional’s
recommendation, that party may submit a Claim as provided in Article 15.
i. In no event shall any adjustment in the Contract Sum or Contract Time be made for
conditions which should have been known to the Contractor or would have been noticed
by a Contractor of similar size and experience pursuant to its on-site inspection; by way
of or conditions referenced in any other inspections or tests concerning the site which
have been made available to the Contractor or have been performed by the Contractor or
its Subcontractors; are part of the Contract Documents; or are part of the materials
provided by the Contractor to be used in constructing the improvements.
e. If, in the course of the Work, the Contractor encounters human remains or recognizes the
existence of burial markers, archaeological sites or wetlands not indicated in the Contract
Documents, the Contractor shall immediately suspend any operations that would affect them and
shall notify the Owner and Design Professional. Upon receipt of such notice, the Owner shall
promptly take any action necessary to obtain governmental authorization required to resume the
operations. The Contractor shall continue to suspend such operations until otherwise instructed by
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
the Owner but shall continue with all other operations that do not affect those remains or features.
Requests for adjustments in the Contract Sum and Contract Time arising from the existence of
such remains or features may be made as provided in Article 15.
f. The Contractor shall comply with all applicable laws, statutes, rules, codes, orders, regulations,
and ordinances, including, but not limited to, all immigration, environmental and safety laws,
statutes, rules, codes, orders and regulations.
.1 The Contractor shall also maintain at all times during the term of the this
Agreement (and for the time otherwise required by law) all records required by
the United States Citizenship and Immigration Services (“USCIS”), including,
without limitation, the completion and maintenance of the Form I-9 for each of
Contractor’s employees and shall respond at all times during the term of this
Agreement in a timely fashion to any inspection request related to such I-9 forms
by the Contractor, Owner or governmental agency or authority;
.2 Furthermore, during the term of this Agreement, and for the time
otherwise required by law, Contractor shall cause its officers, directors,
managers, agents, and employees to cooperate fully in all respects with any audit,
inquiry, inspection, or investigation that may be conducted by the USCIS of the
Contractor or any of its employees or subcontractors;
.3 The Contractor shall immediately, and in any event within two (2) hours
of Contractor’s first notice of an event described in this Section 3.7.f notify the
Owner in writing and by in-person voice communications (not voicemail) of any
unscheduled inspections, raids, investigations, inquiries, visits, or audits
conducted by the USCIS, OSHA, or any other governmental agency or authority
related to environmental, immigration, or employee safety issues of the
Contractor, its agents, employees, its Design Professional, Subcontractors, or
Sub-subcontractors;
.4 The Contractor shall, on a monthly basis during the term of this
Agreement, conduct an audit of the I-9 forms for its employees and shall
promptly correct any defects or deficiencies that are identified as a result of such
audit;
.5 The Owner may, at its sole discretion, terminate this Agreement
immediately if, at any time during the term of this Agreement, the Contractor
violates or is in breach of any provision of this Section 3.7.f or the USCIS
determines that Contractor has not complied with any of the immigration laws,
statutes, rules, codes, or regulations of the United States or any applicable state
laws or regulations, or any applicable local ordinances, including, without
limitation, the Immigration Reform and Control Act of 1986, as amended, and
the Illegal Immigration Reform and Immigration Responsibility Act of 1996, as
amended, and any successor statutes thereto;
.6 If an employee of the Contractor or if the Contractor is later determined
to not have valid I-9 information then that employee shall be removed and barred
from the Project site at the Contractor’s expense; and
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.7 The Contractor shall require the Subcontractors, Sub-subcontractors and
material suppliers to make the representations and warranties set forth in this
Section 3.7.f and to be bound by the same requirements set forth herein.
Section 3.8 Allowances
a. The Contractor shall include in the Contract Sum all allowances stated in the Contract
Documents. Items covered by allowances shall be supplied for such amounts and by such persons
or entities as the Owner may direct, but the Contractor shall not be required to employ persons or
entities to whom the Contractor has reasonable objection.
b. Unless otherwise provided in the Contract Documents,
.1 allowances shall cover the cost to the Contractor of materials and
equipment delivered at the site and all required taxes, less applicable trade
discounts;
.2 Contractor’s costs for unloading and handling at the site, labor,
installation costs, overhead, profit, and other expenses contemplated for stated
allowance amounts shall be included in the Contract Sum but not in the
allowances; and
.3 whenever costs are more than or less than allowances, the Contract Sum
shall be adjusted accordingly by Change Order. The amount of the Change Order
shall reflect (1) the difference between actual costs and the allowances under
Section 3.8.b.1 and (2) changes in Contractor’s costs under Section 3.8.b.2.
c. Materials and equipment under an allowance shall be selected by the Owner with reasonable
promptness.
Section 3.9 Superintendent
a. The Contractor shall employ a competent superintendent and necessary assistants who shall be in
attendance at the Project site during performance of the Work including, but not limited to,
weekends, evenings and nights, or as otherwise reasonably and mutually agreed in writing with
the Owner, until all punch list items have been completed to the satisfaction of the Design
Professional. No subcontractor shall perform work on the site without the presence of the
Superintendent or Assistant Superintendent. The superintendent shall represent the Contractor,
and communications given to the superintendent shall be as binding as if given to the Contractor.
b. The Contractor, as soon as practicable after award of the Contract, shall notify the Owner and
Design Professional of the name and qualifications of a proposed superintendent. Within 14 days
of receipt of the information, the Owner or the Design Professional may notify the Contractor,
stating whether the Owner or the Design Professional (1) has reasonable objection to the
proposed superintendent or (2) requires additional time for review. Failure of the Design
Professional to provide notice within the 14-day period shall constitute notice of no reasonable
objection.
c. All of the Contractor’s proposed on-site personnel must be approved by the Design Professional
and Owner. The Contractor shall not employ a proposed superintendent to whom the Owner or
Design Professional has made reasonable and timely objection. The Contractor shall not change
the superintendent without the Owner’s consent, which shall not unreasonably be withheld or
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
delayed. Substitution or other significant personnel changes which may affect the Contractor’s
on-site personnel must be preceded by written notification of the Design Professional and Owner
no less than seven (7) business days before the anticipated event. Such proposed changes must be
approved by the Design Professional and Owner. The Contractor shall designate a second person
in charge in writing in the event the Superintendent is temporarily absent due to illness, vacation,
or any other cause(s).
Section 3.10 Contractor’s Construction and Submittal Schedules
i. Where the Contract is based on a Stipulated Sum, the Contractor, immediately after being
awarded the Work, and before execution of the Agreement, shall meet at a
Preconstruction Conference with the Owner for the purpose of reviewing the Contractor’s
proposed Construction Management Plan; assisting the Owner with further developing
the Master Project Schedule; and integrating the Work of the Contractor into that of the
Owner and all Separate Contractors, if any.
ii. The Contractor’s Project Schedule must include all the following:
.1 Use precedence format, critical path method scheduling without the use
of artificial activity constraints or “negative float”;
.2 Use software, techniques and methods satisfactory to the Owner;
.3 Provide an electronic and graphic representation of all activities and
events that will occur during performance of the Work;
.4 Identify each subproject, to include, without limitation preconstruction,
construction, commissioning, turnover of the Work, and Owner’s occupancy;
.5 Set forth dates that are critical in ensuring the timely and orderly
completion of the Work in accordance with the requirements of the Contract
Documents (hereinafter referred to as “Contractual Milestone Dates”);
.6 Upon review by the Design Professional and written review and
acceptance by the Owner of the Contractual Milestone Dates, the Contractor’s
Project Schedule shall be deemed part of the Contract Documents and provided
to the Owner as a submittal;
.7 If not accepted, the Contractor’s Project Schedule shall be promptly
revised by the Contractor in accordance with the recommendations of the Owner
and resubmitted for acceptance;
.8 Submission of an updated Contractor’s Project Schedule with each
Application for Payment shall be a mandatory condition precedent to the
payment by the Owner to the Contractor pursuant to an Application for Payment,
and the Owner shall not be obligated to make payment if the Contractor fails to
include an updated Contractor’s Project Schedule reflecting the then-current
conditions on the Project and the anticipated progress of Work based on those
conditions; and
.9 All requests for change orders, modifications or additional compensation
from the Contractor affecting the Contract Time or Contract Sum shall include a
detailed schedule with both data and graphics showing the specific effect of the
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
changed, modified or differing condition(s) on the critical path of the
Contractor’s Project Schedule.
iii. The Contractor, prior to preparing the Construction Management Plan and attending the
Preconstruction Conference, will have reviewed the sequences, durations, sequencing and
dependencies of activities, material deliveries, and sequenced man-hour staffing to
complete the Work. Work activities which have an installed value of twenty thousand
dollars ($20,000) or more will be broken down into major products or operations except
where mutually agreed otherwise by Contractor and Owner, and these values cost-loaded
into the Contractor’s Project Schedule as deemed necessary by the Owner. Upon request
by the Owner, the Contractor shall support values given for each work activity with data
that will substantiate its correctness. The Owner may require the Contractor to show
separate work activities and Contractual Milestones for, as examples only and without
limitation: Substructure Completion; Superstructure Completion; Building Exterior Skin
Completion; Interior Finishes Completion; Owner’s Beneficial Occupancy, and other
similar dates the Owner, at its sole discretion deems important to the Project.
iv. In the event the Contractor does not timely provide the Contractor’s Construction
Management Plan with an acceptable Contractor’s Project Schedule containing such
elements, information, and processes in a form and with a level of detail acceptable to the
Design Professional and the Owner, the Owner may, at the Owner’s discretion,
unilaterally generate the target Contractor’s Project Schedule at the Contractor's expense,
and impose such schedule, sequences, logic, and/or durations on the Contractor as it
deems necessary to complete the Work, or the Owner may declare the Contractor in
breach of contract. Whether or not the Owner decides to implement this option, all other
contractual provisions relating to breach of contract will continue to be in full force and
apply without modification. The Owner may deduct from the Contractor’s Application(s)
for Payment the amount paid by the Owner for generating the Contractor’s Project
Schedule.
v. Upon completion of the Master Project Schedule, and acceptance by the Owner and all
Separate Contractors, the Master Project Schedule shall supersede previously submitted
schedules. Each updated Master Project Schedule shall supersede previous updates.
b. The Contractor shall, at the Preconstruction Conference, and as a sub-system of its Contractor’s
Project Schedule, prepare an easily isolated, sorted and separately viewed submittal schedule, and
thereafter update it as necessary to maintain a current submittal schedule, and shall submit such
schedule(s) for the Design Professional’s approval. The Design Professional’s approval shall not
be unreasonably delayed or withheld. The submittal schedule shall (1) be coordinated with the
Contractor’s Construction Schedule, and (2) allow the Design Professional reasonable time to
review submittals. If the Contractor fails to submit an approvable submittal schedule thirty (30)
days prior to the date established for commencement of the Work, the Contractor shall not
mobilize on site, or be entitled to any increase in Contract Sum or extension of Contract Time
based on the delay of the Work or time required for review of submittals during the prosecution
of the Work.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
c. The Contractor shall perform the Work in general accordance with the most recent Contractor’s
Project Schedules submitted to the Owner and Design Professional and incorporated into the
approved Master Project Schedule.
d. The Owner together with the Contractor, will monitor the Master Project Schedule, and
incorporate the Contractor’s updates to its portions of this overall schedule. As all Separate
Contractors are also obligated to follow the Master Project Schedule and their respective
schedules therein, they will be required to actively cooperate and participate in the preparation
and updating of their portion of this schedule, as well as updating the overall Master Project
Schedule by the Owner. The Contractor will be kept updated on all significant Master Project
Schedule changes materially affecting the Contractor’s Project Schedule.
e. The Contractor will produce a Short Interval Schedule containing activities for not less than one
(1) previous week and the next three (3) weeks, and which focuses on the major weekly work
activities of each subsystem. At each weekly meeting this Short Interval Schedule will be
reviewed by the Contractor with all affected Subcontractors and the Owner.
f. In the event of substantial delay, if excusable under the Contract, for which extension of the
Contract Time has or will be granted, the Owner will review and may require revision by the
appropriate contractor(s) of affected component of the Master Project Schedule as required by the
specific applicable situation(s), and with the cooperation of the Separate Contractors on the
Project.
g. The Contractor shall, at mutually agreed intervals, submit to the Owner and Design Professional a
progress report stating, without limitation, labor forces mobilized and working on site; areas
worked in or on; percent complete of current work activities; any potential schedule or
coordination problems; material deliveries received; site visitors; and other information as
required by the Owner.
h. The Contractor shall monitor the progress of the Work for conformance with the requirements of
the Contractor’s Project Schedule and shall promptly advise the Owner of any delays or potential
delays. The accepted Contractor’s Project Schedule shall be updated to reflect actual conditions
as frequently as mutually agreed by the Contractor and Owner; but in no event less frequently
than with each Application for Payment; and at other times as may be reasonably requested by the
Owner or Design Professional. In the event any progress report or schedule update indicates any
actual or potential delays, the Contractor shall, using both the most currently approved
Contractor’s Project Schedule as a baseline for comparison, and a written narrative, propose an
affirmative plan to correct the delay (hereinafter referred to as the “Proposed Recovery
Schedule”) which must include the following:
.1 The Proposed Recovery Schedule will show the results of working
additional shift or days, adding additional labor, and any of the other actions
specified in Section 8.4, if necessary, all as described in the accompanying
narrative;
.2 The Proposed Recovery Schedule will be reviewed by the Owner, and
the Contractor will promptly and diligently make all adjustments to the Proposed
Recovery Schedule reasonably requested as a result of such review.
.3 The Proposed Recovery Schedule shall become the most current,
approved Contractor’s Project Schedule upon its approval by the Owner,
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
issuance of a Change Order for the purpose by the Design Professional; and
signing of such Change Order by the Contractor, Design Professional, and
Owner, in that order; and
.4 In no event shall any progress report, schedule update or Proposed
Recovery Schedule constitute an adjustment in the Contract Time, any
Contractual Milestone Date, or the Contract Sum unless any such adjustment is
agreed to by the Owner and authorized pursuant to Change Order.
i. In the event either the Owner or Design Professional determine that the performance of the Work,
as of a Contractual Milestone Date, has not progressed or reached the level of completion
required by the Contract Documents, the Owner shall have the right to order the Contractor to
take corrective measures necessary to expedite the progress of construction, including, without
limitation those further specified in Section 8.4.
j. The Owner may exercise the rights furnished the Owner under or pursuant to this Section 3.10
and Section 8.4 as frequently as the Owner deems necessary to ensure that the Contractor’s
performance of the Work will comply with any Contractual Milestone Date or completion date
set forth in the Contract Documents.
k. The Owner shall have the right to direct a postponement or rescheduling of any date or time for
the performance of any part of the Work that may interfere with the operation of any part of the
Owner’s organization or any stakeholders or invitees thereof. The Contractor shall, upon the
Owner’s or Design Professional’s request, reschedule such portion of the Work during hours
when the interference to the Owner’s organization, or any stakeholders or invitees thereof, will be
minimized or eliminated. Any postponement, rescheduling, or performance of the Work under
this Section 3.10.k may be grounds for an extension of the Contract Time, if permitted under
Section 8.3.a; and an equitable adjustment in the Contract Sum if the performance of the Work
was properly scheduled by the Contractor in compliance with the requirements of the Contract
Documents; and to the extent such rescheduling or postponement is required for the convenience
of the Owner.
l. Documents and Samples at the Site
The Contractor shall make available, to the Owner, Design Professional or their designees, at the
Project site, the Contract Documents, including Change Orders, Construction Change Directives,
and other Modifications, in good order and marked currently to indicate field changes and
selections made during construction, and the approved Shop Drawings, Product Data, Samples,
and similar required submittals. These shall be in electronic form or paper copy and delivered to
the Design Professional for submittal to the Owner upon completion of the Work as a record of
the Work as constructed. The Contractor shall make available to the Owner or Design
Professional for inspection and copying the record copy of the drawings, specifications, addenda,
Change Orders and other Modifications, including all such documents maintained by the
Contractor in electronic format, upon reasonable request of the Owner or Design Professional
and, in any event, within twenty-four (24) hours of receipt by Contractor of a request from Owner
or Design Professional for such review and/or copying. The Owner or Design Professional may
request the record copy of the As-Built Documents, specifications, addenda, Change Orders and
other modifications of the Work to be updated before Substantial Completion to reflect the most
current condition of the Project, as additional Cost of the Work paid as a Change Order at the
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Owner’s expense. The Owner or Design Professional may require the Contractor to furnish the
As-Built Documents in electronic format and may make copies of them prior to completion of the
Work at the Owner's expense.
i. The Contractor shall provide final electronic files and one “hard” copy of the Drawings
and Specifications to the Owner updated to reflect the final condition of the Project with the
final Application for Payment as a condition precedent to final payment.
Section 3.12 Shop Drawings, Product Data and Samples
a. Shop Drawings are drawings, diagrams, schedules, and other data specially prepared for the Work
by the Contractor or a Subcontractor, Sub-subcontractor, manufacturer, supplier, or distributor to
illustrate some portion of the Work.
b. Product Data are illustrations, standard schedules, performance charts, instructions, brochures,
diagrams, and other information furnished by the Contractor to illustrate materials or equipment
for some portion of the Work.
c. Samples are physical examples that illustrate materials, equipment, or workmanship, and
establish standards by which the Work will be judged.
d. Shop Drawings, Product Data, Samples, and similar submittals are not Contract Documents.
Their purpose is to demonstrate how the Contractor proposes to conform to the information given
and the design concept expressed in the Contract Documents for those portions of the Work for
which the Contract Documents require submittals. Review by the Design Professional is subject
to the limitations of Section 4.2.g. Informational submittals upon which the Design Professional
is not expected to take responsive action may be so identified in the Contract Documents.
Submittals that are not required by the Contract Documents may be returned by the Design
Professional without action.
e. The Contractor shall review for compliance with the Contract Documents, approve, and submit to
the Design Professional, Shop Drawings, Product Data, Samples, and similar submittals required
by the Contract Documents, after Contractor has verified the information contained within said
submittals is in accordance with representations required by Section 3.12.f and in accordance
with the submittal schedule approved by the Design Professional or, in the absence of an
approved submittal schedule, with reasonable promptness and in such sequence as to cause no
delay in the Work or in the activities of the Owner or of Separate Contractors.
f. By submitting Shop Drawings, Product Data, Samples, and similar submittals, the Contractor
represents to the Owner and Design Professional that the Contractor has (1) reviewed and
approved them, (2) determined and verified materials, field measurements and field construction
criteria related thereto, or will do so, and (3) checked and coordinated the information contained
within such submittals with the requirements of the Work and of the Contract Documents and (4)
verified the information contained within said submittals is in accordance with all applicable
Federal, state and local codes or ordinances in effect at the site.
g. The Contractor shall perform no portion of the Work for which the Contract Documents require
submittal and review of Shop Drawings, Product Data, Samples, or similar submittals, until the
respective submittal has been approved by the Design Professional. Should the Contractor,
Subcontractors, or Sub-subcontractors install, construct, erect or perform any portion of the Work
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
without approval of any requisite submittal, the Contractor shall bear the costs, responsibility, and
delay for removal, replacement, and/or correction of any and all items, material, and /or labor.
h. The Work shall be in accordance with approved submittals except that the Contractor shall not be
relieved of responsibility for deviations from the requirements of the Contract Documents by the
Design Professional’s approval of Shop Drawings, Product Data, Samples, or similar submittals,
unless the Contractor has specifically notified the Design Professional of such deviation at the
time of submittal and (1) the Design Professional has given written approval to the specific
deviation as a minor change in the Work, or (2) a Change Order or Construction Change
Directive has been issued authorizing the deviation. The Contractor shall not be relieved of
responsibility for errors or omissions in Shop Drawings, Product Data, Samples, or similar
submittals, by the Design Professional’s approval thereof.
i. The Contractor shall direct specific attention, in writing or on resubmitted Shop Drawings,
Product Data, Samples, or similar submittals, to revisions other than those requested by the
Design Professional on previous submittals. In the absence of such notice, the Design
Professional’s approval of a resubmission shall not apply to such revisions.
i. Copies of all approved Shop Drawings, Product Data, Samples and similar submittals
shall be preserved in an orderly manner and delivered by the Contractor to the Owner
upon Final Completion.
j. The Contractor shall not be required to provide professional services that constitute the practice
of architecture or engineering unless such services are specifically required by the Contract
Documents for a portion of the Work or unless the Contractor needs to provide such services in
order to carry out the Contractor’s responsibilities for construction means, methods, techniques,
sequences, and procedures. The Contractor shall not be required to provide professional services
in violation of applicable law.
i. If professional design services or certifications by a design professional related to
systems, materials, or equipment are specifically required of the Contractor, the Owner
and the Design Professional will specify all performance and design criteria that such
services must satisfy in the Contract Documents. The Contractor shall be entitled to rely
upon the adequacy and accuracy of the performance and design criteria provided in the
Contract Documents. The Contractor shall cause such services or certifications to be
provided by an appropriately licensed design professional, whose signature and seal shall
appear on all drawings, calculations, specifications, certifications, Shop Drawings, and
other submittals prepared by such professional who shall comply with reasonable
requirements of the Owner regarding qualifications and insurance. Shop Drawings, and
other submittals related to the Work, designed or certified by such professional, if
prepared by others, shall bear such professional’s written approval when submitted to the
Design Professional. The Owner and the Design Professional shall be entitled to rely
upon the adequacy and accuracy of the services, certifications, and approvals performed
or provided by such design professionals, provided the Owner and Design Professional
have specified to the Contractor the performance and design criteria that such services
must satisfy. Pursuant to this Section 3.12.j, the Design Professional will review and
approve or take other appropriate action on submittals only for the limited purpose of
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
checking for conformance with information given and the design concept expressed in
the Contract Documents.
ii. If the Contract Documents require the Contractor’s design professional to certify that the
Work has been performed in accordance with the design criteria, the Contractor shall
furnish such certifications to the Owner and the Design Professional at the time and in the
form specified by the Design Professional.
Section 3.13 Use of Site, Delivery and Storage
a. The Contractor shall confine operations at the site to areas permitted by applicable laws, statutes,
ordinances, codes, rules and regulations, lawful orders of public authorities, and the Contract
Documents and shall not unreasonably encumber the site with materials or equipment.
b. The Contractor shall coordinate the Contractor’s operations with, and secure the approval of, the
Owner before using any portion of the site.
c. The Contractor shall take reasonable precautions for the safety of, and shall provide all
reasonable protection to prevent damage, injury or loss to, all persons at the Project site; all
property at the Project site; and all persons or property adjacent thereto, which includes, but is not
limited to, the all the following duties and acknowledgments:
.1 The Contractor acknowledges the Project site comprises and/or may be
adjacent to existing structures and that these site areas may be occupied during
the performance of some portions of this Contract;
.2 The Work shall be performed, to the fullest extent reasonably possible, in
such a manner that public areas adjacent to the site of the Work shall be free from
all debris, building materials, and equipment likely to cause interference with
adjacent stakeholders or create hazardous conditions;
.3 The Contractor shall be responsible for the mitigation and/or abatement
of all noise, dust, fumes, traffic or other by-product of construction activity that,
in the opinion of the Owner or the Design Professional, have an adverse affect on
the quality of life or productivity for Project stakeholders, the Owner’s current
operations, or the Owner's employees. Such mitigation and/or abatement shall be
performed in manner and with a result completely and wholly acceptable to the
Owner and Design Professional;
.4 The Contractor shall control its personnel and the Subcontractors on site,
especially regarding the use of alcohol or profanity, dressing in an inappropriate
manner, parking in an inappropriate place, or other activities deemed to be
inappropriate, to the satisfaction of the Owner and Design Professional. Repeat
offenses will cause the Owner or Design Professional to require, through the
Contractor, the temporary or permanent removal of the offending individuals,
Subcontractor(s) or Sub-subcontractor(s) from the site;
.5 The Contractor shall, at a minimum, secure the site by erecting and
maintaining a 6'-0" chain link fence around the perimeter of the construction site.
This fence shall remain intact until such time the site becomes secure in the
opinion of the Contractor, as a result of construction progress (by way of
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
example, and without limitation, completion of site grading and backfill,
installation of doors and windows, etc.);
.6 The Contractor shall furnish and maintain sufficient sanitary facilities for
its own forces and those of any Subcontractor or Sub-subcontractor. The facilities
of any existing, nearby buildings will not be available for construction use; and
.7 The Contractor is advised that the project site area is subject to, among
other inclement weather, unpredictable and high winds. When all or a portion of
the Work is suspended for any reason, the Contractor shall securely fasten down
all coverings and stored materials on site and fully protect the Work, as
necessary, from injury or damage by any cause and to prevent possible damage
caused by flying materials and debris.
d. The Contractor shall ensure that the Work, at all times, is performed in a manner that affords
reasonable access, both vehicular and pedestrian, to the site of the Work and all adjacent areas,
which includes, but is not limited to, all of the following duties:
.1 The access to the site shall be maintained in compliance with all local,
state, and Federal code and life safety requirements for ingress by first
responders and other similar emergency requirements;
.2 The Contractor shall inform the Owner, Design Professional and any
officials referenced in Section 3.13.f in writing a minimum of thirty (30) calendar
days prior to any disruption of access, specifically and graphically showing the
nature of the disruption, as well as the hours it will be disrupted. Such disruption
will be subject to Owner’s and Design Professional’s approval, such approval not
to be unreasonably withheld;
.3 The Owner shall be responsible for snow removal to the limits of the
construction site only so far that the Contractor will have access to the entrance
to the construction area; and
.4 Snow removal within the limits of work and/or for the purpose of
performing and protecting work by individual contractors is the duty of the
Contractor.
e. During the performance of the Work, the Contractor, its Subcontractors, Sub-subcontractors,
suppliers and their employees agree they shall:
.1 Use such entrances to the construction site that may be designated by the
Owner;
.2 Perform the Work at such times of the day and days of the week as may be
designated by the Owner; and
.3 Accept that these entrances and times may be reviewed and changed from time
to time by the Owner.
f. The Contractor shall notify all public utility companies a minimum of two (2) business days prior
to the commencement of any work by it or its Subcontractors in the vicinity of the utilities. No
work shall commence until the utilities have been located and staked by the utility company or
written consent from the Owner to proceed has been given to the Contractor. If the utility service
must be interrupted, the Contractor shall, at Contractor’s sole cost and expense, notify the head of
the local administrative services (by way of example only, and without limitation, the city
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
manager, the mayor, the city or county clerk, etc. as applicable) and the utility users affected by
the interruption. Such notice shall consist of direct written communication, publication in a local
newspaper, and/or announcement on local radio or television stations, whichever is most
reasonably calculated to give the most effective notice to such utility users.
g. The Contractor shall exercise due diligence in seeing that all equipment, material, and supplies
are delivered in advance of the time they are needed on the job and shall properly store and
protect same at the Contractor’s expense.
h. Notwithstanding any other provision herein, the Contractor shall take all necessary measures to
store materials on site for which payment has been requested by the Contractor or been made by
the Owner so that they shall not deteriorate, be damaged or be stolen, which includes, but is not
limited to, all the following:
.1 Only materials and equipment that are to be used directly in the Work
shall be brought to and stored on the Project site by the Contractor;
.2 Protection of construction materials and equipment stored at the Project
site from fire, weather, burglary, pilferage, vandalism and mischief, damage, and
all other adversity; and the care and protection of materials and Work installed in
the building is solely the responsibility of the Contractor;
.3 The Contractor shall bear sole responsibility for the restoration of
damaged Work and replacement of damaged or stolen materials at no additional
cost to the Owner; and
.4 After equipment is no longer required for the Work, it shall be promptly
removed from the Project site.
i. The Contractor shall not deliver any materials to the site which are not to be installed by same
Contractor without fifteen (15) day’s advance notice in writing to the Owner of the location, date,
and time of such delivery to allow proper coordination. Such materials shall be received jointly
by a representative of the Contractor and a representative of the Owner, who shall agree, and the
Contractor shall document such agreement in writing:
.1 The materials delivered are undamaged, or if damaged, such damage is
documented by digital photo(s);
.2 They are in the quantities shown on the purchase order, invoice or bill of
lading accompanying the shipment or delivery or otherwise provided;
.3 The storage conditions are adequate for the purposes; and
.4 The Contractor has accepted responsibility for insurance and ongoing
protection per Section 10.2 for such material until it is released to a third party
authorized in writing by the Owner to receive it.
Section 3.14 Cutting and Patching
a. The Contractor shall be responsible for cutting, fitting, or patching required to complete the Work
or to make its parts fit together properly. All areas requiring cutting, fitting, or patching shall be
restored to the condition existing prior to the cutting, fitting, or patching, unless otherwise
required by the Contract Documents.
b. The Contractor shall not damage or endanger a portion of the Work or fully or partially
completed construction of the Owner or Separate Contractors by cutting, patching, or otherwise
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
altering such construction, or by excavation. The Contractor shall not cut or otherwise alter
construction by the Owner or a Separate Contractor except with written consent of the Owner and
of the Separate Contractor. Consent shall not be unreasonably withheld. The Contractor shall not
unreasonably withhold, from the Owner or a Separate Contractor, its consent to cutting or
otherwise altering the Work.
Section 3.15 Cleaning Up
a. The Contractor shall keep the premises and surrounding area free from accumulation of waste
materials and rubbish caused by operations under the Contract and shall be responsible for daily
clean-up of construction materials and dust control. At completion of the Work, the Contractor
shall remove waste materials, rubbish, the Contractor’s tools, construction equipment, machinery,
and surplus materials from and about the Project and shall clean all glass surfaces and leave the
Work "broom clean", or its equivalent, except as otherwise specified.
b. If the Contractor fails to clean up as provided in the Contract Documents, the Owner may do so
and the Owner shall be entitled to reimbursement from the Contractor.
Section 3.16 Access to Work
The Contractor shall provide the Owner and Design Professional and their representatives with
access to the Work in preparation and progress at all times wherever located, and shall provide proper and
safe facilities for such access.
Section 3.17 Royalties, Patents and Copyrights
The Contractor shall pay all royalties and license fees. The Contractor shall defend suits or claims
for infringement of copyrights and patent rights and shall defend and hold the Owner and Design
Professional harmless from loss on account thereof, but shall not be responsible for such defense or loss
when a particular design, process, or product of a particular manufacturer or manufacturers is required by
the Contract Documents, or where the copyright violations are contained in Drawings, Specifications, or
other documents prepared by the Owner or Design Professional. However, if an infringement of a
copyright or patent is discovered by, or made known to, the Contractor, the Contractor shall be
responsible for the loss unless the information is promptly furnished to the Design Professional.
Section 3.18 Indemnification
a. CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS INDEMNITEES FROM AND
AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS,
EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR
CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF
LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES
WHICH MAY ARISE BY REASON OF INJURY TO OR DEATH OF ANY PERSON OR
FOR LOSS OF, DAMAGE TO, OR LOSS OF USE OF ANY PROPERTY OCCASIONED
BY ERROR, OMISSION, OR NEGLIGENT ACT OF CONTRACTOR, ITS
SUBCONTRACTORS, ANY OFFICERS, AGENTS OR EMPLOYEES OF
CONTRACTOR OR ANY SUBCONTRACTORS, INVITEES, AND ANY OTHER THIRD
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
PARTIES OR PERSONS FOR WHOM OR WHICH CONTRACTOR IS LEGALLY
RESPONSIBLE, IN ANY WAY ARISING OUT OF, RELATING TO, RESULTING
FROM, OR IN CONNECTION WITH THE PERFORMANCE OF THIS CONTRACT,
AND CONTRACTOR WILL AT ITS OWN COST AND EXPENSE DEFEND AND
PROTECT OWNER FROM ANY AND ALL SUCH CLAIMS AND DEMANDS.
CONTRACTOR DOES HEREBY AGREE TO WAIVE ALL CLAIMS, RELEASE,
INDEMNIFY, DEFEND AND HOLD HARMLESS INDEMNITEES FROM AND
AGAINST ANY AND ALL CITATIONS, CLAIMS, COSTS, DAMAGES, DEMANDS,
EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES, SUITS OR
CAUSES OF ACTION OF EVERY KIND INCLUDING ALL EXPENSES OF
LITIGATION AND/OR SETTLEMENT, COURT COSTS AND ATTORNEY FEES FOR
INJURY, SICKNESS, DISEASE OR DEATH OF ANY EMPLOYEE, AGENT OR
REPRESENATIVE OF CONTRACTOR OR ANY OF ITS SUBCONTRACTORS,
REGARDLESS OF WHETHER THE CITATIONS, CLAIMS, COSTS, DAMAGES,
DEMANDS, EXPENSES, FINES, JUDGMENTS, LIABILITY, LOSSES, PENALTIES,
SUITS OR CAUSES OF ACTION ARISE IN WHOLE OR IN PART FROM THE
NEGLIGENCE OF INDEMNITEES. IT IS THE EXPRESS INTENTION OF THE
PARTIES HERETO THAT THE INDEMNITY PROVIDED FOR IN THIS PARAGRAPH
IS AN INDEMNITY BY CONTRACTOR FOR THE BENEFIT OF THE OWNER FROM
THE CONSEQUENCES OF OWNER’S NEGLIGENCE, WHETHER THAT
NEGLIGENCE IS A SOLE OR CONCURRING CAUSE OF THE INJURY, SICKNESS,
DISEASE OR DEATH OF CONTRACTOR’S EMPLOYEE OR EMPLOYEE OF ANY OF
ITS SUBCONTRACTORS.
IN ANY AND ALL CLAIMS AGAINST ANY PARTY INDEMNIFIED HEREUNDER BY
ANY EMPLOYEE OF THE CONTRACTOR, ANY SUB-CONTRACTOR, ANYONE
DIRECTLY OR INDIRECTLY EMPLOYED BY ANY OF THEM OR ANYONE FOR
WHOSE ACTS ANY OF THEM MAY BE LIABLE, THE INDEMNIFICATION
OBLIGATION HEREIN PROVIDED SHALL NOT BE LIMITED IN ANY WAY BY ANY
LIMITATION ON THE AMOUNT OR TYPE OF DAMAGES, COMPENSATION OR
BENEFITS PAYABLE BY OR FOR THE CONTRACTOR OR ANY SUB-
CONTRACTOR UNDER WORKMEN’S COMPENSATION OR OTHER EMPLOYEE
BENEFIT ACTS.
INDEMNIFIED ITEMS SHALL INCLUDE, BUT NOT BE LIMITED TO, ATTORNEYS’
FEES AND COSTS, COURT COSTS AND SETTLEMENT COSTS, INCURRED BY AN
INDEMNIFIED INDIVIDUAL OR ENTITY IN ATTEMPTING TO ENFORCE THIS
INDEMNITY.
THE CONTRACTOR IS NOT REQUIRED TO INDEMNIFY OR DEFEND THE DESIGN
PROFESSIONAL, ANY LICENSED ENGINEER, OR AN AGENT, SERVANT, OR
EMPLOYEE OF THE DESIGN PROFESSIONAL OR LICENSED ENGINEER FROM
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
LIABILITY THAT MAY ARISE FROM DEFECTS IN THE PLANS, DESIGNS OR
SPECIFICATIONS OR NEGLIGENCE ON THE PART OF THE DESIGN
PROFESSIONAL OR LICENSED ENGINEER IN THE RENDITION OR CONDUCT OF
PROFESSIONAL DUTIES ARISING FROM THE CONTRACT AND THE PLANS
DESIGNS OR SPECIFICATIONS THAT ARE PART OF THE CONSTRUCTION
CONTRACT AS SET FORTH IN CHAPTER 130 OF THE TEXAS CIVIL PRACTICE
AND REMEDIES CODE.
b. THE CONTRACTOR’S INDEMNITY OBLIGATIONS UNDER THIS SECTION 3.18
SHALL ALSO SPECIFICALLY INCLUDE, WITHOUT LIMITATION, ALL FINES,
PENALTIES, DAMAGES, LIABILITY, SAFETY VIOLATIONS, COSTS, EXPENSES
(INCLUDING, WITHOUT LIMITATION, REASONABLE ATTORNEYS’ FEES), AND
PUNITIVE DAMAGES, IF ANY, ARISING OUT OF, OR IN CONNECTION WITH
ANY:
.1 VIOLATION OF OR FAILURE COMPLY WITH ANY LAW,
STATUTE, ORDINANCE, RULE, REGULATION, CODE OR
REQUIREMENT OF A PUBLIC AUTHORITY THAT BEARS UPON
THE PERFORMANCE OF THE WORK BY THE CONTRACTOR, A
SUBCONTRACTOR OR ANY PERSON OR ENTITY FOR WHOM
EITHER IS RESPONSIBLE;
.2 MEANS, PROCEDURES, TECHNIQUES, SAFETY
PRECAUTIONS, OR SEQUENCES OF EXECUTION OR
PERFORMANCE OF THE WORK; AND
.3 FAILURE TO SECURE AND PAY FOR PERMITS, FEES,
APPROVALS, LICENSES, AND INSPECTION AS REQUIRED UNDER
THE CONTRACT DOCUMENTS, OR ANY VIOLATION OF ANY
PERMIT OR OTHER APPROVAL OF A PUBLIC AUTHORITY
APPLICABLE TO THE WORK, BY THE CONTRACTOR, A
SUBCONTRACTOR, OR ANY PERSON OR ENTITY FOR WHOM
EITHER IS RESPONSIBLE.
c. THE CONTRACTOR SHALL INDEMNIFY AND HOLD HARMLESS ALL OF THE
INDEMNITEES SET OUT IN SECTION 3.18.a FROM AND AGAINST ANY COSTS
AND EXPENSES (INCLUDING REASONABLE ATTORNEYS’ FEES) INCURRED BY
ANY OF THE INDEMNITEES IN ENFORCING ANY OF THE CONTRACTOR’S
DEFENSE, INDEMNITY, AND HOLD-HARMLESS OBLIGATIONS UNDER THIS
CONTRACT.
Article 4. DESIGN PROFESSIONAL
Section 4.1 General
a.The Design Professional is the person or entity retained by the Owner pursuant to Section 2.3.b
and identified as such in the Agreement.
b. Duties, responsibilities, and limitations of authority of the Design Professional as set forth in the
Contract Documents shall not be restricted, modified, or extended without written consent of the
Owner, Contractor, and Design Professional. Consent shall not be unreasonably withheld.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Section 4.2 Administration of the Contract
a.The Design Professional will provide administration of the Contract as described in the Contract
Documents and will be an Owner’s representative during construction until the date the Design
Professional issues the final Certificate for Payment. The Design Professional will have authority
to act on behalf of the Owner only to the extent provided in the Contract Documents.
b. The Design Professional will visit the site at intervals appropriate to the stage of construction, or
as otherwise agreed with the Owner, to become generally familiar with the progress and quality
of the portion of the Work completed, and to determine in general if the Work observed is being
performed in a manner indicating that the Work, as the Work progresses and when fully
completed, will be in accordance with the Contract Documents. However, the Design
Professional will not be required to make exhaustive or continuous on-site inspections to check
the quality or quantity of the Work. The Design Professional will not have control over, charge
of, or responsibility for the construction means, methods, techniques, sequences or procedures, or
for the safety precautions and programs in connection with the Work, since these are solely the
Contractor’s rights and responsibilities under the Contract Documents, except as provided in
Section 3.3.a.
c. On the basis of the site visits, the Design Professional will keep the Owner reasonably informed
about the progress and quality of the portion of the Work completed, and promptly report to the
Owner (1) known deviations from the Contract Documents, (2) known deviations from the most
recent construction schedule submitted by the Contractor, and (3) defects and deficiencies
observed in the Work. The Design Professional will not be responsible for the Contractor’s
failure to perform the Work in accordance with the requirements of the Contract Documents. The
Design Professional will not have control over or charge of and will not be responsible for acts or
omissions of, the Contractor, Subcontractors, or their agents or employees, or any other persons
or entities performing portions of the Work.
i. NEITHER THE OWNER NOR THE DESIGN PROFESSIONAL NOR THE
OWNER’S OTHER CONSULTANTS SHALL BE RESPONSIBLE OR LIABLE
FOR THE SAFETY PROGRAM(S) DEVELOPED BY THE CONTRACTOR OR
ITS SUBCONTRACTORS FOR THE SAFETY OF PERSONS AND PROPERTY,
OR FOR COMPLIANCE WITH STATUTES, RULES, REGULATIONS, AND
ORDERS APPLICABLE TO CONDUCT THE WORK. SHOULD ANY
CONTRACTOR OR THEIR SUBCONTRACTOR(S), OR THE SUB-
SUBCONTRACTOR(S) MAKE A CLAIM AGAINST THE INDEMNITEES, OR
SHOULD THEY OR ANY GOVERNMENTAL ENTITY BRING ANY ACTION
OR LEVY ORAND FINE OR PENALTY AGAINST THE INDEMNITEES ON
ACCOUNT OF ANY SAFETY-RELATED DAMAGE OR VIOLATION OF LAW
ALLEGED TO HAVE BEEN SUSTAINED, THE CONTRACTOR AGREES
THAT IT WILL HOLD THE INDEMNITEES HARMLESS AGAINST ANY
SUCH VIOLATION, FINE, CLAIM OR SUIT, AND THAT IT WILL
REIMBURSE THE INDEMNITEES THE COST OF DEFENDING SUCH SUIT,
AND IF ANY JUDGMENT AGAINST THE INDEMNITEES ARISES
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
THEREFROM, THE CONTRACTOR SHALL PAY OR SATISFY IT AND
SHALL PAY ALL COSTS INCURRED BY THE INDEMNITEES.
d. Communications
The Owner and Contractor shall include the Design Professional in all communications about the
Design Professional’s services or professional responsibilities. The Owner shall promptly notify
the Design Professional of the substance of any direct communications between the Owner and
the Contractor otherwise relating to the Project. Communications by and with the Design
Professional’s consultants shall be through the Design Professional. Communications by and with
Subcontractors and suppliers shall be through the Contractor. Communications by and with
Separate Contractors shall be through the Owner. The Contract Documents may specify other
communication protocols.
i. Failure of Contractor to give the Owner or Design Professional written notice of
Contractor’s objections, within three (3) business days, to directives, instructions,
interpretations, or minutes from the Owner or Design Professional, shall constitute final
and conclusive consent on the part of the Contractor to such directives, instructions,
interpretations, or minutes of the Owner or Design Professional.
ii. Any written notice from the Owner or Design Professional to the Contractor shall be
sufficiently given when delivered to the last known business address of the Contractor, or
to its registered or authorized agent, representative, or officer. Any written notice from
the Contractor to the Owner shall be sufficiently given when personally delivered to the
Owner’s Office, Attn: Project Manager, or at such other address and to the attention of
such person as the Owner may from time to time designate in writing.
e. Based on the Design Professional’s evaluations of the Contractor’s Applications for Payment, the
Design Professional will review and certify the amounts due the Contractor and will issue
Certificates for Payment in such amounts.
f. The Design Professional has authority to reject Work that does not conform to the Contract
Documents. Whenever the Design Professional considers it necessary or advisable, the Design
Professional will have the authority to require inspection or testing of the Work in accordance
with Sections 13.4.b and 13.4.c, whether or not the Work is fabricated, installed or completed.
However, neither this authority of the Design Professional nor a decision made in good faith
either to exercise or not to exercise such authority shall give rise to a duty or responsibility of the
Design Professional to the Contractor, Subcontractors, material and equipment suppliers, their
agents or employees, or other persons or entities performing portions of the Work.
g. The Design Professional will review and approve, or take other appropriate action upon, the
Contractor’s submittals such as Shop Drawings, Product Data, and Samples, but only for the
limited purpose of checking for conformance with information given and the design concept
expressed in the Contract Documents. The Design Professional’s action will be taken in
accordance with the submittal schedule approved by the Design Professional or, in the absence of
an approved submittal schedule, with reasonable promptness while allowing sufficient time in the
Design Professional’s professional judgment to permit adequate review. Review of such
submittals is not conducted for the purpose of determining the accuracy and completeness of
other details such as dimensions and quantities, or for substantiating instructions for installation
or performance of equipment or systems, all of which remain the responsibility of the Contractor
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
as required by the Contract Documents. The Design Professional’s review of the Contractor’s
submittals shall not relieve the Contractor of the obligations under Sections 1.2, 3.2.a, 3.3, 3.5,
3.12, and 13.9. The Design Professional’s review shall not constitute approval of safety
precautions or of any construction means, methods, techniques, sequences, or procedures. The
Design Professional’s approval of a specific item shall not indicate approval of an assembly of
which the item is a component.
h. The Design Professional will prepare Change Orders and Construction Change Directives and
may order minor changes in the Work as provided in Section 7.4. The Design Professional will
investigate and make recommendations regarding concealed and unknown conditions as provided
in Section 3.7.d.
i. The Design Professional will conduct inspections to determine the date or dates of Substantial
Completion and the date of final completion; issue Certificates of Substantial Completion
pursuant to Section 9.8; receive and forward to the Owner, for the Owner’s review and records,
written warranties and related documents required by the Contract and assembled by the
Contractor pursuant to Section 9.10; and issue a final Certificate for Payment pursuant to Section
9.10.
j. If the Owner and Design Professional agree, the Design Professional will provide one or more
Project representatives to assist in carrying out the Design Professional’s responsibilities at the
site. The duties, responsibilities and limitations of authority of such project representatives shall
be as set forth in an exhibit to be incorporated in the Contract Documents. The Owner shall notify
the Contractor of any change in the duties, responsibilities and limitations of authority of the
Project representatives.
k. The Design Professional will interpret matters concerning performance under, and requirements
of, the Contract Documents on written request of either the Owner or Contractor. The Design
Professional’s response to such requests will be made in writing within any time limits agreed
upon or otherwise with reasonable promptness.
l. Interpretations of the Design Professional will be consistent with the intent of, and reasonably
inferable from, the Contract Documents and will be in writing or in the form of drawings. When
making such interpretations, the Design Professional will endeavor to secure faithful performance
by both Owner and Contractor, will not show partiality to either, and will not be liable for results
of interpretations or decisions rendered in good faith.
m. The Design Professional’s opinions on matters relating to aesthetic effect will be considered by
the Owner when making the Owner’s determination on these issues and the Owner’s decision will
be final if consistent with the intent expressed in the Contract Documents. Such Owner’s
determination shall be communicated through the Design Professional.
n. The Design Professional will review and respond to requests for information about the Contract
Documents. The Design Professional’s response to such requests will be made in writing within
any time limits agreed upon or otherwise with reasonable promptness. If appropriate, the Design
Professional will prepare and issue supplemental Drawings and Specifications in response to the
requests for information.
Article 5. SUBCONTRACTORS
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Section 5.1 Definitions
a.A Subcontractor is a person or entity who has a direct contract with the Contractor to perform a
portion of the Work at the site. The term “Subcontractor” is referred to throughout the Contract
Documents as if singular in number and means a Subcontractor or an authorized representative of
the Subcontractor. The term “Subcontractor” does not include a Separate Contractor or the
subcontractors of a Separate Contractor.
b. A Sub-subcontractor is a person or entity who has a direct or indirect contract with a
Subcontractor to perform a portion of the Work at the site. The term “Sub-subcontractor” is
referred to throughout the Contract Documents as if singular in number and means a Sub-
subcontractor or an authorized representative of the Sub-subcontractor.
Section 5.2 Award of Subcontracts and Other Contracts for Portions of the Work
a. Unless otherwise stated in the Contract Documents, the Contractor, as soon as practicable after
award of the Contract, shall notify the Owner and Design Professional of the persons or entities
proposed for each principal portion of the Work, including those who are to furnish materials or
equipment fabricated to a special design. Within 14 days of receipt of the information, the Design
Professional may notify the Contractor whether the Owner or the Design Professional (1) has
reasonable objection to any such proposed person or entity or (2) requires additional time for
review. Failure of the Design Professional to provide notice within the 14-day period shall
constitute notice of no reasonable objection.
b. The Contractor shall not contract with a proposed person or entity to whom the Owner or Design
Professional has made reasonable and timely objection. The Contractor shall not be required to
contract with anyone to whom the Contractor has made reasonable objection.
c. If the Owner or Design Professional has reasonable objection to a person or entity proposed by
the Contractor, the Contractor shall propose another to whom the Owner or Design Professional
has no reasonable objection. If the proposed but rejected Subcontractor was reasonably capable of
performing the Work, the Contract Sum and Contract Time shall be increased or decreased by the
difference, if any, occasioned by such change, and an appropriate Change Order shall be issued
before commencement of the substitute Subcontractor’s Work. However, no increase in the
Contract Sum or Contract Time shall be allowed for such change unless the Contractor has acted
promptly and responsively in submitting names as required.
d. The Contractor shall not substitute a Subcontractor, person, or entity for one previously selected
if the Owner or Design Professional makes reasonable objection to such substitution.
e. Upon request, the Contractor shall provide to the Owner an executed copy of all subcontracts,
purchase orders, and other agreements relating to the Work.
f. The Contractor shall not sublet the Work as a whole. The approval of subcontractors in no way
relieves the Contractor from full responsibility.
Section 5.3 Subcontractual Relations
a. By appropriate written agreement, the Contractor shall require each Subcontractor, to the extent
of the Work to be performed by the Subcontractor, to be bound to the Contractor by terms of the
Contract Documents, and to assume toward the Contractor all the obligations and responsibilities,
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
including responsibility for safety of the Subcontractor’s Work, which the Contractor, by the
Contract Documents, assumes toward the Owner , the Owner’s other consultants and Design
Professional. Each subcontract agreement shall preserve and protect the rights of the Owner , the
Owner’s other consultants, and Design Professional under the Contract Documents with respect
to the Work to be performed by the Subcontractor. Where appropriate, the Contractor shall
require each Subcontractor to enter into similar agreements with Sub-subcontractors. The
Contractor shall make available for review for each proposed Subcontractor, prior to the
execution of the subcontract agreement, copies of the Contract Documents to which the
Subcontractor will be bound, and, upon written request of the Subcontractor, identify to the
Subcontractor terms and conditions of the proposed subcontract agreement that may be at
variance with the Contract Documents. Subcontractors will similarly make copies of applicable
portions of such documents available to their respective proposed Sub-subcontractors.
Notwithstanding the above, all Agreements with the Owner shall have all references to
compensation redacted before disclosing to Subcontractors, sub-Subcontractors, or any other tier
of vendor.
b. All subcontracts shall be in writing in form and substance substantially similar to the Contractor’s
standard form subcontract, attached to the Agreement and made a part thereof as an Exhibit, and
shall specifically provide that the Owner is an intended third-party beneficiary of such
subcontract. The Contractor’s subcontractors, however, are not intended third-party beneficiaries
of this Agreement by pass through, assignment, or otherwise, except as provided in the Contract
Documents, and the Owner shall not be bound to Contractor’s subcontract agreements.
c. Whenever the Contractor receives payment pursuant to the Contract Documents, the Contractor
shall make payments to each of its Subcontractors of any amounts actually received which were
included in the Contractor’s Application for Payment to the Owner for such subcontracts unless
otherwise allowed to withhold payment by the terms and conditions of the subcontract or as
allowed by law. The Contractor shall make such payments within ten (10) days of receipt of
payment from the Owner in the same manner as the Owner is required to pay the Contractor
under the Contract Documents if the Subcontractor is satisfactorily performing under its contract
with the Contractor. Such payments from Owner to Contractor shall be imposed with an express
trust to assure that payment is made to all Project Subcontractors, Sub-subcontractors, and
suppliers. In addition to the express trust imposed upon such funds and the fiduciary duties
incumbent upon the Contractor, Texas Property Code Chapter 162 shall apply.
d. The Contractor shall monitor the Subcontractors, who shall pay all suppliers, Sub-subcontractors,
laborers, and any other persons who provide goods, materials, labor, or equipment to the
Subcontractor any amounts actually received which were included in the Subcontractor’s request
for payment to the Contractor for such persons, within ten (10) days of receipt of payment from
the Contractor. The construction payments made by the Contractor to the Subcontractor shall be
trust funds as set forth in Chapter 162 of the Texas Property Code. If the Subcontractor fails to
make such payments in the required manner, the Subcontractor shall pay said suppliers, Sub-
subcontractors, and laborers interest as set forth in Chapter 162 of the Texas Property Code.
e. At the time the Subcontractor submits a request for payment to the Contractor, the Subcontractor
shall also submit to the Contractor a list of the Subcontractor’s suppliers, Sub-subcontractors, and
laborers. The Contractor shall be relieved of the requirements of this Section regarding payment
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
in ten (10) days and interest payments until the Subcontractor submits such list. If the Contractor
fails to make timely payments to the Subcontractor as required by this Section, the Contractor
shall pay the Subcontractor interest as calculated under the provisions of Chapter 2251 of the
Texas Government Code. Nothing in this Section 5.3 shall be construed to affect the retention
provisions of any contract.
f. The provisions of this Section 5.3 shall be made a part of each contract between the Contractor
and each Subcontractor, either expressly or by incorporation by reference to this Section of the
Contract Documents.
Section 5.4 Contingent Assignment of Subcontracts
a. Each subcontract agreement for a portion of the Work may be assigned by the Contractor to the
Owner, provided that
.1 assignment is effective only after termination of the Contract by the
Owner for cause pursuant to Section 14.2 and only for those subcontract
agreements that the Owner accepts by notifying the Subcontractor and
Contractor; and
.2 assignment is subject to the prior rights of the surety, if any, obligated
under bond relating to the Contract.
When the Owner accepts the assignment of a subcontract agreement, the Owner assumes the
Contractor’s rights and obligations under the subcontract.
b. If the Work in connection with a subcontract has been suspended for more than thirty ( 30 ) days,
after termination of the Contract by the Owner pursuant to Section 14.2 and the Owner accepts
assignment of such subcontract, the Subcontractor’s compensation shall be equitably adjusted for
any increase in direct verifiable costs incurred by such Subcontractor as a result of the
suspension.
c. Upon assignment to the Owner under this Section 5.4, the Owner may further assign the
subcontract to a successor contractor or other entity, including the performance bond Surety’s
takeover or completion contractor, which shall relieve the Owner of any legal responsibility under
the subcontract.
d. Each subcontract shall specifically provide that the Owner shall only be responsible to the
Subcontractor for those obligations that accrue subsequent to the assignment of the Subcontractor
to the Owner after suspension and termination of the Contract, as provided in this Section 5.4.
This Section 5.4 shall be construed to prohibit a pass through or assignment of rights, unless
authorized by the Owner in writing
Section 5.5 Owner Payments to Subcontractors
a. In the event of any default hereunder by the Contractor, or in the event the Owner or Design
Professional fails to approve any Application for Payment that is not the fault of a Subcontractor,
the Owner may make direct payment to the Subcontractor, less appropriate retainage. In that
event, the amount paid the Subcontractor shall be deducted from the payment to the Contractor.
b. Nothing contained herein shall create any obligation on the part of the Owner to make any
payments to any Subcontractor, and no payment by the Owner to any Subcontractor shall create
any obligation to make any further payments to any Subcontractor.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Article 6. CONSTRUCTION BY OWNER OR BY SEPARATE CONTRACTORS
Section 6.1 Owner’s Right to Perform Construction and to Award Separate Contracts
a.The term “Separate Contractor(s)” shall mean other contractors retained by the Owner under
separate agreements. The Owner reserves the right to perform construction or operations related
to the Project with the Owner’s own forces, and with Separate Contractors in connection with
other portions of the Project or other construction or operations on the site under Conditions of
the Contract identical or substantially similar to these including those portions related to
insurance and waiver of subrogation. If the Contractor claims that delay or additional cost is
involved because of such action by the Owner, the Contractor shall make such Claim as provided
in Article 15.
b. When separate contracts are awarded for different portions of the Project or other construction or
operations on the site, the term “Contractor” in the Contract Documents in each case shall mean
the Contractor who executes each separate Owner-Contractor Agreement.
c. The Owner shall provide for coordination of the activities of the Owner’s own forces and of each
Separate Contractor with the Work of the Contractor, who shall cooperate with them. The
Contractor shall participate with any Separate Contractors and the Owner in reviewing their
construction schedules. The Contractor shall make any revisions to its construction schedule
deemed necessary after a joint review and mutual agreement. The construction schedules shall
then constitute the schedules to be used by the Contractor, Separate Contractors, and the Owner
until subsequently revised.
d. Unless otherwise provided in the Contract Documents, when the Owner performs construction or
operations related to the Project with the Owner’s own forces or with Separate Contractors, the
Owner or its Separate Contractors shall have the same obligations and rights that the Contractor
has under the Conditions of the Contract, including, without excluding others, those stated in
Article 3, this Article 6, and Articles 10, 11, and 12.
e. The Contractor accepts assignment of, and liability for, all purchase orders and other agreements
for procurement of materials and equipment that are listed in and identified as part of the Contract
Documents. The Contractor shall be responsible for such pre-purchased items, if any, as if the
Contractor were the original purchaser. The Contract Sum includes, without limitation, all costs
and expenses in connection with delivery, storage, insurance, installation, and testing of items
covered in any assigned purchase orders or agreements. All warranty and correction of the Work
obligations under the Contract Documents shall also apply to any pre-purchased items, unless the
Contract Documents specifically provide otherwise.
Section 6.2 Mutual Responsibility
a. The Contractor shall afford the Owner and Separate Contractors reasonable opportunity for
introduction and storage of their materials and equipment and performance of their activities and
shall connect and coordinate the Contractor’s construction and operations with theirs as required
by the Contract Documents.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
b. If part of the Contractor’s Work depends on proper execution or results upon construction or
operations by the Owner or a Separate Contractor, the Contractor shall, prior to proceeding with
that portion of the Work, promptly notify the Design Professional of any apparent discrepancies
or defects in the construction or operations by the Owner or Separate Contractor that would
render it unsuitable for proper execution and results of the Contractor’s Work. Failure of the
Contractor to notify the Design Professional of these apparent discrepancies or defects prior to
proceeding with the Work shall constitute an acknowledgment that the Owner’s or Separate
Contractor’s completed or partially completed construction is fit and proper to receive the
Contractor’s Work.
c. The Contractor shall reimburse the Owner for costs the Owner incurs that are payable to a
Separate Contractor because of the Contractor’s delays, improperly timed activities or defective
construction. The Owner shall be responsible to the Contractor for costs the Contractor incurs
because of a Separate Contractor’s delays, improperly timed activities, damage to the Work or
defective construction.
d. The Contractor shall promptly remedy damage that the Contractor wrongfully causes to
completed or partially completed construction or to property of the Owner or Separate Contractor
as provided in Section 10.2.e.
e. The Owner and each Separate Contractor shall have the same responsibilities for cutting and
patching as are described for the Contractor in Section 3.14.
f. Should the Contractor wrongfully delay or cause damage to the work or property of any Separate
Contractor, the Contractor shall, upon due notice, promptly attempt to settle with such other
contractor by agreement or otherwise to resolve the dispute. If such Separate Contractor sues or
initiates a judicial proceeding against the Owner on account of any delay or damage alleged to
have been caused by the Contractor, the Owner shall notify the Contractor who shall defend such
proceedings at the Contractor’s expense. The Owner may fund the defense of such proceedings
contemplated by this Section but, in any event, if any judgment or award against the Owner arises
therefrom, the Contractor shall pay to satisfy it to the extent of Contractor’s responsibility.
g. SHOULD ANY SUCH SEPARATE CONTRACTOR WRONGFULLY DELAYED OR
DAMAGED BY THE CONTRACTOR OR PERSONS FOR WHOM THE
CONTRACTOR IS RESPONSIBLE PER SECTION 6.2.f MAKE A CLAIM AGAINST
THE INDEMNITEES, OR BRING ANY ACTION AGAINST THE INDEMNITEES, ON
ACCOUNT OF THE DAMAGE ALLEGED TO HAVE BEEN SO SUSTAINED, THE
CONTRACTOR SHALL HOLD THE INDEMNITEES HARMLESS AND DEFEND
THEM AGAINST ANY SUCH CLAIM OR SUIT, AND SHALL REIMBURSE TO THE
INDEMNITEES THE COST INCLUDING, WITHOUT LIMITATION, REASONABLE,
ADDITIONAL ATTORNEY’S FEES INCURRED DEFENDING SUCH SUIT, AND IF
ANY JUDGMENT AGAINST THE INDEMNITEES ARISES THERE FROM, THE
CONTRACTOR SHALL PAY OR SATISFY IT AND SHALL PAY ALL COSTS
INCURRED BY THE INDEMNITEES.
h. Should the Contractor be caused damage by any Owner’s Separate Contractor(s)’s work, by
reason of such Owner’s Separate Contractor’s failure to perform properly under its contract with
the Owner, no action will lie against the Owner, and the Owner shall have no liability therefor,
but the Contractor may assert its claims for damages directly against such Owner’s Separate
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Contractor and the Owner shall reasonably assist the Contractor. by assign such rights to
Contractor, unless otherwise prohibited under Texas law.
i. Inasmuch as the completion of the building within the prescribed time is dependent very largely
upon the close and active cooperation of all those engaged therein, it is, therefore expressly
understood and agreed that each contractor shall lay out and install its work at such time(s) and in
such manner as to not delay or interfere with the carrying forward of the work of the other
contractors.
j. Where the work of one contractor directly affects the conditions of the work of another contractor
including, as examples only, and not limited to, providing shoring for backfilling, providing
protective covering for painting, providing adequate bracing of door jambs, etc., the contractor
performing the work which will adversely affect another contractor’s work shall be responsible
for providing adequate protection based upon methods used to perform its work.
Section 6.3 Owner’s Right to Clean Up
If a dispute arises among the Contractor, Separate Contractors, or the Owner as to the
responsibility under their respective contracts for maintaining the premises and surrounding area free
from waste materials and rubbish, the Owner may clean up and the Design Professional will allocate the
cost among those responsible, which allocation shall be final.
Article 7. CHANGES IN THE WORK
Section 7.1 General
a.Changes in the Work may be accomplished after execution of the Contract, and without
invalidating the Contract, by Change Order, Construction Change Directive or order for a minor
change in the Work, subject to the limitations stated in this Article 7 and elsewhere in the
Contract Documents.
b. A Change Order shall be based upon agreement among the Owner, Contractor, and Design
Professional. A Construction Change Directive requires agreement by the Owner and Design
Professional and may or may not be agreed to by the Contractor. An order for a minor change in
the Work not involving an adjustment in the Contract Sum or an extension of the Contract Time
and reasonably inferable from the intent of the Contract Documents may be issued by the Design
Professional alone.
c. Changes in the Work shall be performed under applicable provisions of the Contract Documents.
The Contractor shall proceed promptly with changes in the Work, unless otherwise provided in
the Change Order, Construction Change Directive, or order for a minor change in the Work.
Except as permitted in Section 7.3 or as otherwise provided herein, a change in the Contract Sum
or the Contract Time shall be accomplished only by Change Order. Accordingly, no course of
conduct or dealings between the parties, nor express or implied acceptance of alterations or
additions to the Work, and no claim that Owner has been unjustly enriched by any alteration of or
addition to the Work, whether or not there is, in fact, any unjust enrichment to the Work, shall be
the basis of any claim to an increase in any amounts due under the Contract Documents or a
change in any time period provided for in the Contract Documents.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Section 7.2 Change Orders
a.A Change Order is a written instrument prepared by the Design Professional and signed by the
Owner, Contractor, and Design Professional stating their agreement upon all of the following:
.1 The change in the Work;
.2 The amount of the adjustment, if any, in the Contract Sum; and
.3 The extent of the adjustment, if any, in the Contract Time.
b. Methods used in determining adjustments to the Contract Sum may include those listed in
Sections 7.3.c, 7.3.g and 7.3.j.
c. Agreement on any Change Order constitutes a final settlement of all past and future claims, at law
or in equity, concerning all matters relating to the change in the Work that is the subject of the
Change Order, including, but not limited to, delays, all direct and indirect costs, any claim for
damages associated with such change, and any and all adjustments to the Contract Sum and the
construction schedule.
d. Change Orders Requiring City Council Approval
The Contract Sum may not be increased because of a Change Order unless additional money for
increased costs is appropriated for that purpose from available funds or is provided for by the
authorization of the issuance of time warrants. The approval of the Denton City Council is
required if a Change Order involves a decrease or an increase of $50,000.01 or more. The original
Contract Sum also may not be increased under this Section 7.2 by more than twenty-five percent
(25.0%) over the entire duration of the Project. The original Contract Sum may not be increased
by more than twenty-five percent (25%) over the entire duration of the Project for any reason; nor
may it be decreased by more than twenty-five percent (25%) without the consent of the
Contractor, as provided in Texas Local Government Code Sec. 252.048. After the Change Order
is submitted by the Contractor under this Section 7.2, the additional time required to obtain City
Council approval shall not be factored into any past or future claim for delays or calculated as a
part of the Change Order request.
Section 7.3 Construction Change Directives
a. A Construction Change Directive is a written order prepared by the Design Professional and
signed by the Owner and Design Professional, directing a change in the Work prior to agreement
on adjustment, if any, in the Contract Sum or Contract Time, or both. The Owner may by
Construction Change Directive, without invalidating the Contract, order changes in the Work
within the general scope of the Contract consisting of additions, deletions, or other revisions, the
Contract Sum and Contract Time being adjusted accordingly.
b. A Construction Change Directive shall be used in the absence of total agreement on the terms of a
Change Order.
c. If the Construction Change Directive provides for an adjustment to the Contract Sum, the
adjustment shall be based on one of the following methods:
.1 Mutual acceptance of a lump sum properly itemized and supported by
sufficient substantiating data to permit evaluation;
.2 Unit prices stated in the Contract Documents or subsequently agreed
upon;
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.3 Cost to be determined in a manner agreed upon by the parties and a
mutually acceptable fixed fee; or
.4 As provided in Section 7.3.d.
d. If the Contractor does not respond promptly or disagrees with the method for adjustment in the
Contract Sum, the Design Professional shall determine the adjustment on the basis of reasonable
expenditures and savings of those performing the Work attributable to the change, including, in
case of an increase in the Contract Sum, an amount for overhead and profit calculated using the
sum of the actual costs allowed in Sections 7.3.d.1 through 7.3.d.5, and using the percentages as
set forth in Section 7.3.l below. In such case, and also under Section 7.3.c, the Contractor shall
keep and present, in such form as the Design Professional may prescribe, an itemized accounting
together with appropriate supporting data. Unless otherwise provided in the Contract Documents,
costs for the purposes of this Section 7.3.d shall be limited to the following:
.1 Costs of labor, including applicable payroll taxes, fringe benefits
required by agreement or custom, workers’ compensation insurance, and other
employee costs approved by the Design Professional;
.2 Costs of materials, supplies, and equipment, including cost of
transportation, whether incorporated or consumed;
.3 Rental costs of machinery and equipment, exclusive of hand tools,
whether rented from the Contractor or others;
.4 Costs of premiums for all bonds and insurance, permit fees, and sales,
use, or similar taxes, directly related to the change; and
.5 Additional, verifiable payroll and subsistence costs incurred by the
Contractor, Subcontractor, and Sub-subcontractor of field personnel directly
attributable to the change.
e. If the Contractor disagrees with the adjustment in the Contract Time, the Contractor may make a
Claim in accordance with applicable provisions of Article 15.
f. Upon receipt of a Construction Change Directive, the Contractor shall promptly proceed with the
change in the Work involved and advise the Design Professional of the Contractor’s agreement or
disagreement with the method, if any, provided in the Construction Change Directive for
determining the proposed adjustment in the Contract Sum or Contract Time.
g. A Construction Change Directive signed by the Contractor indicates the Contractor’s agreement
therewith, including adjustment in Contract Sum and Contract Time or the method for
determining them. Such agreement shall be effective immediately and shall be recorded as a
Change Order.
h. The amount of credit to be allowed by the Contractor to the Owner for a deletion or change that
results in a net decrease in the Contract Sum shall be actual net cost as confirmed by the Design
Professional. When both additions and credits covering related Work or substitutions are involved
in a change, the allowance for overhead and profit shall be figured on the basis of net increase, if
any, with respect to that change.
i. Pending final determination of the total cost of a Construction Change Directive to the Owner, the
Contractor may request payment for Work completed under the Construction Change Directive in
Applications for Payment. The Design Professional will make an interim recommendation for
purposes of monthly certification for payment for those costs and certify for payment the amount
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
that the Design Professional recommends, in the Design Professional’s professional judgment, to
be reasonably justified. The Design Professional’s interim recommendation of cost shall adjust
the Contract Sum on the same basis as a Change Order, subject to the right of either party to
disagree and assert a Claim in accordance with Article 15.
j. When the Owner and Contractor agree with a recommendation made by the Design Professional
concerning the adjustments in the Contract Sum and Contract Time, or otherwise reach agreement
upon the adjustments, such agreement shall be effective immediately and the Design Professional
will prepare a Change Order. Change Orders may be issued for all or any part of a Construction
Change Directive.
k. If the Owner and Contractor do not agree with the adjustment in Contract Time or the method for
determining it, the adjustment or the method shall be referred to the Design Professional for
determination. The Design Professional may consult with the Owner in connection with such
determination either at the direction of the Owner or at the Design Professional’s discretion. If the
Contractor does not ultimately agree with the Design Professional’s determination, the Contractor
may assert a Claim in accordance with Article 15.
l. In Subparagraph 7.3.d, the allowance for the combined total of onsite and offsite overhead and
profit included in the total cost to the Owner shall be based on the following schedule:
.1 For the Contractor, for Work performed by the Contractor’s own forces,
fee percentage of the Cost of Work stated in Section 5.1.a of the Stipulated Sum
Agreement plus actual direct jobsite costs associated with the additional work, if
any;
.2 For the Contractor, for Work performed by the Contractor’s
Subcontractor, fee percentage of the Cost of Work stated in the Stipulated Sum
Agreement, if any, plus actual direct jobsite costs associated with the additional
work, if any;
.3 For each Subcontractor or Sub-subcontractor involved, for Work
performed by that Subcontractor or Sub-subcontractor’s own forces, ten percent
(10%) of the cost;
.4 For each Subcontractor, for Work performed by the Subcontractor’s Sub-
subcontractors, five percent (5%) of the amount due the Sub-subcontractor;
.5 Cost to which overhead and profit is to be applied shall be determined in
accordance with Section 7.3.d;
.6 Under no circumstance shall costs of the Contractor’s supervisory,
management, administrative or other office personnel, regardless of where
stationed, be paid as cost of the Work under 7.3.d Conversely, the Contractor
shall be compensated for their labor within the overhead and profit percentage
specified in this Section 7.3.l;
.7 In order to facilitate checking of quotations for extras or credits, all
proposals, except those so minor that their propriety can immediately be seen by
inspection, shall be accomplished by a complete itemization of costs including
labor, materials, and subcontracts. Labor and materials shall be itemized in the
manner prescribed above. Where major cost items are subcontracts, they shall be
itemized also;
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.8 When both additions and credits are involved in any change, the
allowance for overhead and profit shall be figured on the basis of the net increase
or decrease, if any; and
.9 Overtime, when specifically authorized by the Owner and not as a
requirement for the Contractor to fulfill its obligations under this Agreement,
shall be paid for by the Owner on the basis of premium payment only, plus the
cost of insurance and taxes based on the premium payment period. Overhead and
profit will not be paid by the Owner for overtime.
Section 7.4 Minor Changes in the Work
The Design Professional may order minor changes in the Work that are consistent with the intent
of the Contract Documents and do not involve an adjustment in the Contract Sum or an extension of the
Contract Time. The Design Professional’s order for minor changes shall be in writing. If the Contractor
believes that the proposed minor change in the Work will affect the Contract Sum or Contract Time, the
Contractor shall notify the Design Professional and shall not proceed to implement the change in the
Work. If the Contractor performs the Work set forth in the Design Professional’s order for a minor change
without prior notice to the Design Professional that such change will affect the Contract Sum or Contract
Time, the Contractor waives any adjustment to the Contract Sum or extension of the Contract Time.
Section 7.5 Supporting Information
Notwithstanding the above, requests for an adjustment in the Contract Sum or adjustment in the
Contract Time shall be in a form and accompanied by supporting information with a level of detail wholly
acceptable to the Owner and Design Professional. The Contractor shall also comply with all provisions of
Articles 8 and 15 with respect to claims. The required information shall be provided by the Contractor in
less than twenty-one (21) days from the Contractor’s request for an adjustment in the Contract Sum or
Contract Time. Failure to timely provide this information in the proper form may be, in and of itself,
grounds for rejection of the request, at the sole discretion of the Owner or Design Professional.
Article 8. TIME
Section 8.1 Definitions
a.Unless otherwise provided, Contract Time is the period of time, including authorized
adjustments, allotted in the Contract Documents for Substantial Completion of the Work.
b. The date of commencement of the Work is the date established in the Agreement. The date shall
not be postponed by the failure to act of the Contractor or of persons or entities for whom the
Contractor is responsible.
c. The date of Substantial Completion is the date certified by the Design Professional in accordance
with Section 9.8.
d. The term “day” as used in the Contract Documents shall mean calendar day unless otherwise
specifically defined.
Section 8.2 Progress and Completion
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
a. Time limits stated in the Contract Documents are of the essence. By executing the Agreement, the
Contractor confirms that the Contract Time is a reasonable period for performing the Work.
b. The Contractor shall not knowingly, except by agreement or instruction of the Owner in writing,
prematurely commence operations on the site or elsewhere prior to the effective date of insurance
required by Article 11 to be furnished by the Contractor and Owner. The date of commencement
of the Work shall not be changed by the effective date of such insurance. Unless the date of
commencement is established by a Notice to Proceed given by the Owner, the Contractor shall
notify the Owner in writing not less than five (5) days or other agreed period before commencing
the Work to permit the timely filing of any additional necessary documents.
c. Attention is directed to the fact that the Work is urgently needed by the Owner; for this reason it
shall be agreed that the Contractor will substantially complete all Work under the Contract within
the time established in the Contract Documents and the most recently approved Contractor’s
Project Schedule. The Contractor shall begin the Work on the date of commencement as defined
in the Contract Documents; carry the Work forward with adequate resources; furnish, without
limitation such labor, supervision, materials, facilities, and equipment; and work such hours,
including night shifts, overtime operations, and Sundays and/or holidays, as may be necessary to
ensure the progress and completion of both the Work and the Project as reflected by the most
recently approved Contractor’s Project Schedule.
d. The Contractor shall achieve specific Contractual Milestone dates (if any), Substantial
Completion, and Final Completion within the times stated in the Contract Documents, and such
dates shall be adhered to and shall be the last acceptable dates for completion of Work required
for those milestones and completions, unless and until modified by the Owner in writing.
e. The Contractor understands and agrees that all Work must be performed in an orderly and closely
coordinated sequence so that the dates for Contractual Milestones (if any), Substantial
Completion, and Final Completion, may be met by the both the Contractor as well as the
respective Separate Contractors.
f. The Contractor shall also complete the Work in all of its details for final acceptance as
expeditiously as possible after Substantial Completion.
g. The Contractor shall proceed expeditiously with adequate forces and shall achieve Substantial
Completion within the Contract Time.
Section 8.3 Delays and Extensions of Time
a. If the Contractor is delayed at any time in the commencement or progress of the Work by (1) an
act or neglect of the Owner or Design Professional, of an employee of either, or of a Separate
Contractor; (2) by changes ordered in the Work; (3) by labor disputes, fire, implementation of
Federal law or policies, unusual delay in transportation, unavoidable casualties, adverse weather
conditions documented in accordance with Section 15.1.f.ii, or other causes beyond the
Contractor’s control; (4) by delay authorized by the Owner pending mediation; or (5) by other
causes that the Design Professional recommends may, justify delay, then the Contract Time may
be extended for such reasonable time as the Owner may determine.
b. Claims relating to time shall be made in accordance with applicable provisions of Article 15.
c. This Section 8.3 does not preclude recovery of damages for delay by either party under other
provisions of the Contract Documents.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
d. Any claims for extension of time shall be made in writing to the Owner and Design Professional
not more than ten (10) days after commencement of the delay; otherwise it shall be waived. In the
case of a continuing delay only one claim is necessary. The Contractor shall provide an estimate
of the probable effect of such delay on the progress of work within five (5) days of the first date
the Contractor should reasonably be expected to have calculated the impact of such delay, but in
no event more than fifteen (15) days after the commencement of the delay, with weekly updates
to the impact if the delay is of an ongoing nature.
e. Extensions of the Contract Time will be made for delays due to weather conditions only when
such conditions are more severe and extended than those reflected by the ten (10) year average
for the month as evidenced by the National Climatic Data Center’s (NCDC’s) Surface Data US at
http://gis.ncdc.noaa.gov/ website/ims-cdo/sod/viewer.htm or other data as mutually agreed by the
Owner and Contractor for the Project area.
f. In allowing delays for weather, the Owner will be entitled to consider weather conditions
prevailing throughout the entire Contract period. The Owner and Contractor will together
reconcile actual working days lost and gained over the entire Contract period every ninety (90)
days. The Contractor shall then adjust the schedule activities accordingly for both the
Contractor’s weather float reserves and Owner’s float reserves where those activities are carried
in the Contractor’s Project Schedule (if any).Extensions of time due to weather or other allowable
reasons will be granted on the basis of one-and-four-tenths (1.4) calendar days credit for every
working day lost, with each separate extension figured to the nearest whole calendar day.
g. The extension of the contract completion time for weather conditions will occur only in the event
that the weather in question affected critical activities on the most current Contractor’s
Construction Schedule, and at least one half of the work force allocated to that item of work was
also adversely affected by the same weather conditions.
Section 8.4 Contractor’s Obligations After Delay
a. If either the Work actually in place falls behind as reflected by the currently updated Master
Project Schedule or Contractor’s Construction Schedule, or it becomes apparent or likely in the
reasonable opinion of the Owner after consultation with the Design Professional that the Work
will not be completed within the Contract Time or in accordance with the Contractor’s
Construction Schedule, due to delays caused by the Contractor or its subcontractors, the
Contractor agrees it shall, as necessary, take some or all of the following actions (hereinafter
referred to collectively as “Extraordinary Measures”) at no additional cost to the Owner or Design
Professional, as required to substantially eliminate, in the judgment of the Owner, the backlog of
Contractor’s Work on the Project:
.1 Increase quantities of, without limitation, labor, supervision, material
deliveries, equipment on site, and crafts as necessary;
.2 Increase the number of working hours per shift, shifts per working day,
working days per week, or any combination of the foregoing;
.3 Reschedule activities to achieve maximum practical concurrence of
accomplishment; and
.4 Do whatever else is reasonably required by the Owner or Design
Professional.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
b. These Extraordinary Measures shall continue until the progress of the Work complies with the
stage of completion required by the Contract Documents. The Owner’s right to require
Extraordinary Measures is solely for the purpose of ensuring the Contractor’s compliance with
the Contractor’s Construction Schedule.
c. In the event of a delay, the Owner Design Professional may also require the Contractor to
immediately submit a Proposed Recovery Schedule as specified in Section 3.10.h above. If the
Proposed Recovery Schedule is not satisfactory, the Design Professional may unilaterally
establish a new Proposed Recovery Schedule acceptable to the Owner; issue it as a Construction
Change Directive; and the Contractor shall comply therewith. The Owner may also require the
Contractor to take any of the Extraordinary Measures to make up the lag in scheduled progress,
all without additional cost to the Owner, or Design Professional.
d. Failure of the Contractor to substantially comply with the requirements of this Section 8.4 shall
be considered grounds for a determination by the Owner, after consultation with the Design
Professional, that the Contactor is in breach of this Agreement by failing to prosecute the Work
and that of the Project so as to ensure its completion within both the Contract Time and the
updated Contractor’s Construction Schedule.
e. Likewise, in the event the progress of the Project falls behind the predictions of the Master
Project Schedule through no fault of the Contractor, the Owner or Design Professional may
request, and the Contractor may agree to take one or more of the Extraordinary Measures, with
the Owner bearing the cost for such measures by Change Order.
f. The Contractor shall not be entitled to an adjustment in the Contract Sum in connection with
Extraordinary Measures required by the Owner under or pursuant to this Section 8.4, except as
specifically noted otherwise in Section 8.4.e.
Section 8.5 Owner’s Rights After Delay
a. In the event that any Contractor fails, or appears likely to fail, to complete a critical portion of
Work on time or to complete a Contractual Milestone Date or completion date as evidenced by
the most recently approved Contractor's Project Schedule, the Owner or the Design Professional
shall have the right to impose any or all of the following options:
.1 Require the Contractor to substantiate the capability to get back on
schedule within ten (10) business days;
.2 Require the Contractor to take some or all of the Extraordinary
Measures, and do whatever else is required by the Owner or Design Professional
until Contractor confirms, to the satisfaction of the Owner and Design
Professional, the progress of the Work is in compliance and congruence with the
most recently approved Contractor’s Construction Schedule, such measures
being at no extra cost to Owner and Design Professional;
.3 Withhold progress payment, or portions thereof, until such time as the
Contractor is in compliance with the most recently approved Contractor's Project
Schedule; and
.4 Contact or visit the factory, plant or distribution center whose production
or delivery schedule may be critical to the scheduled completion of a portion of
the contract work, and expedite same, at Contractor's expense.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Section 8.6 Liquidated Damages
a.Should the Contractor fail to substantially complete the Work on, or before, the original date set
forth in the Contract, or on or before the revised date as granted by extensions to Contract Time,
the Owner may at its sole discretion permit the Contractor to proceed, and in such case, there
shall be deducted from any monies due or which may become due the Contractor, a sum as
specified herein, for each and every calendar day that the Work shall remain uncompleted. This
sum shall be considered, not as penalty, but as the cost(s) for substantial losses suffered by the
public and the Owner. Liquidated damages are intended to compensate the Owner for the
Contractor’s failure to meet the deadlines set forth herein, and shall not excuse the Contractor
from liability from any other breach of requirements of the Contract Documents, including any
failure of the Work to conform to applicable requirements. The Contractor agrees that the sums in
Section 8.6.b are reasonable in light of the anticipated or actual harm caused by the breach, the
difficulties of the proof of loss, and the inconvenience or nonfeasibility of otherwise obtaining an
adequate remedy. Contractor further acknowledges and agrees that Liquidated Damages may be
owing even though no termination has occurred.
b. Contractor shall pay as liquidated damages to the Owner: the sums shown in the table below for
each calendar day that expires after the date set forth in the Contract for Final Completion of the
Work.
First Week Late Second Week Late Third & Fourth Weeks Late Every Day After the
Fourth Week Late
$500/day $500/day $500/day $500/day
c. The parties acknowledge, covenant, and agree that the daily basis and the amount set forth above
for liquidated damages are reasonable because of the unique nature of the Project as a benefit to
the public; the fact that inconvenience to the public will be one of the significant impacts of any
failure by the Contractor to timely complete the Work; and that it is impracticable and extremely
difficult to ascertain and determine the actual losses which would accrue to the Owner and the
public.
d. Permitting the Contractor to continue and finish the Work, or any portion thereof, after the time
fixed for its completion, shall in no way operate as a waiver on the part of the Owner of any of its
rights under the Contract. The Contractor acknowledges the Owner receives no benefits from
early completion of the Project or the Work, therefore all rights, if any, to an early completion
bonus or other increases in the Contract Sum for such early completion are hereby waived by the
Contractor.
Article 9. PAYMENTS AND COMPLETION
Section 9.1 Contract Sum
a.The Contract Sum is stated in the Agreement and, is the maximum amount payable by the Owner
to the Contractor for performance of the Work under the Contract Documents. The Contract Sum
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
may only be increased pursuant to a Change Order signed by the Owner. Completion of the Work
is a condition precedent to Owner’s obligation to pay the full Contract Sum.
b. If unit prices are stated in the Contract Documents or subsequently agreed upon, and if quantities
originally contemplated are materially changed so that application of such unit prices to the actual
quantities causes substantial inequity to the Owner or Contractor, the applicable unit prices shall
be equitably adjusted.
Section 9.2 Schedule of Values
Where the Contract is based on a Stipulated Sum or the Cost of the Work, the Contractor shall
meet with the Design Professional, at the Preconstruction Conference with a proposed Schedule of Values
as specified in Section 3.10. The Contractor’s Schedule of Values will be reviewed by the Owner and
Design Professional in the context of the Contractor’s proposed Construction Management Plan,
including, but not limited to, the Contractor’s Construction Schedule therein. The values assigned to each
work activity in the Schedule of Values should be generated by the projected earned value of the activities
in the Contractor’s Construction Schedule, rounded to the nearest five dollars, and equal in aggregate to
the Contractor’s and Subcontractor’s contract amount(s). The Schedule of Values shall allocate the entire
Contract Sum to the various portions of the Work and be prepared in such form and supported by such
additional data to substantiate its accuracy as the Owner and Design Professional may require. This
Schedule, of Values, unless objected to by the Owner or Design Professional, shall be used as a basis for
reviewing the Contractor’s Applications for Payment.
Section 9.3 Applications for Payment
a. At least ten days before the date established for each progress payment, the Contractor shall
submit to the Design Professional an itemized Application for Payment prepared in accordance
with the Schedule of Values, if required under Section 9.2, for completed portions of the Work.
The application shall be notarized, if required, and supported by all data substantiating the
Contractor’s right to payment that the Owner or Design Professional require, such as copies of
requisitions, and releases and waivers of liens from Subcontractors and suppliers and shall reflect
retainage if provided for in the Contract Documents. The Application for Payment shall be
notarized and include other documentation as reasonably required by the Owner; submitted
electronically.
i. As provided in Section 7.3.i, such applications may include requests for payment on
account of changes in the Work that have been properly authorized by Construction
Change Directives, or by interim recommendations of the Design Professional, but not
yet included in Change Orders.
ii. Applications for Payment shall not include requests for payment for portions of the Work
for which the Contractor does not intend to pay a Subcontractor or supplier, unless such
Work has been performed by others whom the Contractor intends to pay.
iii. Each Application for Payment shall be accompanied by the following, all in form and
substance satisfactory to the Owner and Design Professional and in compliance with all
applicable statutes:
.1 A duly executed and acknowledged sworn statement showing all
Subcontractors and material suppliers with whom the Contractor has entered into
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
subcontracts, the amount of each such subcontract, the invoice from and the
amount requested for any Subcontractor and material supplier in the requested
Application for Payment, and the amount to be paid to the Contractor from such
progress payment, together with similar sworn statements from all such
Subcontractors and material suppliers;
.2 Duly executed statutory conditional waivers of mechanics’ and material
suppliers’ lien for progress payments with teach payment application; and
appropriate statutory unconditional waivers of mechanics’ and material suppliers’
liens for progress payments; and appropriate statutory unconditional waivers for
final payments from all Subcontractors and, when appropriate, from material
suppliers and lower tier Sub-subcontractors establishing payment or satisfaction
of payment of all amounts requested by the Contractor on behalf of such entities
or persons in any previous Application for Payment;
.3 An updated Contractor’s Construction Schedule per Section 3.10 clearly
showing the actual progress of the Work for each activity against the Work
previously scheduled to be completed during the period, and against targeted
activities’ previously approved completion dates; and
.4 With every Payment Request for the Work, contractor will submit an
affidavit stating that the contractor has complied with the requirements of
Chapter 2258, Texas Government Code. The parties hereto agree that any
electronic copy of such affidavit shall be treated as an original for all intents and
purposes;
.4 If required by the Owner’s title insurer, if any, the Contractor shall
execute a personal gap undertaking in form and substance satisfactory to such
title insurer; and.
.5 Notwithstanding the above, Applications for Payment shall be in a form
and accompanied by supporting information with a level of detail wholly
acceptable to the Design Professional, and shall include, at a minimum, an
updated monthly Contractor’s Construction Schedule clearly and graphically
comparing the actual “work-in-place” completed to the Work previously
projected to be complete for the period. Failure to provide this information in the
proper form may be, in and of itself, grounds for rejection of the Application for
Payment, at the discretion of the Design Professional.
b. Unless otherwise provided in the Contract Documents, payments shall be made on account of
materials and equipment delivered and suitably stored at the site for subsequent incorporation in
the Work. If approved in advance by the Owner, payment may similarly be made for materials
and equipment suitably stored off the site at a location agreed upon in writing. Payment for
materials and equipment stored on or off the site shall be conditioned upon compliance by the
Contractor with procedures satisfactory to the Owner to establish the stored materials and
equipment which must be properly tagged as to material and job identification; must be available
for inspection by the Design Professional; and such requests for payment must be accompanied
by documentary evidence as specified, without limitation, in Sections 3.13 and 11.3, which
supports the request’s validity; quantity and value of materials; proper material acceptance and
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
storage; and including insurance on the materials as evidenced by a Certificate of Insurance or
otherwise protects the Owner’s interests. Such request shall include the costs of applicable
insurance, storage, and transportation to the site, for such materials and equipment stored off the
site. Such materials shall be:
.1 Protected from diversion, destruction, theft, and damage to the
satisfaction of the Owner, and the Lender;
.2 Specifically marked for use on the Project; and
.3 Segregated from other materials at the storage facility.
c. The Contractor warrants that title to all Work covered by an Application for Payment will pass to
the Owner either by incorporation in the construction or upon the receipt of payment by the
Contractor, whichever occurs. The Contractor further warrants that upon submittal of an
Application for Payment all Work for which Certificates for Payment have been previously
issued and payments received from the Owner shall be free and clear of liens, claims, security
interests, or encumbrances, in favor of the Contractor, Subcontractors, suppliers, or other persons
or entities that provided labor, materials, and equipment relating to the Work.
d. THE CONTRACTOR FURTHER EXPRESSLY UNDERTAKES TO DEFEND THE
INDEMNITEES, AT THE CONTRACTOR’S SOLE EXPENSE, AGAINST ANY
ACTIONS, LAWSUITS, OR PROCEEDINGS BROUGHT AGAINST THE
INDEMNITEES AS A RESULT OF LIENS OR VERIFIED CLAIMS FILED AGAINST
THE WORK, THE SITE OF ANY OF THE WORK, THE PROJECT SITE AND ANY
IMPROVEMENTS THEREON, PAYMENTS DUE THE CONTRACTOR, THE
PROJECT BOND OR ANY PORTION OF THE PROPERTY OF ANY OF THE
INDEMNITEES (REFERRED TO COLLECTIVELY AS “LIENS OR VERIFIED
CLAIMS” IN THIS SECTION 9.3.d). THE CONTRACTOR HEREBY AGREES TO
INDEMNIFY AND HOLD THE INDEMNITEES HARMLESS AGAINST ANY SUCH
LIENS OR VERIFIED CLAIMS AND AGREES TO PAY ANY JUDGMENT OR LIENS
OR VERIFIED CLAIMS RESULTING FROM ANY SUCH ACTIONS, LAWSUITS, OR
PROCEEDINGS.
Section 9.4 Certificates for Payment
a.The Design Professional will, within seven (7) days after receipt of the Contractor’s Application
for Payment, either (1) issue to the Owner a Certificate for Payment in the full amount of the
Application for Payment, with a copy to the Contractor; or (2) issue to the Owner a Certificate for
Payment for such amount as the Design Professional recommends is properly due, and notify the
Contractor and Owner of the Design Professional’s reasons for withholding certification in part as
provided in Section 9.5.a; or (3) withhold certification of the entire Application for Payment, and
notify the Contractor and Owner of the Design Professional’s reason for withholding certification
in whole as provided in Section 9.5.a.
b. The issuance of a Certificate for Payment will constitute a representation by the Design
Professional to the Owner, based on the Design Professional’s evaluation of the Work and the
data in the Application for Payment, that, to the best of the Design Professional’s knowledge,
information, and belief, the Work has progressed to the point indicated, the quality of the Work is
in accordance with the Contract Documents, and that the Contractor is entitled to payment in the
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
amount certified. The foregoing representations are subject to an evaluation of the Work for
conformance with the Contract Documents upon Substantial Completion, to results of subsequent
tests and inspections, to correction of minor deviations from the Contract Documents prior to
completion, and to specific qualifications expressed by the Design Professional. However, the
issuance of a Certificate for Payment will not be a representation that the Design Professional has
(1) made exhaustive or continuous on-site inspections to check the quality or quantity of the
Work; (2) reviewed construction means, methods, techniques, sequences, or procedures; (3)
reviewed copies of requisitions received from Subcontractors and suppliers and other data
requested by the Owner to substantiate the Contractor’s right to payment; or (4) made
examination to ascertain how or for what purpose the Contractor has used money previously paid
on account of the Contract Sum.
c. Certification will be issued for ninety-five percent (95%) of the amount requested by the
Contractor and approved by the Design Professional to be properly due until the Contractor is
ninety-five percent (95%) completed with the Work. Thereafter, the accumulated retainage may
be held without additional retainage, except that, should the Contractor at any time fail to keep
current with the approved progress schedule, fail to assure payment to Subcontractors, Sub-
subcontractors and suppliers as required hereunder; or fail to promptly and diligently correct
Work that does not comply with the Contract Documents, certification of ninety-five percent
(95%) shall automatically again become effective and shall apply as long as the Contractor lags
behind such progress or fails to assure such payment.
Section 9.5 Decisions to Withhold Certification
a. The Design Professional may withhold a Certificate for Payment in whole or in part, to the extent
reasonably necessary to protect the Owner, if in the Design Professional’s opinion the
representations to the Owner required by Section 9.4.b cannot be made. If the Design
Professional is unable to certify payment in the amount of the Application, the Design
Professional will notify the Contractor and Owner as provided in Section 9.4.a. If the Contractor
and Design Professional cannot agree on a revised amount, the Design Professional will promptly
issue a Certificate for Payment for the amount for which the Design Professional is able to make
such representations to the Owner. The Design Professional may also withhold a Certificate for
Payment or, because of subsequently discovered evidence, may nullify the whole or a part of a
Certificate for Payment previously issued, to such extent as may be necessary in the Design
Professional’s opinion to protect the Owner from loss for which the Contractor is responsible,
including loss resulting from acts and omissions described in Section 3.3.b, because of any of the
following:
.1 defective Work not remedied;
.2 third party claims filed or reasonable evidence indicating probable filing
of such claims, unless security acceptable to the Owner is provided by the
Contractor;
.3 failure of the Contractor to make payments properly to Subcontractors,
Sub-subcontractors and suppliers or for labor, materials or equipment;
.4 reasonable evidence that the Work cannot be completed for the unpaid
balance of the Contract Sum;
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.5 damage to the Owner or a Separate Contractor;
.6 reasonable evidence that the Work will not be completed within the
Contract Time, and that the unpaid balance would not be adequate to cover actual
or liquidated damages for the anticipated delay;
.7 repeated failure to carry out the Work in accordance with the Contract
Documents;
.8 Contractor’s failure to obtain necessary permits or licenses or to comply
with applicable codes, regulations, or other laws;
.9 failure to fully execute the Contract with all associated documents as
required;
.10 bond claims, or liens, filed for any portion of the Work; or
.11 failure of the Contractor to comply with any provisions of the Contract
Documents, including without limitation Section 8.4.
b. Omitted
c. When the reasons for withholding certification are removed, certification will be made for
amounts previously withheld less all associated damages, costs and expenses, suffered or accrued
by the Owner or Design Professional. In the event the Design Professional nullifies a previously
issued Project Certificate for Payment, and the Owner has, prior to such nullification, paid
thereon, the Contractor shall promptly reimburse to the Owner amounts the latter had previously
paid pursuant to the nullified project Certificate for Payment. Alternately, the Owner may
withhold payment in any subsequent Application for Payment, until and unless the reasons for
nullification of the previously issued project Certificate for Payment have been remedied and all
associated damages, costs, and expenses of Owner and Design Professional have been paid by the
Contractor.
d. If the Design Professional withholds certification for payment under Section 9.5.a.3, the Owner
may, at its sole option, issue joint checks to the Contractor and to any Subcontractor or supplier to
whom the Contractor failed to make payment for Work properly performed or material or
equipment suitably delivered. If the Owner makes payments by joint check, the Owner shall
notify the Design Professional and the Contractor shall reflect such payment on its next
Application for Payment.
e. The Contractor shall not stop work or terminate the Contract if the Design Professional should
refuse to issue any certificate because the Application for Payment does not conform with the
requirements of Sections 9.3, 9.4, 9.5 or any other portion of these General Conditions, as
supplemented herein.
Section 9.6 Progress Payments
a. After the Design Professional has issued a Certificate for Payment, the Owner shall make
payment in the manner and within the time provided in the Contract Documents, and shall so
notify the Design Professional.
b. The Contractor shall pay each Subcontractor, Sub-subcontractor and supplier, no later than ten
(10) days after receipt of payment from the Owner the amount to which the Subcontractor, Sub-
subcontractor and supplier is entitled, reflecting percentages actually retained from payments to
the Contractor on account of the Subcontractor’s, Sub-subcontractor’s and supplier’s portion of
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
the Work, unless otherwise allowed by the provisions of the subcontract or by law. The
Contractor shall notify Owner in advance and in writing of any payment(s) to be withheld from
any Subcontractor. The Contractor shall, by appropriate agreement with each Subcontractor, Sub-
subcontractor and supplier, require each to make payments to their Sub-subcontractors and
suppliers in a similar manner.
c. The Design Professional will, on request, furnish to a Subcontractor, if practicable, information
regarding percentages of completion or amounts applied for by the Contractor and action taken
thereon by the Design Professional and Owner on account of portions of the Work done by such
Subcontractor.
d. The Owner has the right to request written evidence from the Contractor that the Contractor has
properly paid Subcontractors and suppliers amounts paid by the Owner to the Contractor for
subcontracted Work. If the Contractor fails to furnish such evidence within seven (7) days, the
Owner shall have the right to contact Subcontractors and suppliers to ascertain whether they have
been properly paid. Neither the Owner nor Design Professional shall have an obligation to pay, or
to see to the payment of money to, a Subcontractor or supplier, except as may otherwise be
required by law.
e. The Contractor’s payments to suppliers shall be treated in a manner similar to that provided in
Sections 9.6.b, 9.6.c and 9.6.d.
f. A Certificate for Payment, a progress payment, or partial or entire use or occupancy of the Project
by the Owner shall not constitute acceptance of any Work.
g. The Contractor shall not withhold from any Subcontractor sums due the Subcontractor for
completed Work which has been paid for by the Owner unless allowed by the terms and
conditions of the subcontract as stated in Section 5.3.C of the Agreement or by law. The
Contractor shall notify Owner in advance and in writing of any payment(s) to be withheld from
any Subcontractor. Sums withheld by the Owner from the Contractor for deficiencies solely
attributable to the Contractor shall not be grounds for the Contractor to withhold sums due to any
Subcontractor. All sums paid to the Contractor for labor, materials, or equipment for the Work or
Project shall be considered trust funds to be used by the Contractor for payment to those persons
to the extent providing labor, materials and/or equipment incorporated into the Work or Project.
Payments received by the Contractor for Work properly performed by Subcontractors and
suppliers shall be held by the Contractor for those Subcontractors or suppliers who performed
Work or furnished materials, or both, under contract with the Contractor for which payment was
made by the Owner. However, notwithstanding the above, nothing contained herein shall require
money to be placed in a separate account and not commingled with money of the Contractor,
shall create any fiduciary liability or tort liability on the part of the Contractor for breach of trust
or shall entitle any person or entity to an award of punitive damages against the Contractor for
breach of the requirements of this provision.
h. PROVIDED THE OWNER HAS FULFILLED ITS PAYMENT OBLIGATIONS UNDER
THE CONTRACT DOCUMENTS, THE CONTRACTOR SHALL DEFEND AND
INDEMNIFY THE OWNER FROM ALL LOSS, LIABILITY, DAMAGE OR EXPENSE,
INCLUDING REASONABLE ATTORNEY’S FEES AND LITIGATION EXPENSES,
ARISING OUT OF ANY LIEN CLAIM OR OTHER CLAIM FOR PAYMENT BY ANY
SUBCONTRACTOR OR SUPPLIER OF ANY TIER. UPON RECEIPT OF NOTICE OF
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
A LIEN CLAIM OR OTHER CLAIM FOR PAYMENT, THE OWNER SHALL NOTIFY
THE CONTRACTOR. IF APPROVED BY THE APPLICABLE COURT, WHEN
REQUIRED, THE CONTRACTOR MAY SUBSTITUTE A SURETY BOND FOR THE
PROPERTY AGAINST WHICH THE LIEN OR OTHER CLAIM FOR PAYMENT HAS
BEEN ASSERTED.
i. To the extent Contractor has received payment in accordance with the terms of this Agreement,
the Contractor agrees to keep the Work and the site of the Project and all project bonds free and
clear of all bond claim and verified claims related to labor and materials furnished in connection
with the Work.
j. If the Owner is entitled to reimbursement or payment from the Contractor under or pursuant to
the Contract Documents, such payment shall be made promptly upon demand by the Owner.
Notwithstanding anything contained in the Contract Documents to the contrary, if the Contractor
fails to promptly make any payment due the Owner, or if the Owner incurs any costs and
expenses to cure any default of the Contractor or to correct defective Work, the Owner shall have
an absolute right to offset such amount against the Contract Sum and may, at the Owner’s sole
discretion, elect either to (i) deduct an amount equal to that which the Owner is entitled from any
payment then or thereafter due the Contractor from the Owner, or (ii) issue a written notice to the
Contractor reducing the Contract Sum by an amount equal to that which the Owner is entitled.
Section 9.7 Failure of Payment
If the Design Professional does not issue a Certificate for Payment, through no fault of the
Contractor, within seven (7) days after receipt of the Contractor’s Application for Payment, or if the
Owner does not pay the Contractor within the date established in the Contract Documents, the amount
certified by the Design Professional, then the Contractor may, upon seven (7) additional days’ written
notice to the Owner and Design Professional, stop the Work until payment of the amount owing has been
received. The Contract Time shall be extended appropriately and the Contract Sum shall be increased by
the amount of the Contractor’s reasonable costs of shutdown, delay and start-up, plus interest as provided
for in the Contract Documents.
Section 9.8 Substantial Completion
a. “Substantial Completion” is the stage in the progress of the Work when the Work or designated
portion thereof is sufficiently complete in accordance with the Contract Documents so that the
Owner can occupy or utilize the Work for its intended use, all major systems are operational, and
all safety features are completed and Owner’s receipt of written confirmation after final
inspections by the applicable electrical, plumbing, fire department, health department, and other
local and state officials having jurisdiction, stating the project is ready for occupancy by the
Owner. In addition to the other requirements of the Contract Documents, and without limitation,
the Contractor must also have obtained the written approval and issuance of any occupancy
permits required by the laws of local government(s) and the State of Texas before the Contractor
shall be deemed to have achieved Substantial Completion.
b. When the Contractor considers that the Work, or a portion thereof which the Owner agrees to
accept separately, is substantially complete, the Contractor shall prepare and submit to the Design
Professional a comprehensive list of items to be completed or corrected prior to final payment.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
The Contractor shall proceed promptly to complete and correct items on the list. Failure to
include an item on such list does not alter the responsibility of the Contractor to complete all
Work in accordance with the Contract Documents. The Contractor will also provide the Design
Professional a comprehensive list of all claims previously and properly made in writing and
identified by the Contractor as unsettled at the time of Substantial Completion.
c. Upon receipt of the Contractor’s list, the Design Professional will make an inspection to
determine whether the Work or designated portion thereof is substantially complete. If the Design
Professional’s inspection discloses any item, whether or not included on the Contractor’s list,
which is not sufficiently complete in accordance with the Contract Documents so that the Owner
can occupy or utilize the Work or designated portion thereof for its intended use, the Contractor
shall, before issuance of the Certificate of Substantial Completion, complete or correct such item
upon notification by the Design Professional. In such case, the Contractor shall then submit a
request for another inspection by the Design Professional to determine Substantial Completion.
d. When the Work or designated portion thereof is substantially complete, the Design Professional
will prepare a Certificate of Substantial Completion that shall establish the date of Substantial
Completion; establish responsibilities of the Owner and Contractor for security, maintenance,
heat, utilities, damage to the Work and insurance; and fix the time within which the Contractor
shall finish all items on the list accompanying the Certificate. Warranties required by the Contract
Documents shall commence on the date of Substantial Completion of the Work or designated
portion thereof unless otherwise provided in the Certificate of Substantial Completion.
e. The Certificate of Substantial Completion shall be submitted to the Owner and Contractor for
their written acceptance of responsibilities assigned to them in the Certificate. Upon such
acceptance, the Owner shall make payment of retainage applying to the Work or designated
portion thereof. Such payment shall be adjusted for Work that is incomplete or not in accordance
with the requirements of the Contract Documents.
f. The Contractor’s acceptance of payment per Section 9.8.e shall constitute a waiver for all
purposes of all claims or causes of action by the Contractor against the Owner and the Design
Professional, except those previously and properly made in writing and identified in the list
provided by the Contractor as unsettled at the time of Substantial Completion per Sections 9.8.b.
Section 9.9 Partial Occupancy or Use
a. The Owner may occupy or use any completed or partially completed portion of the Work at any
stage when such portion is designated by separate agreement with the Contractor, as such
occupancy or use is consented to by the insurer and required under Section 11.3 provided it is
authorized by public authorities having jurisdiction over the Project. Such partial occupancy or
use may commence whether or not the portion is substantially complete, provided the Owner and
Contractor have accepted in writing the responsibilities assigned to each of them for payments,
retainage, if any, security, maintenance, heat, utilities, damage to the Work and insurance, and
have agreed in writing concerning the period for correction of the Work and commencement of
warranties required by the Contract Documents. When the Contractor considers a portion
substantially complete, the Contractor shall prepare and submit a list to the Design Professional
as provided under Section 9.8.b. Consent of the Contractor to partial occupancy or use shall not
be unreasonably withheld. The stage of the progress of the Work shall be determined by written
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
agreement between the Owner and Contractor or, if no agreement is reached, by decision of the
Owner.
b.Immediately prior to such partial occupancy or use, the Owner, Contractor, and Design
Professional shall jointly inspect the area to be occupied or portion of the Work to be used in
order to determine and record the condition of the Work.
c. Unless otherwise agreed upon, partial occupancy or use of a portion or portions of the Work shall
not constitute acceptance of Work not complying with the requirements of the Contract
Documents.
Section 9.10 Final Completion and Final Payment
a. Upon receipt of the Contractor’s written notice that the Work is ready for final inspection and
acceptance and upon receipt of a final Application for Payment, the Design Professional will
promptly make such inspection. When the Design Professional finds the Work acceptable under
the Contract Documents and the Contract fully performed, the Design Professional will promptly
issue a final Certificate for Payment stating that the Work has been completed in accordance with
the Contract Documents and that the entire balance found to be due the Contractor and noted in
the final Certificate is due and payable. The Design Professional’s final Certificate for Payment
will constitute a further representation that conditions listed in Section 9.10.b as precedent to the
Contractor’s being entitled to final payment have been fulfilled. All warranties and guarantees
required under Section 3.5 or otherwise required pursuant to the Contract Documents shall be
assembled and delivered by the Contractor to the Design Professional as part of the final
Application for Payment. The final Certificate for Payment will not be issued by the Design
Professional until all warranties and guarantees have been received and accepted by the Owner.
“Final Completion” occurs when all the conditions of this Section and the Contract Documents
are met as set forth herein.
b. Neither final payment nor any remaining retained percentage shall become due until the
Contractor submits to the Design Professional and Owner; (1) an affidavit that payrolls, bills for
materials and equipment, and other indebtedness connected with the Work for which the Owner
or Owner’s property might be responsible or encumbered (less amounts withheld by the Owner)
have been paid or otherwise satisfied; (2) a certificate evidencing that insurance required by the
Contract Documents to remain in full force after final payment is currently in effect; (3) a written
statement satisfactory to the Owner that the insurance will cover the period required by the
Contract Documents; (4) consent of surety to final payment; (5) if required by the Owner, other
data establishing payment or satisfaction of obligations, such as receipts and releases and waivers
of liens, claims, security interests, or encumbrances arising out of the Contract for Construction,
to the extent and in such form as may be designated by the Owner and Owner’s lender; (6)
certification by the Contractor that (i) all Work has been completed in accordance with the
Contract Documents, (ii) the final Application for Payment includes all claims of the Contractor
against the Owner arising in connection with the Project and constitutes a waiver and release of
any and all claims not presented in that application except for claims arising out of third party
actions, cross-claims and counterclaims, and (iii) the Record Drawings maintained by the
Contractor pursuant to the Contract Documents and delivered to the Owner or Design
Professional are complete and accurate in all respects; and (7)evidence of compliance with all
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
requirements of the Contract Documents, such as notices, certificates, affidavits, or other
requirements to complete obligations under the Contract Documents, including, but not limited
to, (i) instruction of the Owner’s representatives in the operation of mechanical, electrical,
plumbing, and other systems; (ii) delivery of keys to the Owner with keying schedule (master,
submaster, and special keys); (iii) delivery to the Owner of the Contractor’s warranties as set
forth in the Contract Documents and each written warranty and assignment thereof prepared in
duplicate, certificates of inspections, and bonds for the Design Professional’s review and delivery
to the Owner; (iv) delivery to the Owner of printed operating, servicing, maintenance and
cleaning instructions for all Work (parts lists and special tools for mechanical and electrical work)
in approved form; (v) delivery to the Owner of the Record Drawings; (vi) delivery to the Owner
of a Final Waiver and Release of Liens covering all Work for itself and for each Subcontractor,
vendor, and material supplier who furnished labor, materials, and services to the Work, executed
by an authorized officer and duly notarized; (vii) delivery to the Owner of final waivers of lien
from each subcontractor and material supplier who furnished labor, materials, and services to the
Work, executed by their respective officers and duly notarized; and (viii) delivery of sales and use
tax certificate number of the Contractor. In addition to the foregoing, all other submissions
required by other Articles and Paragraphs of the Specifications and other Contract Documents
shall be submitted to the Owner before approval of final payment. If a Subcontractor refuses to
furnish a release or waiver required by the Owner and Owner’s lender (if any), the Contractor
may furnish a bond satisfactory to the Owner and Owner’s lender (if any) to indemnify the Owner
against such lien, claim, security interest, or encumbrance. If a lien, claim, security interest, or
encumbrance remains unsatisfied after payments are made, the Contractor shall refund to the
Owner all money that the Owner may be compelled to pay in discharging the lien, claim, security
interest, or encumbrance, including all costs and attorneys’ fees.
i. In addition to items listed in 9.10.b to be submitted before Final Payment will be made or
remaining retainage released, Contractor shall deliver a permanent certificate of
occupancy from local authorities having jurisdiction.
c. If, after Substantial Completion of the Work, final completion thereof is materially delayed
through no fault of the Contractor or by issuance of Change Orders affecting final completion,
and the Design Professional so confirms, the Owner shall, upon application by the Contractor and
certification by the Design Professional, and without terminating the Contract, make payment of
the balance due for that portion of the Work fully completed, corrected, and accepted. If the
remaining balance for Work not fully completed or corrected is less than retainage stipulated in
the Contract Documents, and if bonds have been furnished, the written consent of the surety to
payment of the balance due for that portion of the Work fully completed and accepted shall be
submitted by the Contractor to the Design Professional prior to certification of such payment.
Such payment shall be made under terms and conditions governing final payment, except that it
shall not constitute a waiver of Claims.
d. The making of final payment shall constitute a waiver of Claims by the Owner except those
arising from
.1 bond claims, Claims, liquidated damages, security interests, or
encumbrances arising out of the Contract and unsettled;
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.2 failure of the Work to comply with the requirements of the Contract
Documents;
.3 terms of special warranties required by the Contract Documents;
.4 audits performed by the Owner, if permitted by the Contract Documents,
after final payment; or
.5 gross negligence, willful misconduct, or fraudulent concealment in
connection with the performance of the Contract.
e. Application for and acceptance of final payment by the Contractor, a Subcontractor, or a supplier,
shall constitute a waiver of claims by that payee against the Owner or Design Professional except
those previously made in writing and identified by that payee arising after the waiver given at
Substantial Completion payment described in Sections 9.8.b and 9.8.f.
f. In addition to any other damages, failure of the Contractor to achieve final completion within
sixty (60) days after the specified date of Substantial Completion, subject to authorized
extensions, will result in the Contractor being responsible for excess Design Professional’s and
other Owner’s consultant(s)’ fees beyond their original scope of services required to achieve final
completion (“Excess Fees”). Excess Fees will be deducted from the amount due the Contractor.
Article 10. PROTECTION OF PERSONS AND PROPERTY
Section 10.1 Safety Precautions and Programs
The Contractor shall be responsible for initiating, maintaining, and supervising all safety
precautions and programs in connection with the performance of the Contract. Contractor’s and all
Subcontractors' Safety Programs shall comply with all applicable requirements of the Occupational Safety
and Health Act of 1970, and all other applicable state, local, or federal laws or regulations.
Section 10.2 Safety of Persons and Property
a. The Contractor shall take reasonable precautions for safety of, and shall provide reasonable
protection to prevent damage, injury, or loss to all of the following:
.1 employees on the Work and other persons who may be affected thereby;
.2 the Work and materials and equipment to be incorporated therein,
whether in storage on or off the site, under care, custody, or control of the
Contractor, a Subcontractor, or a Sub-subcontractor; and
.3 other property at the site or adjacent thereto, such as trees, shrubs, lawns,
walks, pavements, roadways, structures, and utilities not designated for removal,
relocation, or replacement in the course of construction.
b. The Contractor shall comply with, and give notices required by applicable laws, statutes,
ordinances, codes, rules and regulations, and lawful orders of public authorities, bearing on safety
of persons or property or their protection from damage, injury, or loss.
c. The Contractor shall implement, erect, and maintain, as required by existing conditions and
performance of the Contract, reasonable safeguards for safety and protection, including posting
danger signs and other warnings against hazards; promulgating safety regulations; and notifying
the owners and users of adjacent sites and utilities of the safeguards. The Contractor shall also be
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
responsible, at the Contractor’s sole cost and expense, for all measures necessary to protect any
property adjacent to the Project and improvements therein. Any damage to such property or
improvements shall be promptly repaired by the Contractor.
d. When use or storage of explosives or other hazardous materials or equipment, or unusual methods
are necessary for execution of the Work, the Contractor shall exercise utmost care and carry on
such activities under supervision of properly qualified personnel, and the Contractor shall give the
Owner and the Design Professional reasonable advance written notice of such planned activities.
e. The Contractor shall promptly remedy damage and loss (other than damage or loss insured under
property insurance required by the Contract Documents) to property referred to in Sections
10.2.a.2 and 10.2.a.3 caused in whole or in part by the Contractor, a Subcontractor, a Sub-
subcontractor, or anyone directly or indirectly employed by any of them, or by anyone for whose
acts they may be liable and for which the Contractor is responsible under Sections 10.2.a.2 and
10.2.a.3. The Contractor may make a Claim for the cost to remedy the damage or loss to the
extent such damage or loss is attributable to acts or omissions of the Owner or Design
Professional or anyone directly or indirectly employed by either of them, or by anyone for whose
acts either of them may be liable, and not attributable to the fault or negligence of the Contractor.
The foregoing obligations of the Contractor are in addition to the Contractor’s obligations under
Section 3.18.
f. The Contractor shall designate a responsible member of the Contractor’s organization at the site
whose duty shall be the prevention of accidents. This person shall be the Contractor’s
superintendent unless otherwise designated by the Contractor in writing to the Owner and Design
Professional.
g. The Contractor shall not permit any part of the construction or site to be loaded so as to cause
damage or create an unsafe condition.
h. Injury or Damage to Person or Property
If either party suffers injury or damage to person or property because of an act or omission of the
other party, or of others for whose acts such party is legally responsible, written notice of the
injury or damage, whether or not insured, shall be given to the other party within a reasonable
time not exceeding 21 days after discovery. The notice shall provide sufficient detail to enable the
other party to investigate the matter.
i. The Contractor shall immediately report in writing to the Owner and Design Professional all
accidents arising out of or in connection with the Work that cause death, personal injury, or
property damage, giving full details and statements of any witnesses. In addition, if death, serious
personal injuries, or serious damages are caused, the accident shall be reported immediately
electronically, as well as by telephone or messenger to the Owner and the Design Professional.
Section 10.3 Hazardous Materials and Substances
a. Hazardous materials include any material in such quantity, concentration, and physical or
chemical characteristics including, but not limited to, ignitability or toxicity, so as to be capable
of posing an unreasonable risk to health, safety and/or property if released into the atmosphere,
transported, stored, or disposed of. The Contractor is responsible for compliance with any
requirements included in the Contract Documents regarding hazardous materials or substances. If
the Contractor encounters a hazardous material or substance not addressed in the Contract
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
Documents and if reasonable precautions will be inadequate to prevent foreseeable bodily injury
or death to persons resulting from a material or substance, including but not limited to asbestos or
polychlorinated biphenyl (PCB), encountered on the site by the Contractor, the Contractor shall,
upon recognizing the condition, immediately stop Work in the affected area and notify the Owner
and Design Professional of the condition in writing.
.1 For the purposes of this section, the following terms have the below meanings
(however, each definition should be read as broadly as possible to incorporate similar
hazardous materials or substances:
Asbestos: any material that contains more than one percent asbestos and is friable
or is releasing asbestos fibers into the air above current action levels established
by the United States Occupational Safety and Health Administration.
Petroleum: Petroleum, including crude oil or any fraction thereof which is liquid
at standard conditions of temperature and pressure (60 degrees Fahrenheit and
14.7 pounds per square inch absolute), and including but not limited to oil, fuel
oil, oil sludge, oil refuse, gasoline, diesel fuel, kerosene, and oil mixed with other
non-Hazardous Waste and crude oils.
Hazardous Waste: any solid waste listed as hazardous or which possesses one or
more hazardous characteristics.
b. Upon receipt of the Contractor’s written notice, the Owner shall obtain the services of a licensed
laboratory to verify the presence or absence of the material or substance reported by the
Contractor and, in the event such material or substance is found to be present, to cause it to be
rendered harmless. Unless otherwise required by the Contract Documents, the Owner shall
furnish in writing to the Contractor and Design Professional the names and qualifications of
persons or entities who are to perform tests verifying the presence or absence of the material or
substance or who are to perform the task of removal or safe containment of the material or
substance. The Contractor and the Design Professional will promptly reply to the Owner in
writing stating whether or not either has reasonable objection to the persons or entities proposed
by the Owner. If either the Contractor or Design Professional has an objection to a person or
entity proposed by the Owner, the Owner shall propose another to whom the Contractor and the
Design Professional have no reasonable objection. When the material or substance has been
rendered harmless, Work in the affected area shall resume upon written agreement of the Owner
and Contractor. By Change Order duly processed and approved, the Contract Time shall be
extended appropriately, and the Contract Sum shall be increased by the amount of the
Contractor’s reasonable additional costs of shutdown, delay, and start-up, both as specified in
Article 7. The term “rendered harmless” shall be interpreted to mean, without limitation that
levels of hazardous materials, including, but not limited to, asbestos and polychlorinated
biphenyls, are less than any applicable exposure standards set forth in OSHA regulations. In no
event, however, shall the Owner have any responsibility for any substance or material that is
brought to the Project site by the Contractor, any Subcontractor, any material supplier, or any
entity for whom any of them is responsible. The Contractor agrees not to use any fill or other
materials to be incorporated into the Work that are hazardous, toxic, or made up of any items that
are hazardous or toxic.
c. Omitted.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
d. The Owner shall not be responsible under this Section 10.3 for hazardous materials or substances
the Contractor brings to the site unless such materials or substances are required by the Contract
Documents. The Owner shall be responsible for hazardous materials or substances required by the
Contract Documents, except to the extent of the Contractor’s fault or negligence in the use and
handling of such materials or substances.
e. Omitted.
f. THE CONTRACTOR SHALL INDEMNIFY THE OWNER FOR THE COST AND
EXPENSE THE OWNER INCURS (1) FOR REMEDIATION OF A MATERIAL OR
SUBSTANCE THE CONTRACTOR BRINGS TO THE SITE AND NEGLIGENTLY
HANDLES, OR (2) WHERE THE CONTRACTOR FAILS TO PERFORM ITS
OBLIGATIONS UNDER SECTION 10.3.a, EXCEPT TO THE EXTENT THAT THE
COST AND EXPENSE ARE DUE TO THE OWNER’S FAULT OR NEGLIGENCE.
Section 10.4 Emergencies
In an emergency affecting safety of persons or property, the Contractor shall act, at the
Contractor’s discretion, to prevent threatened damage, injury, or loss. Additional compensation or
extension of time claimed by the Contractor on account of an emergency shall be determined as provided
in Article 15 and Article 7.
Section 10.5 Site Visits
Anyone other than the Owner’s designated representatives, the Design Professional, the Design
Professional’s consultants, and the Owner’s other consultants visiting the job site who is not employed by
a Contractor shall be required to register with the Contractor’s site office before proceeding onto the job
site.
Article 11. INSURANCE AND BONDS
Section 11.1 Contractor’s Liability Insurance
a.The Contractor shall purchase and maintain in a company or companies lawfully authorized to do
business in Texas and as further qualified in Paragraph 11.6, such insurance as will protect the
Contractor and the Indemnitees from claims set forth below which may arise out of or result from
the Contractor’s operations and completed operations under the Contract and for which the
Contractor may be legally liable, whether such operations be by the Contractor or by a
Subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for
whose acts any of them may be liable:
.1 Claims under workers’ compensation, disability benefit and other similar
employee benefit acts which are applicable to the Work to be performed;
including private entities performing Work at the site and exempt from the
coverage on account of number of employees or occupation, which entities shall
maintain voluntary compensation coverage at the same limits specified for
mandatory coverage for the duration of the Project;
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.2 Claims for damages because of bodily injury, occupational sickness or
disease, or death of the Contractor’s employees; or persons or entities exempt by
statute from the requirements of Section 11.1.a.1, but required by the Contract
Documents to provide the insurance required by that Section;
.3 Claims for damages because of bodily injury, sickness or disease, or
death of any person other than the Contractor’s employees;
.4 Claims for damages insured by usual personal injury liability coverage;
.5 Claims for damages, other than to the Work itself, because of injury to or
destruction of tangible property, including loss of use resulting therefrom;
.6 Claims for damages because of bodily injury, death of a person or
property damage arising out of ownership, maintenance or use of a motor
vehicle, including pollution clean-up if hauling hazardous materials; and
.7 Claims for bodily injury or property damage arising out of completed
operations, which coverage shall be maintained for no less than ten (10) years
following final payment.
.8 Claims for damages to the Work, and/or materials and equipment
used/stored at the Work, as may be covered under any Builder’s Risk insurance
policy.
b. The Contractor’s Commercial General Liability Insurance should be written on ISO Form CG 00
01 10 01 or its equivalent and provide the following:
.1 Premises/operations (Including X-C-U coverages);
.2 Independent contractors;
.3 Products and completed operations with a per project aggregate limit,
which coverage shall be maintained for a period of ten (10) years from the date
of the Final Payment;
.4 Personal injury (libel, slander, false arrest) liability with employment
exclusion deleted;
.5 Blanket Contractual, including, but not limited to, a specified provision
for the Contractor’s obligations under Section 3.18 of the Contract Documents;
.6 Broad form property damage including, but not limited to, completed
operations;
.7 Primary and Non-Contributory endorsement in favor of Indemnitees; and
.8 Contain a Waiver of Subrogation in favor of Indemnitees.
c. Professional Errors and Omissions Liability Insurance is required for all licensed and certified
professionals, including, but not limited to, contractors, engineers, Design Professionals, design-
build and design professionals as follows:
.1 The retroactive date preceding the date of the contract; and
.2 An extended reporting period of three (3) years past substantial
completion.
d. Notice of Cancellation or Expiration of Contractor’s Required Insurance. Within three (3)
business days of the date the Contractor becomes aware of an impending or actual cancellation or
expiration of any insurance required by the Contract Documents, the Contractor shall provide
notice to the Owner of such impending or actual cancellation or expiration. Upon receipt of notice
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
from the Contractor, the Owner shall, unless the lapse in coverage arises from an act or omission
of the Owner, have the right to stop the Work until the lapse in coverage has been cured by the
procurement of replacement coverage by the Contractor. The furnishing of notice by the
Contractor shall not relieve the Contractor of any contractual obligation to provide any required
coverage.
e. The Contractor shall, for the protection and benefit of the Indemnitees and the Contractor and as
part of the Contractor’s efforts to satisfy the obligations set forth in this Article 11, procure, pay
for, and maintain in full force and effect, at all times during the performance of the Work until
final acceptance of the Work; and for such duration as required in the Contract Documents;
policies of insurance issued by a responsible carriers acceptable to the Owner, and in form and
substance satisfactory to the Owner, that afford the coverages set forth in the Schedule of
Insurance, attached to the Contract and made a part of it as Exhibit “YX” – Contractor’s
Insurance Certificate(s). All such insurance shall be written on an occurrence basis, with the sole
exception of Professional Errors and Omissions Liability Insurance. In the event professional
liability coverage is not available on “an occurrence” basis, a “claims made” basis policy with
effective and retroactive dates prior to the effective date of the Contract Documents and an
extended reporting period of at least three (3) years beyond Substantial Completion or as
otherwise required by the Contract Documents, whichever is greater, may be substituted with the
written consent and approval of the Owner and Design Professional. The Contractor’s completed
operations coverage shall be maintained until the expiration of the period for correction of Work
or for such other period for maintenance of completed operations coverage as specified in the
Contract Documents.
f. The Contractor agrees to deliver to the Design Professional, for transmittal to the Owner with a
copy to the Design Professional within ten (10) days of the date of the Owner-Contractor
Agreement and prior to bringing any equipment or personnel onto the site of the Work or the
Project site, and thereafter upon renewal or replacement of each required policy of insurance,
certified copies of all required insurance policies procured by the Contractor under or pursuant to
this Article 11 or, with the written consent of the Owner and Design Professional, Certificates of
Insurance in form and substance satisfactory to the Owner and Design Professional evidencing
the required coverages with limits not less than those specified in Section 11.1.k below and all
endorsements as required in Article 11 herein. The coverage afforded under any insurance policy
obtained under or pursuant to this Section 11.1 shall be primary to any valid and collectible
insurance carried separately by any of the Indemnitees. Furthermore, all policies and Certificates
of Insurance shall expressly provide that no less than thirty (30) days prior written notice (ten (10)
days for non-payment of premium) shall be given the Design Professional and Owner in the event
of material alteration, cancellation, nonrenewal or expiration of the coverage contained in such
policy or evidenced by such certified copy or Certificate of Insurance. An additional certificate
evidencing continuation of liability coverage, including coverage for completed operations, shall
be submitted with the final Application for Payment as required by Section 9.10.b and thereafter
upon renewal or replacement of such coverage until the expiration of the time required by Section
11.1.e. Information concerning reduction of coverage shall be furnished by the Contractor with
reasonable promptness.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
g. Certificates of Insurance with the following or similar wording are not acceptable: “Failure to
notify the certificate holder shall impose no obligation or liability of any kind upon the insurer, its
agents or representatives.”
h. In no event shall any failure of the Design Professional to receive certified copies or certificates
of policies required under Paragraph 11.1.f or to demand receipt of such certified copies or
certificates prior to the Contractor’s commencing the Work be construed as a waiver by the
Owner of the Contractor’s obligations to obtain insurance pursuant to this Article 11.
i. When any required insurance, due to the attainment of normal expiration date or renewal date,
shall expire, the Contractor shall furnish to the Design Professional Certificates of Insurance and
amendatory riders or endorsements that clearly evidence the continuation of all coverage in the
same manner, limits of protection, and scope of coverage as was provided by the previous policy
forty-five (45) days prior to renewal date. In the event any renewal or replacement policy, for
whatever reason obtained or required, is written by a carrier other than that with whom the
coverage was previously placed, or the subsequent policy differ in any way from the previous
policy, the Contractor shall also furnish the Design Professional with a certified copy of the
renewal or replacement policy unless the Owner provide the Contractor with prior written consent
to submit only a Certificate of Insurance for any such policy. All renewal and replacement
policies shall be in form and substance satisfactory to the Owner and Design Professional and
written by carriers acceptable to the Owner and Design Professional.
j. Any Aggregate limit under the Contractor’s liability insurance, shall by endorsement, apply to
this Project separately.
k. The Contractor shall notify the Owner and Design Professional in writing of any reduction in
collectible limits (aggregate limits) by an amount in excess of Fifty Thousand Dollars ($50,000),
and the Contractor shall promptly procure, at no expense to the Owner, such additional coverage
as necessary to restore the valid and collectible limits of such insurance to that required under the
Contract Documents.
l. The Contractor shall cause each Subcontractor to procure insurance congruent with the
Contractor’s insurance requirements as specified in the Contract Documents and satisfactory to
the Owner and Design Professional and name each of the Indemnitees as additional insureds
under the Subcontractor’s commercial general liability, automobile and umbrella excess liability
policies. The additional insured endorsement included on the Subcontractor’s commercial general
liability policy shall state that coverage is afforded the additional insureds with respect to claims
arising out of all on-going and completed operations performed by or on behalf of the Contractor.
Each policy shall contain a Waiver of Subrogation in favor of the Indemnities, provide for forty-
five (45) day notice of cancellation or non-renewal, and be primary without contribution if the
additional insureds have other insurance that is applicable to the loss. If the additional insureds
have other insurance that is applicable to the loss, such other insurance shall be on an excess or
contingent basis. The amount of the insurer’s liability under this insurance policy shall not be
reduced by the existence of such other insurance.
m. The Indemnitees shall also be shown as “Additional Insureds” on the property, commercial
general liability, automobile liability and umbrella (excess) liability policies and evidence of
same must be included in Certificates of Insurance. Copies of policy endorsements must be
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
provided listing the Indemnities as Additional Insureds, using ISO forms CG2010, CG2037,
CA0070, CA0032 or their equivalents, and approved as to form by Owner.
n. A “waiver of subrogation” clause in favor of the Owner will be attached to the workers
compensation, commercial general liability, umbrella (excess) liability, automobile and the any
applicable property insurance policies and evidence of same must be included in Certificates of
Insurance. Copies of policy endorsements must be provided showing waivers of subrogation in
favor of the Indemnities using ISO forms CG2404, CA0070, CA0032, WC0003 or their
equivalents, and approved as to form by Owner.
o. The Owner reserves the right to review the insurance requirements during the effective period of
its Agreement with the Contractor, and provide a written request for the Contractor to make any
reasonable and commercially available adjustments to insurance coverages and\or limits when
deemed reasonably prudent by the Owner based upon its unilateral interpretation of changes in
statutory law, court decisions or the Owner’s potential increase in exposure to loss.
p. Neither Contractor, Subcontractor, Sub-subcontractor, nor any of their insurance carrier’s liability
obligations shall be limited to the minimum limits of coverage of insurance maintained or
required to be maintained by the Contract Documents.
Section 11.2 Owner’s Liability Insurance
a. The Owner shall be responsible for purchasing and maintaining the Owner’s usual liability
insurance.
Section 11.3 Property Insurance
a. The Contractor shall purchase and maintain “builder’s risk” property insurance, or comparable
coverage, for the full replacement cost value thereof, for (i) the Work that is to be done, (ii) all
insurable items of Work, title to which has been acquired by Owner in accordance with the
Contract Documents and (iii) all materials to be incorporated in the Work, if such materials are in
or upon the Premises, or in transit to Premises, whether or not title has been acquired by Owner.
Such insurance shall not cover any property owned, leased, or otherwise used in connection with
the Work by Contractor, Contractor’s subcontractors or the agents or employees of them, that is
not forming a permanent part of the Project. This insurance shall include the interests of Owner,
Contractor, and Subcontractors and shall provide coverage against loss for “direct physical
damage” (previously known as “all risk” coverage) including, but not limited to, without
duplication of coverage, fire, extended coverage, vandalism and malicious mischief, theft,
collapse, earthquake, flood, sprinkler leakage, windstorm, testing and startup, temporary
buildings and debris removal including demolition and increased cost of construction occasioned
by enforcement of any applicable legal requirements.
b. Any coverage related to the builder’s risk property insurance maintained by Contractor for time
including delay in opening and/or extra expenses shall inure to the benefit of Owner only. Owner
shall be the only party insured under such policy, with the sole exception that the Contractor may
be entitled to payment of its fee and general conditions associated with the reconstruction, less
any deductible.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
c. The Contractor’s insurance shall cover against loss for “direct physical damage” (previously
known as “all risk” coverage) with sufficient limits to protect the full replacement cost value of
the Work.
d. If by the terms of the property insurance there is a deductible amount, in the event of a loss
covered by such insurance, Contractor shall be responsible for all deductibles per occurrence
which shall be considered a Cost of the Work for all insurable items of Work and materials to be
incorporated in the Work, title to which has not been acquired by Owner in accordance with the
Contract Documents. Except for Contractor’s deductible risk, Owner is bearing all risk of loss to
the Property for which Owner, Contractor, and others have an insurable or financial interest
during construction, and, in the event of a loss to the property during construction, Owner agrees
to rely solely to the proceeds of the Builder’s Risk Insurance which Owner Contractor has agreed
to furnish.
e. To the extent permitted by law, Owner and Contractor waive all rights against (1) each other and
any of their subcontractors, sub-subcontractors, agents, and employees, each of the other, and (2)
Owner’s Separate Contractors, if any, and any of their subcontractors, sub-subcontractors, agents,
and employees, for damages caused by fire or other causes of loss to the extent covered by
property insurance obtained pursuant to this Section or other property insurance applicable to the
Work. Owner or Contractor, as appropriate, shall require of Owner’s Separate Contractors, if
any, and the subcontractors, sub-subcontractors, agents, and employees of any of them, by written
appropriate agreement, similar waivers each in favor of other parties enumerated herein.
f. To the degree allowed by the insurer, Owner and Contractor shall each have its policies endorsed
to provide for a waiver of the right of subrogation against the other respective party.
g. Any loss insured pursuant to this Section 11.3 Property Insurance is to be adjusted by Owner and
made payable to Owner as trustee for the insureds, as their interests may appear, subject to the
requirements of any applicable mortgagee clause. Contractor shall pay each Subcontractor a just
share of any insurance monies received by Contractor, and by appropriate written agreement,
shall require each Subcontractor to make payments to its Sub-subcontractors in similar manner.
h. Upon request, Owner shall make available for inspection by Contractor a copy of all policies to
be furnished by Owner.
Section 11.4 Performance, Maintenance, and Payment Bond
a. The Contractor must furnish bonds covering faithful performance of the Contract and payment of
obligations arising thereunder as stipulated in bidding requirements or specifically required in the
Contract Documents on the date of execution of the Contract. Such bonds shall be issued in an
amount equal to the total Contract Sum by a surety company licensed in the state where the
Project is located, with a current A.M. Best rating of at least A- X, included on the U.S. Treasury
Department’s listing of approved sureties, and acceptable to the Owner and Design Professional,
or as expressly agreed otherwise by the Owner and Design Professional in writing.
.1 Except as otherwise required by statute, the form and substance of such
bonds shall be satisfactory to the Owner in the Owner's sole judgment and shall
satisfy the requirements Texas Government Code Chapters 2253 and 2269.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.2 The Performance Bond, Maintenance Bond, and the Labor and Material
Payment Bond shall each be in an amount equal to the Contract Sum and all
subsequent increases.
.3 Every Bond under this Section 11.4.a must display the Surety's Bond
Number and a rider including the following provisions, which shall be attached
to each Bond:
a) The Surety hereby agrees that it consents to and waives notice of any
addition, alteration, omission, change, or other modification of the
Contract Documents;
b) Any addition, alteration, change, extension of time, or other modification
of the Contract Documents, or a forbearance on the part of either the
Owner or the Contractor to the other, shall not release the Surety of its
obligations hereunder, and notice to the Surety of such matters is hereby
waived; and
c) The Surety agrees that it is obligated under the bonds to any successor,
grantee, or assignee of the Owner.
b. Upon the request of any person or entity appearing to be a potential beneficiary of bonds covering
payment of obligations arising under the Contract, the Contractor shall promptly furnish a copy of
the bonds or shall authorize a copy to be furnished.
c. The Bond Form shall be in a form provided by the Owner.
d. Additional Performance, Maintenance, and Payment Bonds may be recommended by the Design
Professional and required by the Owner, at the Owner’s sole discretion, from any Subcontractor.
The Owner will pay such actual, additional expenditures as Cost of the Work using the process
specified in Article 7 for Changes in the Work. All such bonds shall be in form and substance
satisfactory to the Owner and Design Professional.
e. The Contractor shall deliver the required bonds to the Owner no later than three (3) business days
following the date of the Agreement is entered into, or if the Work is to be commenced prior to
the date the Agreement is entered into, in response to a notification of award. The Contractor
shall, prior to the commencement of the Work, submit evidence satisfactory to the Owner that
such bonds will be furnished.
f. The Contractor shall require the attorney-in-fact who executes the required bond on behalf of the
surety to affix thereto a certified and current copy of the power of attorney.
Section11.5 Adjustment and Settlement of Insured Loss
a. 11.5.1 Omitted.
b. Prior to settlement of an insured loss, the Owner shall notify the Contractor of the terms of the
proposed settlement as well as the proposed allocation of the insurance proceeds. The Contractor
shall have fourteen (14) days from receipt of notice to object to the proposed settlement or
allocation of the proceeds. If the Contractor does not object, the Owner shall settle the loss and
the Contractor shall be bound by the settlement and allocation. Upon receipt, the Owner shall
deposit the insurance proceeds in a separate account and make the appropriate distributions.
Thereafter, if no other agreement is made or the Owner does not terminate the Contract for
convenience, the Owner and Contractor shall execute a Change Order for reconstruction of the
damaged or destroyed Work in the amount allocated for that purpose. If the Contractor timely
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
objects to either the terms of the proposed settlement or the allocation of the proceeds, the Owner
may proceed to settle the insured loss, and any dispute between the Owner and Contractor arising
out of the settlement or allocation of the proceeds shall be resolved pursuant to Article 15.
Pending resolution of any dispute, the Owner may issue a Construction Change Directive for the
reconstruction of the damaged or destroyed Work.
Section 11.6 Insurance Companies
All insurance coverage procured by the Contractor shall be provided by insurance companies
having current policyholder ratings no lower than “A- X” by A.M. Best and acceptable by the Owner and
Design Professional, or as expressly agreed otherwise by the Owner, Contractor and Owner in writing.
Such companies must be licensed to do business in the State of Texas.
Section 11.7 Failure to Purchase Insurance
If one or more of the Indemnitees, or the Contractor is damaged by the failure of either the Owner
or the Contractor to purchase or maintain the insurance required under this Article 11, then the party who
failed to purchase or maintain the insurance shall bear all reasonable costs (including attorneys’ fees and
court and settlement expenses) properly attributable to the failure.
Section 11.8 Insurance Limits Required
The following insurance limits are the minimums to be carried by the Design Professional, the
Design Professional’s consultants, the Owner’s other consultants, the Contractor, and the Subcontractors,
Sub-subcontractors, and suppliers, unless higher limits are required by their respective Agreements or
Texas law (in which case those limits shall control):
.1 Automobile Liability
$1,000,000 Combined Single Limit
.2 Commercial General Liability
$1,000,000 Aggregate, Per Occurrence and Personal Injury
$2,000,000 General Aggregate
$2,000,000 Products/Completed Operations Aggregate
$1,000,000 Personal and Advertising Injury
$500,000 Fire Damage
$5,000 Medical Payments
.3 Professional Errors & Omissions Liability
Amount equal to the Contract Sum and all subsequent increases;
$13,000,000 Occurrence & Aggregate Minimum
$53,000,000 Occurrence & Aggregate Maximum
.4 Worker’s Compensation
Statutory Limits
$1,000,000 Employers Liability
.5 Umbrella or Excess Liability
$25,000,000 Occurrence & Aggregate Maximum
$5,000,000 Occurrence & Aggregate Maximum (for
Subcontractors)
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.6 Contractor’s Environmental Impairment/Pollution coverage
$1,000,000 Occurrence or Claim
$2,000,000 Policy Aggregate
.7 Builder’s Risk (where applicable)
100% of the total value of the work
a. Limits for primary policies may differ from those shown when Umbrella or Excess
Liability insurance is provided, as long as all coverage is equal to or greater than the
minimum limits required herein.
Article 12. UNCOVERING AND CORRECTION OF WORK
Section 12.1 Uncovering of Work
a.If a portion of the Work is covered contrary to the Design Professional’s request or to
requirements specifically expressed in the Contract Documents, it must, if requested in writing by
the Design Professional, be uncovered for the Design Professional’s examination and be replaced
at the Contractor’s expense without change in the Contract Time.
b. If a portion of the Work has been covered that the Design Professional has not specifically
requested to examine prior to its being covered, the Design Professional may request to see such
Work and it shall be uncovered by the Contractor. If such Work is in accordance with the
Contract Documents, the Contractor shall be entitled to an equitable adjustment to the Contract
Sum and Contract Time as may be appropriate. If such Work is not in accordance with the
Contract Documents, the costs of uncovering the Work, and the cost of correction, shall be at the
Contractor’s expense.
Section 12.2 Correction of Work
a. Before Substantial Completion
The Contractor shall promptly correct Work rejected by the Design Professional or failing to
conform to the requirements of the Contract Documents, discovered before Substantial
Completion and whether or not fabricated, installed or completed. Costs of correcting such
rejected Work, specifically including but not limited to additional testing and inspections, the cost
of uncovering and replacement; the cost of any additional supervision, material, labor, equipment,
rental charges, home office overhead, and other expenditures necessitated to both rectify the non-
complying conditions, protect adjacent Work of both the Contractor and the Project, and restore
Work by the Contractor and others necessarily damaged in the course of rectifying the non-
complying conditions; as well as compensation for the Design Professional’s services and
expenses made necessary thereby, shall be at the Contractor’s expense.
i. If prior to the date of Substantial Completion the Contractor, a Subcontractor, or anyone
for whom either is responsible uses or damages any portion of the Work, including,
without limitation, mechanical, electrical, plumbing, and other building systems,
machinery, equipment, or other mechanical device, the Contractor shall cause such item
to be restored to “like new” condition at no expense to the Owner. In addition, the
Contractor shall promptly remedy damage and loss arising in conjunction with the Project
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
caused in whole or in part by the Contractor, a Subcontractor, a Sub-subcontractor,
supplier, or anyone directly or indirectly employed by any of them, or anyone for whose
acts they may be liable or for which the Contractor is otherwise responsible.
b. After Substantial Completion
i. In addition to the Contractor’s obligations under Section 3.5, if, within two years after the
date of Substantial Completion of the Work or designated portion thereof or after the date
for commencement of warranties established under Section 9.9.a, or by terms of any
applicable special warranty required by the Contract Documents, or within such longer
period of time as may be prescribed by law, any of the Work is found to be not in
accordance with the requirements of the Contract Documents, the Contractor shall correct
it promptly after receipt of notice from the Owner to do so, unless the Owner has
previously given the Contractor a written acceptance of such condition. The Owner shall
give such notice promptly after discovery of the condition. If the condition is reasonably
discoverable, during the two-year period for correction of Work, and the Owner fails to
notify the Contractor and give the Contractor an opportunity to make the correction, the
Owner waives the rights to require correction by the Contractor and to make a claim for
breach of warranty. If the Contractor fails to correct nonconforming Work within a
reasonable time during that period after receipt of notice from the Owner or Design
Professional, the Owner may correct it in accordance with Section 2.5, and charge the
reasonable costs to the Contractor.
ii. The two-year period for correction of Work shall also be extended by the period of time
between Substantial Completion and the actual completion of the corrective Work
performed by the Contractor pursuant to this Section 12.2, but only with respect to the
corrected portions of the Work.
iii. Omitted.
c. Omitted.
d. The Contractor shall bear the cost of correcting destroyed or damaged construction of the Owner
or Separate Contractors, whether completed or partially completed, caused by the Contractor’s
correction or removal of Work that is not in accordance with the requirements of the Contract
Documents. These costs specifically include, but are not limited to such additional supervision,
material, labor, equipment rental charges, home office overhead, and other expenditures
necessitated to rectify the non-complying conditions, protect adjacent Work, and restore Work by
the Contractor and others necessarily damaged in the course of rectifying the non-complying
conditions.
e. Nothing contained in this Section 12.2 shall be construed to establish a period of limitation with
respect to other obligations the Contractor has under the Contract Documents. Establishment of
the one-year period for correction of Work as described in Section 12.2.b relates only to the
specific obligation of the Contractor to correct the Work, and has no relationship to the time
within which the obligation to comply with the Contract Documents may be sought to be
enforced, nor to the time within which proceedings may be commenced to establish the
Contractor’s liability with respect to the Contractor’s obligations other than specifically to correct
the Work.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
f. The Contractor’s obligations under this Section 12.2 shall, without limitation, survive acceptance
of the Work under the Contract and termination of the Contract.
Section 12.3 Acceptance of Nonconforming Work
If the Owner prefers to accept Work that is not in accordance with the requirements of the
Contract Documents, the Owner may do so instead of requiring its removal and correction, in which case
the Contract Sum will be reduced as appropriate and equitable. Such adjustment shall be effected whether
or not final payment has been made. In the event final payment has been made by the Owner subsequent
to accepting such non-conforming Work, the Contractor shall pay the Owner for the reduction in the
Contact Sum occasioned by such acceptance.
Article 13. MISCELLANEOUS PROVISIONS
Section 13.1 Governing Law
The Contract shall be governed by the laws of the state of Texas. Venue on any dispute arising
out of this Contract shall be in Denton County, Texas, which is the place where the Project is located and
where performance is primarily to occur.
Section 13.2 Successors and Assigns
a. The Owner and Contractor respectively bind themselves, their partners, successors, assigns, and
legal representatives to the covenants, agreements, and obligations contained in the Contract
Documents. Except as provided in Section 13.2.b, neither party to the Contract shall assign the
Contract, or any rights under the contract, in whole or in part without the written consent of the
other. If either party attempts to make an assignment without such consent, that party shall
nevertheless remain legally responsible for all obligations under the Contract.
b. The Owner may, without consent of the Contractor, assign the Contract to a lender providing
construction financing for the Project, if the lender assumes the Owner’s rights and obligations
under the Contract Documents. The Contractor shall execute all consents reasonably required to
facilitate the assignment.
c. Written Notice
Written notice shall be deemed to have been duly served if delivered in person to the individual,
to a member of the firm or entity, or to an officer of the corporation for which it was intended; or
if delivered at or sent by registered or certified mail or by courier service providing proof of
delivery to, the last business address known to the party giving notice.
Section 13.3 Rights and Remedies
a. Duties and obligations imposed by the Contract Documents and rights and remedies available
thereunder shall be in addition to and not a limitation of duties, obligations, rights, and remedies
otherwise imposed or available by law.
b. No action or failure to act by the Owner, Design Professional, or Contractor shall constitute a
waiver of a right or duty afforded them under the Contract, nor shall such action or failure to act
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
constitute approval of or acquiescence in a breach thereunder, except as may be specifically
agreed upon in writing.
Section 13.4 Quality Management Tests and Inspections
a. Tests, inspections, and approvals of portions of the Work shall be made as required by the
Contract Documents and by applicable laws, statutes, ordinances, codes, rules, and regulations or
lawful orders of public authorities. Unless otherwise provided, the Contractor shall make
arrangements for such tests, inspections, and approvals with an independent testing laboratory or
entity acceptable to the Owner, or with the appropriate public authority, and shall bear all related
costs of tests, inspections, and approvals. The Contractor shall give the Design Professional
timely notice of when and where tests and inspections are to be made so that the Design
Professional may be present for such procedures. The Owner shall bear costs of tests, inspections,
or approvals that do not become requirements until after bids are received or negotiations
concluded. The Owner shall directly arrange and pay for tests, inspections, or approvals where
building codes or applicable laws or regulations so require. As required by the provisions of
Texas Government Code, Section 2269.058(a), the Owner shall provide or contract for the
construction materials engineering, testing, and inspection services and the verification testing
services necessary for acceptance of the facility by the Owner. To the extent that any of the
provisions of this Section 13.4 or other provisions of this Agreement conflict with any of the
provisions of Section 2269.058(a) such conflict is unintentional, and the provisions of the Texas
Government Code shall control.
b. If the Design Professional, Owner, or public authorities having jurisdiction determine that
portions of the Work require additional testing, inspection, or approval not included under
Section 13.4.a, the Design Professional will, upon written authorization from the Owner, instruct
the Contractor to make arrangements for such additional testing, inspection, or approval, by an
entity acceptable to the Owner, and the Contractor shall give timely notice to the Design
Professional of when and where tests and inspections are to be made so that the Design
Professional may be present for such procedures. Such costs, except as provided in Section
13.4.c, shall be at the Owner’s expense.
c. If such procedures for testing, inspection, or approval under Sections 13.4.a and 13.4.b reveal
failure of the portions of the Work to comply with requirements established by the Contract
Documents (“Failed Work”), all costs made necessary by the Failed Work, including those of
repeated procedures and compensation for the Design Professional’s services and expenses and
all costs specified in Section 12.2 shall be at the Contractor’s expense. The Contractor also agrees
all costs of testing, inspection, and approval services required for the correction of the Failed
Work and the cost of such similar services related to remedial operations performed to the Failed
Work shall be borne by the Contractor.
d. Required certificates of testing, inspection, or approval shall, unless otherwise required by the
Contract Documents, be secured by the Contractor and promptly delivered to the Design
Professional.
e. If the Design Professional is to observe tests, inspections, or approvals required by the Contract
Documents, the Design Professional will do so promptly and, where practicable, at the normal
place of testing.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
f. It is the intent of the Construction Documents to require the Contractor to control the quality of
the Work using the processes specified in the Contractor’s Quality Management, Commissioning,
and Turnover Plan contained within the most recent Construction Management Plan approved by
the Owner and Design Professional. Tests or inspections conducted pursuant to the Contract
Documents shall be made promptly to avoid unreasonable delay in the Work and shall conform to
the most recently approved Contractor’s Construction Schedule.
g. The responsibility for implementing the Quality Management, Commissioning and Turnover Plan
is the Contractor’s, as is the obligation to provide the Work and a complete and functional project
per the Contract Documents. Notwithstanding anything herein, or in subsequently approved
Quality Management, Commissioning and Turnover Plans, the Owner’s review and Design
Professional’s approval of such plan(s) does not relieve the Contractor in any way of this
responsibility.
h. The Contractor shall be in charge of scheduling; re-scheduling (when required); and confirming
adequate distribution of reports and other findings from all testing and inspections of the Work.
This responsibility includes, but is not limited to, scheduling the testing services of a certified
testing laboratory which, by statute shall be contracted to and paid for by the Owner. The certified
testing laboratory shall be acceptable to the Design Professional; and shall perform the tests as
called for in the Contract Documents. The conditions that apply to materials testing and
inspections include, but are not limited to the following:
.1 The frequency and type of Quality Control testing shall be established by
the Contractor and shall be sufficient to insure the delivery of the Work and a
complete and functional project per the Contract Documents. The type and
amount of testing required by the Contract Documents shall be seen as the
minimums required, and shall be increased, if in the opinion of the Contractor,
more testing is needed to meet the requirements of the Contractor.
.2 The Contractor shall concurrently provide the Design Professional copies
of all test results it receives within three (3) business days of receipt of same.
.3 The Owner shall provide such Quality Assurance testing as it and the
Design Professional mutually agree to be adequate for their own needs. The
Owner shall distribute the results of its own Quality Assurance tests as it, at its
sole discretion, deems appropriate. The provision of Quality Assurance testing by
the Owner, or lack thereof shall in no manner affect the responsibilities of the
Contractor or Design Professional under this Agreement.
i. The Contractor shall facilitate and conduct weekly (or more frequent if necessary) meetings on
site for the coordination of all mechanical, electrical and special systems installation activities and
possible interference(s) above ceilings, in mechanical rooms, etc. The mechanical trades shall
typically have preference in the event of conflicts, and therefore the mechanical contractor’s
coordinator will usually lead each meeting, unless the Contractor decides another trade or the
Contractor should take the lead. The Design Professional shall be informed of the meetings at
least seven (7) days in advance, and the appropriate Design Professional’s consultants should be
invited to attend by the Contractor, as supplemented and coordinated by the Design Professional.
j. The Contractor’s Quality Management, Commissioning and Turnover Plan shall specify that prior
to completion and acceptance of any building system or phase, consistent with the Contract and
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
applicable codes and Contractor will review, in detail, the steps for completing testing of all
building systems with the Owner and Design Professional. This plan shall be coordinated with
and shall be made part of the Contractor’s Construction Schedule. All testing shall be of each
complete system, before covering, or of individually separable larger portions of each system and
shall be performed in the presence of the appropriate Owner’s and Design Professional’s
consultant(s), representatives of the Owner, and at its option, either or both the Design
Professional.
k. When heating, air conditioning, ventilating, exhaust, or other items of mechanical, electrical or
other similar equipment are installed, or other systems or equipment requiring testing as may be
specified in the Contractor’s Quality Management, Commissioning and Turnover Plan, it shall be
the responsibility of the Contractor, Subcontractor or Sub-subcontractor installing such
equipment to operate it for a period of time satisfactory to the Owner prior to acceptance and
before the start of Warranty. The duration of such operation shall be as the Owner, Owner’s
consultant(s), Design Professional’s consultant(s), Owner’ employees and other Owner’s
representatives (the Turnover Team) shall reasonably require for proper testing of the respective
system and thorough instruction of the Owner's operating personnel.
l. All equipment, testing instruments, instruction materials and incidentals required for proper
testing of such systems and thorough instruction of the Owner’s operating personnel on each
system’s operations and maintenance shall be provided by the Contractor, Subcontractor or Sub-
subcontractor responsible for providing and installing the equipment. Such tests and instruction
shall be in meetings held solely for this purpose (the Turnover Meetings), which shall be
coordinated and managed by the Contractor, who shall show their dates in the Contractor’s
Construction Schedule at least sixty (60) days prior to occurrence. The Contractor shall schedule
the Turnover Meetings at times reasonably convenient for the Owner’s consultant(s), Design
Professional’s consultant(s), Owner’s employees and other Owner’s representatives that the
Owner and Design Professional agree are necessary to attend for each system. The Design
Professional may attend such Turnover Meetings at its discretion.
m. The Contractor shall provide a digital video record to the Owner, with copies to the Design
Professional of all meetings for the purpose of Owner operational staff instruction or training; as
well as commissioning of equipment. These videos will become a permanent part of all
Operations and Maintenance manuals as applicable.
n. The Contractor shall prepare a digital video record of the project for the Owner with copies to the
Design Professional at such stages as shall be indicated by the Design Professional for the
purpose of documenting the location of piping, conduit, equipment, or other construction to be
concealed at a later date; recording key inspections and tests; providing evidence of unforeseeable
conditions encountered by the Contractor on site; and other construction issues as the Design
Professional may reasonably require from time to time.
o. The Contractor shall layout and mark any plantings, shrubs and trees which will require removal
a minimum of five (5) business days prior to their removal. The Contractor shall notify the
Design Professional in writing immediately upon completion of this marking, and the Design
Professional will have the location of these marked plantings, shrubs and trees reviewed and
approved (if correct) by the Owner. The Design Professional will then give permission for
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
removal in writing to the Contractor. Plantings, shrubs, and trees shall not be removed or
damaged without such permission.
Section 13.5 Interest
Payments due and unpaid under the Contract Documents shall bear interest as set forth in the
provisions of Texas Government Code, Chapter 2251 or its successor statute.
Section 13.6 Time Limits on Claims
The Owner and Contractor shall commence all claims and causes of action, whether in contract,
tort, breach of warranty or otherwise, against the other arising out of or related to the Contract in
accordance with the requirements of the final dispute resolution method selected in the Agreement within
the time period specified by applicable law, but in any case not more than ten (10) years after the date of
Substantial Completion of the Work.
Section 13.8 Measurement
Before ordering any material or doing any Work, the Contractor shall verify all measurements for
Work completed at the Project and shall be responsible for their accuracy. Any differences found shall be
submitted to the Design Professional for consideration before proceeding with the Work. The Contractor
shall use its utmost efforts to identify discrepancies in dimensions in a timely fashion and notify the
Owner and Design Professional of these prior to commencing any Work affected by the ambiguous
dimensions. No extra charge or compensation shall be allowed because of differences between actual
measurements and the dimensions indicated on the drawings.
Section 13.9 Expediting Materials
The Contractor shall immediately, after receipt of Notice to Proceed and approval of the list of
subcontractors and material suppliers, place orders for all equipment, materials, and supplies required for
the Work, and shall submit to the Design Professional evidence that such orders have been placed in
accordance with the Contractor’s Construction Schedule.
Section 13.10 Addressing the Owner’s Additional Needs and Concerns
a. Notwithstanding the above, the Owner has a unique set of stakeholders and organizational
structure that creates special challenges the Contractor must completely and successfully address
to the satisfaction of the Owner and Design Professional in the performance of the Work under
this Agreement. The actions that shall be taken to address these special challenges include, but
are not limited to, the following:
.1 The Contractor shall provide the Superintendent once per month for a
scheduled meeting with the Owner for a progress update on the project if
requested by the Owner. A walk-through of the site may be held as a part of this
meeting, which shall be scheduled by mutual agreement during regular business
hours.
.2 The Contractor may be required to provide the Superintendent for one
meeting per month with the Design Professional for the purpose of assisting the
Owner in preparing City Council agenda items and assisting City staff in
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
preparing presentations to the City Council for the benefit of the public. The
actual preparation and submission of the City Council of any agenda or work
session item shall be performed by the Owner.
.3 In addition to the meetings required to complete the Project, it is
anticipated the Owner may request tours from time to time of the project and the
site. The Contractor shall indicate in writing when such activity will be permitted
and when the site is off limits. These requirements shall be coordinated through
the Owner.
Section 13.11 Additional Provisions
a. In the event that any provision herein is held to be unlawful, against public policy, or a violation
of the Charter or Ordinances of the Denton City, Texas, such provision shall be modified to make
it valid, or if modification is not possible, such provision shall be deleted and the remainder of
this Agreement shall remain in full force and effect.
b. Each party hereto agrees to, without limitation, perform all acts; provide all services, material,
equipment, labor and supervision; and to make, execute, and deliver such written instruments, as
shall from time to time be reasonably required to carry out the terms and provisions of the
Contract Documents.
c. All exhibits referred to in the Contract Documents are, by reference, incorporated herein for all
purposes.
d. The captions of the paragraphs are set forth only for convenience and reference, and are not
intended in any way to define, limit, or describe the scope or intent of the Contract Documents.
e. Any specific requirement in this Contract that require responsibilities or obligations of the
Contractor also apply to a Subcontractor is added for emphasis and is also hereby deemed to
include a Subcontractor, Sub-subcontractor or supplier of any tier. The omission of a reference to
a Subcontractor in connection with any of the Contractor’s responsibilities or obligations shall not
be construed to diminish, abrogate, or limit any responsibilities or obligations of a Subcontractor,
Sub-subcontractor or supplier of any tier under the Contract Documents or the applicable
subcontract.
f. The provisions of the Contract Documents shall not be changed, amended, waived, or otherwise
modified in any respect except by a written document signed by Owner. No person is authorized
on behalf of Owner to orally change, amend, waive, or otherwise modify the terms of the
Contract Documents or any of the Contractor’s duties or obligations under or arising out of the
Contract Documents. Any change, waiver, approval, or consent granted to the Contractor shall be
limited to the specific material restated in the written document signed by Owner and shall not
relieve Contractor of any other of the duties and obligations under the Contract Documents.
g. The Contractor shall provide and file, as required by law, all notices required or permitted by the
laws of the state in which the Project is located for protection of Owner from liens and claims of
lien if permitted or required by applicable law. Contractor shall be responsible for filing in the
appropriate court or other governmental office records all such notices as required or permitted by
the laws of the state in which the Project is located.
h. The Contractor shall provide Owner with copies of all notices received by Contractor from
Subcontractors, Sub-subcontractors, and/or suppliers to Contractor.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
i. The Owner is a Texas home-rule municipality and as such is generally exempt from taxation
under Texas law, which may include the purchase of items, materials, or supplies purchased on
behalf of the Owner for this public works project. Contractor shall confirm that the Owner is
exempt before paying taxes for items, materials, or supplies that may not be lawfully charged to
the Owner.
j. Owner affirmatively represents that its governing body has duly appropriated such sums which
are equal to or in excess of the contract amount, and that such contract amount may be lawfully
paid by Owner to Contractor subject to the terms and conditions of the Contract Documents. In
the event that Owner approves a Change Order, Construction Change Directive or other
additional compensable Work to be performed by Contractor, (other than that contemplated by
the Contract Documents under any remedy-granting provision), Owner will issue a written
assurance at the time of such approval that such additional compensation to be paid has also been
duly appropriated by the Owner’s governing body.
k. In the event the Owner is required to further advertise the completion of the Work or the Project
under any local, state or Federal law, the Contractor shall notify the Owner and Design
Professional of such requirement(s) in writing not less than thirty (30) days in advance and attach
a copy of the specific advertising and noticing required.
l. The Contractor shall, in addition to compliance with the requirements of Section 3.7.f and
without limitation, not knowingly employ or contract with an illegal alien to perform any of the
Work under this Agreement. The Contractor shall not knowingly contract with a Subcontractor
that (i) knowingly employs or contracts with an illegal alien to perform work under this
Agreement or (ii) fails to certify to the Contractor that the Subcontractor will not knowingly
employ or contract with an illegal alien to perform work under this Agreement.
i. The Contractor shall comply with any reasonable request of the Texas Workforce
Commission made in the course of an investigation pursuant to state law.
ii. In addition to any other legal or equitable remedy, and notwithstanding anything to the
contrary in the Contract Document the Owner may be entitled to for a breach of the
Agreement, if the Owner terminates this Agreement, in whole or in part, due to
Contractor’s breach of the obligations set forth above in this Section 13.11.l Contractor
shall be liable for actual and consequential damages to the Owner.
m. It is the express intention of the parties that this Agreement is not to be construed as a waiver of
any immunities or defenses of the Owner under Texas law.
n. Notwithstanding any other provision in the Contract Documents to the contrary, public property
is protected from forced sale and therefore may not be made the subject of a mechanic’s lien.
Nothing in the Contract Documents shall be construed to allow a mechanic’s lien on public
property owned by the Owner. The Owner does not waive its immunities or right to object to or
contest such a lien.
Article 14. TERMINATION OR SUSPENSION OF THE CONTRACT
Section 14.1 Termination by the Contractor
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
a. The Contractor may terminate the Contract if the Work is stopped for a period of 30 consecutive
days through no act or fault of the Contractor, a Subcontractor, a Sub-subcontractor, their agents
or employees, or any other persons or entities performing portions of the Work, for any of the
following reasons:
.1 Issuance of an order of a court or other public authority having
jurisdiction that requires all Work to be stopped; or
.2 An act of government, such as a declaration of national emergency, that
requires all Work to be stopped.
b. The Contractor may terminate the Contract if, through no act or fault of the Contractor, a
Subcontractor, a Sub-subcontractor, their agents or employees, or any other persons or entities
performing portions of the Work, repeated suspensions, delays, or interruptions of the entire
Work by the Owner as described in Section 14.3, constitute in the aggregate more than 100
percent of the total number of days scheduled for completion, or 120 days in any 365-day period,
whichever is less.
c. If one of the reasons described in Section 14.1.a or 14.1.b exists, the Contractor may, upon seven
(7) days’ notice to the Owner and Design Professional, terminate the Contract and recover from
the Owner payment for Work executed, including other costs allowed by the law.
d. If the Work is stopped for a period of sixty (60) consecutive days through no act or fault of the
Contractor, a Subcontractor, a Sub-subcontractor, or their agents or employees or any other
persons or entities performing portions of the Work because the Owner has repeatedly failed to
fulfill the Owner’s obligations under the Contract Documents with respect to matters important to
the progress of the Work, the Contractor may, upon seven additional days’ written notice to the
Owner and the Design Professional, terminate the Contract and recover from the Owner as
provided in Section 14.1.c.
Section 14.2 Termination by the Owner for Cause
a. The Owner may terminate the Contract if the Contractor:
.1 refuses or fails to supply enough properly skilled workers or proper
materials;
.2 fails to make payment to Subcontractors or suppliers in accordance with
the respective agreements between the Contractor and the Subcontractors or
suppliers;
.3 disregards applicable laws, statutes, ordinances, codes, rules and
regulations, or lawful orders of a public authority;
.4 otherwise is guilty of substantial breach of a provision of the Contract
Documents; or
.5 contractor becomes insolvent or makes a general assignment for the
benefit of its creditors.
b. When any of the reasons described in Section 14.2.a exist, and upon certification by the Design
Professional that sufficient cause exists to justify such action, the Owner may, without prejudice
to any other rights or remedies of the Owner and after giving the Contractor and the Contractor’s
surety, if any, seven days’ written notice, terminate employment of the Contractor and may,
subject to any prior rights of the surety:
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.1 Exclude the Contractor from the site and take possession of all materials,
equipment, tools, and construction equipment and machinery thereon owned by
the Contractor;
.2 Accept assignment of subcontracts pursuant to Section 5.4; and
.3 Finish the Work by whatever reasonable method the Owner may deem
expedient. Upon written request of the Contractor, the Owner shall furnish to the
Contractor a detailed accounting of the costs incurred by the Owner in finishing
the Work.
c. When the Owner terminates the Contract for one of the reasons stated in Section 14.2.a, the
Contractor shall not be entitled to receive further payment.
d. If the unpaid balance of the Contract Sum exceeds costs of finishing the Work, including
compensation for the Design Professional’s, Design Professional’s consultants’, and Owner’s
other consultants’ services and expenses made necessary thereby, and other damages incurred by
the Owner and not expressly waived, such excess shall be paid to the Contractor. If such costs
and damages exceed the unpaid balance, the Contractor shall pay the difference to the Owner.
The amount to be paid to the Contractor or Owner, as the case may be, shall be certified by the
Initial Decision Maker, upon application, and this obligation for payment shall survive
termination of the Contract.
i. The costs of finishing the Work include, without limitation, all reasonable attorneys’ fees,
additional title costs, insurance, additional interest because of any delay in completing the
Work, and all other direct and indirect costs incurred by the Owner by reason of the
termination of the Contractor as stated herein.
Section 14.3 Suspension by the Owner for Convenience
a. The Owner may, without cause, order the Contractor in writing to suspend, delay or interrupt the
Work, in whole or in part for such period of time as the Owner may determine.
b. The Contract Sum and Contract Time shall be adjusted for increases in the cost and time caused
by suspension, delay, or interruption under Section 14.3.a. Adjustment of the Contract Sum shall
be as specified in Article 7. No adjustment shall be made to the extent:
.1 that performance is, was, or would have been, so suspended, delayed, or
interrupted, by another cause for which the Contractor is responsible; or
.2 that an equitable adjustment is made or denied under another provision
of the Contract.
Section 14.4 Termination by the Owner for Convenience
a. The Owner may, at any time, terminate the Contract for the Owner’s convenience and without
cause.
b. Upon receipt of written notice from the Owner of such termination for the Owner’s convenience,
the Contractor shall:
.1 cease operations as directed by the Owner in the notice;
.2 take actions necessary, or that the Owner may direct, for the protection
and preservation of the Work; and
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
.3 except for Work directed to be performed prior to the effective date of
termination stated in the notice, terminate all existing subcontracts and purchase
orders and enter into no further subcontracts and purchase orders.
c. Upon such termination for the Owner’s convenience, the Contractor shall recover as its sole
remedy payment for Work properly performed in connection with the terminated portion of the
Work prior to the effective date of termination and for items properly and timely fabricated off
the Project site, delivered and stored in accordance with the Contract Documents and Owner’s
further instructions. The Contractor waives and forfeits all other claims for payment and
damages, including, without limitation, anticipated profits, lost opportunity costs, and
potential and actual unabsorbed overhead costs. The Owner shall be credited for (1) payments
previously made to the Contractor for the terminated portion of the Work; (2) claims that the
Owner has against the Contractor under the Contract; and (3) the value of the materials, supplies,
equipment, or other items that are to be disposed of by the Contractor that are part of the
Contract.
Article 15. CLAIMS AND DISPUTES
Section 15.1 Claims
a. Definition
A Claim is a demand or assertion by one of the parties seeking, as a matter of right, payment of
money, a change in the Contract Time, or other relief with respect to the terms of the Contract.
The term “Claim” also includes other disputes and matters in question between the Owner and
Contractor arising out of or relating to the Contract. The responsibility to substantiate Claims
shall rest with the party making the Claim. This Section 15.1.a does not require the Owner to file
a Claim in order to impose liquidated damages in accordance with the Contract Documents.
b. Time Limits on Claims
The Owner and Contractor shall commence all Claims and causes of action against the other and
arising out of or related to the Contract, whether in contract, tort, breach of warranty or otherwise,
in accordance with the requirements of the dispute resolution method selected in the Agreement
and within the period specified by applicable law.
c. Notice of Claims
Claims by either the Owner or Contractor must be initiated by written notice to the other party
and to the Initial Decision Maker with a copy sent to the Design Professional, if the Design
Professional is not serving as the Initial Decision Maker.; provided, however, that the claimant
shall use its best efforts to furnish the Initial Decision Maker and the other party, as expeditiously
as possible, with notice of any Claim including, without limitation, those in connection with
concealed or unknown conditions, once such claim is recognized, and shall cooperate with the
Design Professional and the party against whom the claim is made in any effort to mitigate the
alleged or potential damages, delay, or other adverse consequences arising out of the condition
that is the cause of such a Claim. Claims by either party must be initiated within twenty-one (21)
days after occurrence of the event giving rise to such Claim or within twenty-one ( 21 ) days after
the claimant first recognizes the condition giving rise to the Claim, whichever is later.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
i. Claims Made After Final Payment
After Final Payment, Claims made by the Contractor that have not otherwise been waived
pursuant to this Contract, must be initiated within one hundred and eighty (180) days
from the date of Final Payment by written notice to the Owner as a condition precedent to
the Contractor’s right to sue on the Contract.
ii. Claims by either the Owner or Contractor, where the condition giving rise to the Claim is
first discovered after expiration of the period for correction of the Work set forth in
Section 12.2.b, shall be initiated by notice to the other party. In such event, no
recommendation by the Initial Decision Maker is required.
d. Continuing Contract Performance
i. Pending final resolution of a Claim, except as otherwise agreed in writing or as provided
in Section 9.7 and Article 14, the Contractor shall proceed diligently with performance of
the Contract and the Owner shall continue to make payments in accordance with the
Contract Documents.
ii. The Contract Sum and Contract Time shall be adjusted in accordance with the Initial
Decision Maker’s decision, subject to the right of either party to proceed in accordance
with this Article 15. The Design Professional will prepare Change Orders and issue
Certificates for Payment in accordance with the decision of the Initial Decision Maker.
e. Claims for Additional Cost
If the Contractor wishes to make a Claim for an increase in the Contract Sum, notice as provided
in Section 15.1.c shall be given before proceeding to execute the portion of the Work that is the
subject of the Claim. Prior notice is not required for Claims relating to an emergency endangering
life or property arising under Section 10.4. Damages available to the Contractor are limited to
those set forth in the Texas Local Government Code, Subchapter I, Section 271.153 or its
successor statute(s).
f. Claims for Additional Time
i. If the Contractor wishes to make a Claim for an increase in the Contract Time, the
Contractor shall provide written notice as required by Sections 8.3.d. and 8.3.e.
ii. If adverse weather conditions are the basis for a Claim for additional time, such Claim
shall be documented in accordance with Section 8.3.e.
g. Waiver of Claims for Consequential Damages
The Contractor and Owner waive Claims against each other for consequential damages arising
out of or relating to this Contract. This mutual waiver includes
.1 damages incurred by the Owner for rental expenses, for losses of use,
income, profit, financing, business and reputation, and for loss of management or
employee productivity or of the services of such persons; and
.2 damages incurred by the Contractor for principal office expenses
including the compensation of personnel stationed there, for losses of financing,
business and reputation, and for loss of profit, except anticipated profit arising
directly from the Work.
This mutual waiver is applicable, without limitation, to all consequential damages due to either
party’s termination in accordance with Article 14. Nothing contained in this Section 15.1.g shall
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
be deemed to preclude assessment of liquidated damages, when applicable, in accordance with
the requirements of the Contract Documents.
Section 15.2 Initial Decision
Omitted.
Section 15.3 Mediation
a. Claims, disputes, or other matters in controversy arising out of or related to the Contract shall be
subject to mediation as a condition precedent to precedent to filing suit in a state district court
having competent jurisdiction per the Contract Documents. If a statute of limitations is at issue,
then suit may be filed by either party to toll the statute, but the suit shall then be stayed pending
completion of the agreed mediation. If the parties cannot agree on a mediator, then the court may
appoint one upon application of either party.
b. The parties shall endeavor to resolve their Claims by mediation. A request for mediation, shall be
made in writing, delivered to the other party to the Contract.
c. Either party may, within 30 days from the date that mediation has been concluded without
resolution of the dispute or 60 days after mediation has been demanded without resolution of the
dispute, demand in writing that the other party file for binding dispute resolution. If such a
demand is made and the party receiving the demand fails to file for binding dispute resolution
within 60 days after receipt thereof, then both parties waive their rights to binding dispute
resolution proceedings.
d. The parties shall share the mediator’s fee equally. The mediation shall be held in the place where
the Project is located, unless another location is mutually agreed upon. Written agreement(s)
reached in mediation shall be enforceable as settlement agreements in any court having
jurisdiction thereof.
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 73 01
SUPPLEMENTARY CONDITIONS - CSP
Page 1 of 4
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
1 SECTION 00 73 01
2 SUPPLEMENTARY CONDITIONS - CSP
3 TO
4 GENERAL CONDITIONS
5
6
7 Supplementary Conditions
8
9 These Supplementary Conditions modify and supplement Section 00 72 00 - General Conditions, and other
10 provisions of the Contract Documents as indicated below. All provisions of the General Conditions that are
11 modified or supplemented remain in full force and effect as so modified or supplemented. All provisions
12 of the General Conditions which are not so modified or supplemented remain in full force and effect.
13
14 Defined Terms
15
16 The terms used in these Supplementary Conditions which are defined in the General Conditions have the
17 meaning assigned to them in the General Conditions, unless specifically noted herein.
18
19 Modifications and Supplements
20
21 The following are instructions that modify or supplement specific paragraphs in the General Conditions and
22 other Contract Documents.
23
24 SC-1.01 “Defined Terms”
25
26 The following Terms are added to the General Conditions as follows:
27
28 Competitive Sealed Proposals – A procurement method by which a governmental entity requests
29 proposals, evaluates and ranks the Offerors, and negotiates a contract with a general contractor for
30 the construction, rehabilitation, alteration, or repair of a facility.
31
32 Daily Value – The City-determined value in dollars as indicated in the Proposal Form as the value
33 of one Day for the purposes of determining the Incentive (if applicable) for Substantial
34 Completion relative to the Contract Time and achievement of Substantial Completion.
35
36 Weekend Working Hours—Those hours between 8:00 a.m. and 8:30 p.m. on Saturday, and
37 between 1:00 p.m. and 8:30 p.m. on Sunday or on a federal or state holiday observed by the City,
38 as approved in advance by the City for performing Work.
39
40 Working Day—Defined as a Business Day but excluding any days that weather or other conditions
41 beyond the reasonable control of the Contractor prevents the performance of the principal unit of
42 work underway for a continuous period of not less than 7 hours between 7:00 a.m. and 8:00 p.m.
43
44 SC-2.01
45 Easement limits shown on the Drawings are approximate and were provided to establish a basis for
46 proposals. Upon receiving the final easements descriptions, Contractor shall compare them to the lines
47 shown on the Contract Drawings.
48
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 73 01
SUPPLEMENTARY CONDITIONS - CSP
Page 2 of 4
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
1
2 SC-3.01, “Subsurface and Physical Conditions”
3
4 The following are reports of explorations and tests of subsurface conditions at the site of the Work:
5
6 A Geotechnical Report, Report No. W230044, dated April 24, 2023, prepared by Alpha Testing, a sub-
7 consultant of Quorum Architects, Inc., a consultant of the City.
8
9 SC-5.01, “Hazardous Environmental Conditions at Site”
10
11 The following are reports and drawings of existing hazardous environmental conditions known to the City:
12 None
13
14 SC-6.01, “Certificates of Insurance”
15
16 The entities listed below are "additional insureds as their interest may appear" including their respective
17 officers, directors, agents and employees.
18
19 (1) City
20 (2) Consultant: Quorum Architects, Inc.
21 (3) Other: None
22
23
24 SC-7.01, “Concerning Subcontractors and Suppliers”
25
26 The following subcontractors shall be required to be utilized by the Contractor for specific portions of the
27 Work as indicated below:
28
29 Required Subcontractors
SUBCONTRACTOR COMPANY NAME DESCRIPTION OF WORK TO BE PERFORMED
None
30
31 SC-8.01., “Permits and Utilities”
32 Contractor shall acquire all permits and licenses as required to complete Work as indicated in documents.
33
34 SC-10.01, “Coordination”
35
36 The individuals or entities listed below have contracts with the City for the performance of other work at
37 the Site:
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 73 01
SUPPLEMENTARY CONDITIONS - CSP
Page 3 of 4
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
1
Vendor Scope of Work Coordination Authority
None None None
2
3 SC-11.01, “Communications to Contractor”
4
5 Contractor is required to utilize City Required programs such as but not limited to Procore and Architect’s
6 required programs such as but not limited to Newforma.
7
8 SC-12.01, “City’s Project Manager”
9
10 The City’s Project Manager for this Contract is Giovanni Pineriro-Villalba or his/her successor pursuant to
11 written notification from the City Engineer.
12
13 SC-13.01, “Tests and Inspections”
14
15 Reference documents for all required tests and inspections.
16
17 SC-14.01, “Methods and Procedures”
18
19 None
20
21 SC – 15.01, “Documents”
22
23 Any documents submitted to the City in electronic format shall be considered equivalent to an original of
24 such document.
25
26 SC – 16.01 “Labor; Working Hours”
27
28 1. Contractor shall provide competent, suitably qualified personnel to survey and lay out the
29 Work and perform construction as required by the Contract Documents. Contractor shall at
30 all times maintain good discipline and order at the Site.
31 2. Contractor shall be fully responsible to City for all acts and omissions of Contractor’s
32 employees; of Suppliers and Subcontractors, and their employees; and of any other
33 individuals or entities performing or furnishing any of the Work, just as Contractor is
34 responsible for Contractor’s own acts and omissions.
35 3. Except as otherwise required for the safety or protection of persons or the Work or property
36 at the Site or adjacent thereto, and except as otherwise stated in the Contract Documents, all
37 Work at the Site shall be performed during regular working hours on Business Days.
38 Contractor will not permit the performance of Work outside of regular working hours on
39 Business Days without City’s prior written consent (which will not be unreasonably
40 withheld)). Contractor’s written request (by letter or electronic communication) for City’s
41 written consent must be made as follows:
42 a. for Work beyond regular working hours on Business Days, request must be made by
43 noon at least two (2) Business Days prior;
44 b. for Work during Weekend Working Hours, request must be made by noon of the
45 preceding Wednesday; and
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 73 01
SUPPLEMENTARY CONDITIONS - CSP
Page 4 of 4
CITY OF DENTON QAI #22063
STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570
Revised November 23, 2020
Effective January 15, 2021
1 c.for Work on state or federal holidays observed by the City, request must be made
2 sufficiently in advance of the holiday, to satisfy requirements for City Council
3 approval.
4
END OF SECTION
Revision Log
DATE NAME SUMMARY OF CHANGE
Exhibit A
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
KEY PERSONNEL RESUME FORM
Offerors may attach an organizational chart (maximum of 1 page) as supporting documentation. Please list the key team members that will be assigned to the Project. The Offeror should, at a minimum, provide personnel experience for the Project Manager, Superintendent, and the Foreman/Foremen. Past experience projects should demonstrate experience in the categories listed in 12.2.2.7 of Section 00 21 16 – Instructions to Offerors.
NAME:
JOB TITLE:
LICENSES AND CERTIFICATIONS: _______________________________________________________________
TOTAL YEARS OF EXPERINCE: ________________________________________________________________
TOTAL YEARS WITH CURRENT FIRM:
RELEVANT EXPERIENCE WITHIN LAST 5YRS., INCLUDE PROJECT ROLES AND RESPONSIBILITIES.
IDENTIFY IF PROJECTS WERE COMPLETED WITH CURRENT OR PREVIOUS FIRM:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
LIST OTHER ACTIVE PROJECTS FOR THE DURATION OF THIS PROJECT AND INCLUDE PERCENTAGE
OF TIME ALLOCATED FOR EACH: _____________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Grant Tedford
Project Director
OSHA 30, First Aid/CPR
11 years
7 years with Muckleroy & Falls
Louis Vuitton- Current Firm- Project Director
Five Star Ford- Current Firm- Project Director
Freeman Mazda- Current Firm- Project Director
Role Responsibilities: The Project Director is the primary project lead from pursuit through closeout. Ultimately, the
Project Director is responsible for the overall direction, management, and financial outcome of the Solid Waste Fleet
Shop project. This role has supervisory responsibilities over all the roles in the project manager career vertical, along with
the Field Operations vertical.
25% of time dedicated to this project
EXHIBIT C
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
NAME:
JOB TITLE:
LICENSES AND CERTIFICATIONS: _______________________________________________________________
TOTAL YEARS OF EXPERINCE: ________________________________________________________________
TOTAL YEARS WITH CURRENT FIRM:
RELEVANT EXPERIENCE WITHIN LAST 5YRS., INCLUDE PROJECT ROLES AND RESPONSIBILITIES.
IDENTIFY IF PROJECTS WERE COMPLETED WITH CURRENT OR PREVIOUS FIRM:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
LIST OTHER ACTIVE PROJECTS FOR THE DURATION OF THIS PROJECT AND INCLUDE PERCENTAGE
OF TIME ALLOCATED FOR EACH: _____________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
NAME:
JOB TITLE:
LICENSES AND CERTIFICATIONS: _______________________________________________________________
TOTAL YEARS OF EXPERINCE: ________________________________________________________________
TOTAL YEARS WITH CURRENT FIRM:
RELEVANT EXPERIENCE WITHIN LAST 5YRS., INCLUDE PROJECT ROLES AND RESPONSIBILITIES.
IDENTIFY IF PROJECTS WERE COMPLETED WITH CURRENT OR PREVIOUS FIRM:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
Tim Carpenter
Project Manager
John Golias
Superintendent II
OSHA 30, First Aid/CPR
OSHA 30, First Aid/CPR
15 years
5 years with Muckleroy & Falls
44 years
8 years with Muckleroy & Falls
Raider Express- Current Firm- Superintendent-
Southwest Volkswagon- Current Firm- Superintendent-
Bill Utter Ford- Current Firm- Superintendent-
Raider Express- Current Firm- Project Manager
North Fort Worth Animal Care - Current Firm- Project Manager
Arlington Life Shelter- Current Firm- Project Manager
Role Responsibilities: The Project Manager’s responsibilities include planning, scheduling, and coordinating all phases of
the project, including job set-up, procurement, accounting and operating as the liaison with City of Denton, Quorum,
other design consultants and all subcontractors/suppliers. Ultimately, the PM will serve as the main day-day contact for
the Fleet Shop construction operations relative to critical decision making, scheduling and material/manpower manage-
ment. All with the City of Denton at the foremost thought for each decision made as if we were a direct extension of our
customer
100% of time dedicated to this project
Role Responsibilities: The Superintendent II will be solely responsible for all day-to-day field construction activities by
EXHIBIT C
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
LIST OTHER ACTIVE PROJECTS FOR THE DURATION OF THIS PROJECT AND INCLUDE PERCENTAGE
OF TIME ALLOCATED FOR EACH: _____________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
NAME:
JOB TITLE:
LICENSES AND CERTIFICATIONS: _______________________________________________________________
TOTAL YEARS OF EXPERINCE: ________________________________________________________________
TOTAL YEARS WITH CURRENT FIRM:
RELEVANT EXPERIENCE WITHIN LAST 5YRS., INCLUDE PROJECT ROLES AND RESPONSIBILITIES.
IDENTIFY IF PROJECTS WERE COMPLETED WITH CURRENT OR PREVIOUS FIRM:
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
LIST OTHER ACTIVE PROJECTS FOR THE DURATION OF THIS PROJECT AND INCLUDE PERCENTAGE
OF TIME ALLOCATED FOR EACH: _____________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
_____________________________________________________________________________________________
100% of time dedicated to this project
working with insightful and proactive performance to simplify the building process on their project. This role focuses
heavily on service to ensure the project’s success for the City of Denton, Quorum, and other stakeholders. The Superin-
tendent and Project Manager will work in tandem and parallel, have overlapping responsibilities, are intended to comple-
ment each other in various operational responsibilities on the project, and have shared bottom-line accountability.
EXHIBIT C
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
Project team
Our experienced staff has been hand-selected based on tenure, availability, experience with similar projects,
and the ability to meet The City of Irving’s expectations.
TAYLOR HALE
President
TIM CARPENTER
Project Manager
GRANT TEDFORD
Project Director
SAWYER HIGGINS
Project Engineer
CLINT MOYES
VP of Preconstruction
JOHN GOLIAS
Superintendent
PROJECT TEAM ORG CHART
SOLID WASTE FLEET SHOP
EXHIBIT C
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
EXHIBIT D
ALTERNATES
Alternate 2 – Epoxy Flooring
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
EXHIBIT E
ALLOWANCES
None
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
1 MUCKLEROY & FALLS
2 FORT WORTH, TX
3 LIMITED PARTNERSHIP
4 3
5 365 Days
5A 30 Days
BAFO Proposal Pricing
6 Base Bid amount to construct project per Contract Documents:8,828,538.00$
7 153,320.00$
8 Total Base Bid amount to construct with Insurances and Bonds 8,981,858.00$
8A Total Base Bid amount in typed words (in line below)
Item #Quantity UOM Product Description BAFO Unit Price BAFO Extended Price
9 1 LS Jobsite General Conditions 500,740.00$ 500,740.00$
10 1 LS Earthwork, Site Utilities, Storm Drainage 745,522.00$ 745,522.00$
11 1 LS Site Concrete, Landscaping, Irrigation 399,540.00$ 399,540.00$
12 1 LS Structural Concrete 1,507,930.00$ 1,507,930.00$
13 1 LS Structural Steel, Roofing 991,147.00$ 991,147.00$
14 1 LS Finishes (Division 9)567,910.00$ 567,910.00$
15 1 LS Mechanical, Electrical, Plumbing, Fire Protection, Fire
Alarm 2,283,089.00$ 2,283,089.00$
16 1 LS Parts Storage Shelving as identifed as S01, S02, S03 & S04
in Specification 10 00 00 44,610.00$ 44,610.00$
17 1 LS All Other Work Not Listed Above 1,741,370.00$ 1,741,370.00$
18 1 LS
Pier Casing Allowance as indicated in Specification 01 20
00 (Amount shall not be altered by contractor during
bidding)200,000.00$ 200,000.00$
Total Base Bid:8,981,858.00$
Item #Quantity UOM Product Description BAFO Price Price Amount in typed words
19
20 1 LS
ADD- Epoxy Flooring (Alternate 2)120,472.00$
Add: One Hundred Twenty
Thousand, Four Hundred
Seventy-Two & 0/100 Dollars
21
Pier ADD DEDUCT
Item #Quantity UOM Product Description Diameter BAFO Unit Price BAFO Unit Price
18"48.00$ 10.00$
24"62.00$ 14.00$
30"82.00$ 20.00$
18"75.00$ N/A
24"85.00$ N/A
30"95.00$ N/A
24 1 Square
Foot
Provide a unit price for adding or deleting a square foot of
sealed concrete (SC-1) as indicated in Specification 09 67
23.01. (Deduct price
shall not be less than 35% of add price.)
N/A
25 1 Square
Foot
Provide a unit price for adding or deleting a square foot of
Luxury Vinyl Tile (LVT-1).
(Deduct price shall not be less than 35% of add price.)
N/A
CSP #8570 - Unit Price BAFO Proposal form for Construction of Denton Solid Waste Fleet Shop
The respondent shall complete the following sections (blue boxes ), which directly corresponds to the specifications. The respondent shall not change the contract calendar days shown
in Itgems 4-5A. The contractor shall not make changes to this format.
123
UNIT PRICES
Eight Million, Nine Hundred Eighty One Thousand, Eight Hundred Fifty Eight & 0/100 Dollars
Alternates - As described in Documents and specification 01 23 00
Total calendar days after Notice to Proceed for Substantial Completion:
Respondent is a Corporation, Partnership, sole Proprietorship, Indvidual?
Respondent's Name:
Total calendar days to start construction after Notice to Proceed and Building Permit is
issued by City:
Proposal Pricing:
Total calendar days after Substantial Completion to Final Completion:
Insurances, Payment and Performance Bonds
Principal Place of Business (City and State)
1 Linear
Foot
Provide a unit price for adding or deleting one linear foot
of drilled pier in soil, including drilling, concrete,
reinforcing, and installation (for soil drilling), which differs
from elevations indicated on the drawings. Soil drilling
indicated on details shall not be considered an extra.
(Deduct price shall not be less than 35% of add price.)
Provide a unit price for adding or deleting one linear foot
of casing for piers. Refer to documents for casing
requirements.
(Deduct price shall not be less than 35% of add price.)
Linear
Foot
22
EXHIBIT F
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
EXHIBIT G
INITIAL SCHEDULE OF VALUES
NONE
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish1City of Denton - Solid Waste Fleet332 daysWed 07/10/24Thu 10/16/252Preconstruction55 daysWed 07/10/24Tue 09/24/243RFP Deliverable Due1 dayWed 07/10/24Wed 07/10/244BAFO Submission1 dayFri 08/09/24Fri 08/09/245Contractor Selection1 dayWed 08/14/24Wed 08/14/246PUB Approval on Contract1 dayMon 09/09/24Mon 09/09/247Council Approval on Contract1 dayTue 09/17/24Tue 09/17/248Contract Execution1 dayWed 09/18/24Wed 09/18/249Owner Existing Site Appurtances Remove/Relocate5 daysWed 09/18/24Tue 09/24/2410Existing DME Remove/Relocate3 daysWed 09/18/24Fri 09/20/2411Long Lead Submittals80 daysThu 09/19/24Wed 01/08/2512Concrete Headwall Submittal Procurement2 wksThu 09/19/24Wed 10/02/2413Concrete Headwall Submittal Review/Approval2 wksThu 10/03/24Wed 10/16/2414Steel & Truss Submittal Procurement8 wksThu 09/19/24Wed 11/13/2415Steel & Truss Submittal Review/Approval4 wksThu 11/14/24Wed 12/11/2416Tilt-Wall Panel Book Submittal Procurement8 wksThu 09/19/24Wed 11/13/2417Tilt-Wall Panel Book Submittal Review/Approval4 wksThu 11/14/24Wed 12/11/2418Travel Crane Submittal Procurement4 wksThu 09/19/24Wed 10/16/2419Travel Crane Submittal Review/Approval2 wksThu 10/17/24Wed 10/30/2420Switchgear Submittal Procurement2 wksThu 09/19/24Wed 10/02/2421Switchgear Submittal Review/Approval2 wksThu 10/03/24Wed 10/16/2422HVAC Equipment Submittal Procurement4 wksThu 10/03/24Wed 10/30/24RFP Deliverable DueBAFO SubmissionContractor SelectionPUB Approval on ContractCouncil Approval on ContractContract ExecutionOwner Existing Site Appurtances Remove/RelocateExisting DME Remove/RelocateConcrete Headwall Submittal ProcurementConcrete Headwall Submittal Review/ApprovalSteel & Truss Submittal ProcurementSteel & Truss Submittal Review/ApprovalTilt-Wall Panel Book Submittal ProcurementTilt-Wall Panel Book Submittal Review/ApprovalTravel Crane Submittal ProcurementTravel Crane Submittal Review/ApprovalSwitchgear Submittal ProcurementSwitchgear Submittal Review/ApprovalHVAC Equipment Submittal ProcurementAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 1EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish23HVAC Equipment Submittal Review/Approval4 wksThu 10/31/24Wed 11/27/2424Storefront Submittal Procurement8 wksThu 10/03/24Wed 11/27/2425Storefront Submittal Review/Approval2 wksThu 11/28/24Wed 12/11/2426Doors, Frames & HW Submittal Procurement4 wksThu 10/10/24Wed 11/06/2427Doors, Frames & HW Submittal Review/Approval4 wksThu 11/07/24Wed 12/04/2428OW Separator Submittal Procurement2 wksThu 09/19/24Wed 10/02/2429OW Separator Submittal Review/Approval2 wksThu 10/03/24Wed 10/16/2430Lighting Submittal Procurement6 wksThu 09/19/24Wed 10/30/2431Lighting Submittal Review/Approval4 wksThu 10/31/24Wed 11/27/2432Shop Equipment Submittal Procurement8 wksThu 10/17/24Wed 12/11/2433Shop Equipment Submittal Review/Approval4 wksThu 12/12/24Wed 01/08/2534Long Lead Procurement240 daysWed 09/18/24Tue 08/19/2535DME XFMR - By Owner12 monsWed 09/18/24Tue 08/19/2536Concrete Headwalls6 wksThu 10/17/24Wed 11/27/2437Steel & Truss Package8 wksThu 12/12/24Wed 02/05/2538Travel Crane & Rails30 wksThu 10/31/24Wed 05/28/2539Switchgear40 wksThu 10/17/24Wed 07/23/2540HVAC Equipment25 wksThu 11/28/24Wed 05/21/2541Storefront & Glass6 wksThu 12/12/24Wed 01/22/2542Exterior HM Frames6 wksThu 12/05/24Wed 01/15/2543OW Separator8 wksThu 10/17/24Wed 12/11/2444Lighting Package8 wksThu 11/28/24Wed 01/22/25HVAC Equipment Submittal Review/ApprovalStorefront Submittal ProcurementStorefront Submittal Review/ApprovalDoors, Frames & HW Submittal ProcurementDoors, Frames & HW Submittal Review/ApprovalOW Separator Submittal ProcurementOW Separator Submittal Review/ApprovalLighting Submittal ProcurementLighting Submittal Review/ApprovalShop Equipment Submittal ProcurementShop Equipment Submittal Review/ApprovalDME XFMR - By OwnerConcrete HeadwallsSteel & Truss PackageTravel Crane & RailsSwitchgearHVAC EquipmentStorefront & GlassExterior HM FramesOW SeparatorLighting PackageAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 2EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish45Shop Equipment8 wksThu 01/09/25Wed 03/05/2546Construction261 daysWed 10/16/24Thu 10/16/2547Site Work220 daysWed 10/16/24Wed 08/20/2548Commencement0 daysWed 10/16/24Wed 10/16/2449Mobilization5 daysThu 10/17/24Wed 10/23/2450Site Demolition5 daysThu 10/24/24Wed 10/30/2451Rough Grade5 daysThu 10/31/24Wed 11/06/2452OW Separator & Sampling Well5 daysThu 11/07/24Wed 11/13/2453Existing Headwall Demolition2 daysThu 11/07/24Fri 11/08/2454Storm Line 'A'10 daysThu 11/28/24Wed 12/11/2455Wet & Dry Utilities20 daysThu 12/12/24Wed 01/08/2556Site Sleeving5 daysThu 12/12/24Wed 12/18/2457Pad Preparation15 daysThu 11/07/24Wed 11/27/2458Final Grading12 daysThu 05/01/25Fri 05/16/2559Pavement Subgrade Prep10 daysMon 05/19/25Fri 05/30/2560Site Bollards10 daysMon 06/02/25Fri 06/13/2561Screenwall Footings5 daysMon 12/16/24Fri 12/20/2462Fire Lane Pavement10 daysMon 06/02/25Fri 06/13/2563Private Pavement15 daysMon 06/16/25Fri 07/04/2564Flatwork10 daysThu 06/26/25Wed 07/09/2565Irrigation & Landscaping20 daysThu 07/10/25Wed 08/06/2566Striping, Signage & Wheelstops10 daysThu 08/07/25Wed 08/20/25Shop Equipment10/16CommencementMobilizationSite DemolitionRough GradeOW Separator & Sampling WellExisting Headwall DemolitionStorm Line 'A'Wet & Dry UtilitiesSite SleevingPad PreparationFinal GradingPavement Subgrade PrepSite BollardsScreenwall FootingsFire Lane PavementPrivate PavementFlatworkIrrigation & LandscapingStriping, Signage & WheelstopsAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 3EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish67Miscellaneous Site10 daysThu 08/07/25Wed 08/20/2568Foundation65 daysThu 11/28/24Wed 02/26/2569Straight Shaft Drilled Piers (uncased)12 daysThu 11/28/24Fri 12/13/2470Grade Beams15 daysMon 12/16/24Fri 01/03/2571Lube Pit10 daysMon 12/16/24Fri 12/27/2472Underground Plumbing15 daysMon 01/06/25Fri 01/24/2573Underground Electrical5 daysMon 01/20/25Fri 01/24/2574Slab on Void23 daysMon 01/27/25Wed 02/26/2575Bottom Out0 daysWed 02/26/25Wed 02/26/2576Structure50 daysThu 02/27/25Wed 05/07/2577Casting Beds5 daysThu 02/27/25Wed 03/05/2578F/R/P Tiltwall Panels15 daysThu 03/06/25Wed 03/26/2579Panel Prep & Crane Mobilization5 daysThu 03/27/25Wed 04/02/2580Erect Tiltwall5 daysThu 04/03/25Wed 04/09/2581Structural Steel, Trusses & Decking15 daysThu 04/10/25Wed 04/30/2582Trench Drains/Pour Back10 daysThu 04/24/25Wed 05/07/2583Rub & Patch Panels10 daysThu 04/24/25Wed 05/07/2584Topping Out0 daysWed 04/30/25Wed 04/30/2585Skin65 daysThu 05/01/25Wed 07/30/2586Equipment/Solatube Roof Curbs & Access Hatch5 daysThu 05/01/25Wed 05/07/2587Mod-Bit Roof10 daysThu 05/08/25Wed 05/21/2588Roof Equipment & Solatubes10 daysThu 05/22/25Wed 06/04/25Miscellaneous SiteStraight Shaft Drilled Piers (uncased)Grade BeamsLube PitUnderground PlumbingUnderground ElectricalSlab on Void02/26Bottom OutCasting BedsF/R/P Tiltwall PanelsPanel Prep & Crane MobilizationErect TiltwallStructural Steel, Trusses & DeckingTrench Drains/Pour BackRub & Patch Panels04/30Topping OutEquipment/Solatube Roof Curbs & Access HatchMod-Bit RoofRoof Equipment & SolatubesAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 4EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish89Storefront Systems10 daysThu 05/22/25Wed 06/04/2590Sectional Doors10 daysThu 05/22/25Wed 06/04/2591Exterior Caulking5 daysThu 05/08/25Wed 05/14/2592Building Dried In0 daysWed 06/04/25Wed 06/04/2593Paint Tiltwall Panels10 daysThu 05/15/25Wed 05/28/2594Roof Access Ladders5 daysThu 05/29/25Wed 06/04/2595Composite Panels & Nichiha20 daysThu 05/29/25Wed 06/25/2596Pre-Engineered Canopies10 daysThu 06/26/25Wed 07/09/2597Roof Coping & Trim5 daysThu 06/26/25Wed 07/02/2598MEP Trim15 daysThu 07/10/25Wed 07/30/2599Interior120 daysThu 04/24/25Wed 10/08/25100Building Temporary Power Needed0 daysThu 05/29/25Thu 05/29/25101Interior Air Barrier & Insulation10 daysThu 05/22/25Wed 06/04/25102Travel Crane Assembly8 daysThu 05/29/25Mon 06/09/25103Perimeter Interior Framing20 daysThu 04/24/25Wed 05/21/25104Bays65 daysThu 05/22/25Wed 08/20/25105In-Wall MEP Rough-In10 daysThu 05/22/25Wed 06/04/25106In-Wall MEP Inspections5 daysThu 06/05/25Wed 06/11/25107Insulate & Close-Up Sheetrock Walls5 daysThu 06/12/25Wed 06/18/25108Overhead Mechanical10 daysThu 05/22/25Wed 06/04/25109Overhead Fire Supression5 daysThu 05/22/25Wed 05/28/25110Overhead Electrical and Lighting10 daysThu 05/22/25Wed 06/04/25Storefront SystemsSectional DoorsExterior Caulking06/04Building Dried InPaint Tiltwall PanelsRoof Access LaddersComposite Panels & NichihaPre-Engineered CanopiesRoof Coping & TrimMEP Trim05/29Building Temporary Power NeededInterior Air Barrier & InsulationTravel Crane AssemblyPerimeter Interior FramingIn-Wall MEP Rough-InIn-Wall MEP InspectionsInsulate & Close-Up Sheetrock WallsOverhead MechanicalOverhead Fire SupressionOverhead Electrical and LightingAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 5EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish111Overhead Specialty Plumbing15 daysThu 06/05/25Wed 06/25/25112Install Electrical Gear & Panels20 daysThu 07/24/25Wed 08/20/25113Admin70 daysThu 05/22/25Wed 08/27/25114Overhead MEP10 daysThu 05/22/25Wed 06/04/25115Interior Framing10 daysThu 06/05/25Wed 06/18/25116Sheetrock One-Side5 daysThu 06/19/25Wed 06/25/25117In-Wall MEP Rough-In10 daysThu 06/26/25Wed 07/09/25118In-Wall MEP Inspections5 daysThu 07/10/25Wed 07/16/25119Overhead MEP Inspections5 daysThu 06/26/25Wed 07/02/25120Insulate & Close-Up Sheetrock Walls5 daysThu 07/17/25Wed 07/23/25121Hard-Lid Ceilings5 daysThu 07/03/25Wed 07/09/25122Tape, Bed & Prime Sheetrock10 daysThu 07/10/25Wed 07/23/25123Permanent Power Ready0 daysWed 07/23/25Wed 07/23/25124Power-Up HVAC10 daysThu 07/24/25Wed 08/06/25125Wall & Restroom Tile5 daysThu 07/24/25Wed 07/30/25126Paint Walls & Ceilings10 daysThu 07/31/25Wed 08/13/25127Install Millwork5 daysThu 08/14/25Wed 08/20/25128Cloud and Suspended Ceilings10 daysThu 08/14/25Wed 08/27/25129Hard & Soft Flooring5 daysThu 08/21/25Wed 08/27/25130MEP Trim-Out5 daysThu 08/28/25Wed 09/03/25131Sealed Concrete & Epoxy Flooring5 daysThu 09/04/25Wed 09/10/25132Install Doors & Hardware5 daysThu 09/11/25Wed 09/17/25Overhead Specialty PlumbingInstall Electrical Gear & PanelsOverhead MEPInterior FramingSheetrock One-SideIn-Wall MEP Rough-InIn-Wall MEP InspectionsOverhead MEP InspectionsInsulate & Close-Up Sheetrock WallsHard-Lid CeilingsTape, Bed & Prime Sheetrock07/23Permanent Power ReadyPower-Up HVACWall & Restroom TilePaint Walls & CeilingsInstall MillworkCloud and Suspended CeilingsHard & Soft FlooringMEP Trim-OutSealed Concrete & Epoxy FlooringInstall Doors & HardwareAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 6EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
IDTask ModeTask NameDuration StartFinish133TAB & Cx15 daysThu 09/18/25Wed 10/08/25134Specialties10 daysThu 09/11/25Wed 09/24/25135Install Shop Equipment5 daysThu 09/11/25Wed 09/17/25136Final Clean5 daysThu 09/18/25Wed 09/24/25137Closeout21 daysThu 09/18/25Thu 10/16/25138MEP Final Inspections5 daysThu 09/18/25Wed 09/24/25139CO Inspection Request0 daysWed 09/24/25Wed 09/24/25140Substantial Completion0 daysWed 09/24/25Wed 09/24/25141Generate Punch List1 dayThu 09/25/25Thu 09/25/25142Address Punch List10 daysFri 09/26/25Thu 10/09/25143Puff Clean5 daysFri 10/10/25Thu 10/16/25144Final Completion/Owner Turnover0 daysThu 10/16/25Thu 10/16/25TAB & CxSpecialtiesInstall Shop EquipmentFinal CleanMEP Final Inspections09/24CO Inspection Request09/24Substantial CompletionGenerate Punch ListAddress Punch ListPuff Clean10/16Final Completion/Owner TurnoverAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASONDJFMAMJJASOHalf 1, 2023Half 2, 2023Half 1, 2024Half 2, 2024Half 1, 2025Half 2, 2025Half 1, 2026Half 2, 2026Half 1, 2027Half 2, 2027CITY OF DENTON - SOLID WASTE FLEETPage 7EXHIBIT HDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
EXHIBIT I
ESCROW AGREEMENT
NONE
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CONFLICT OF INTEREST QUESTIONNAIRE - FORM CIQ
For vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 23, 84th Leg., Regular Session.
This questionnaire is being filed in accordance with Chapter 176, Local Government Code, by a vendor who has a business relationship as defined
by Section 176.001(1-a) with a local governmental entity and the vendor meets requirements under Section 176.006(a) and by City of Denton
Ethics Code, Ordinance 18-757.
By law this questionnaire must be filed with the records administrator of the local government entity not later than the 7th business day after the
date the vendor becomes aware of facts that require the statement to be filed. See Section 176.006(a-1), Local Government Code.
A vendor commits an offense if the vendor knowingly violates Section 176.006, Local Government Code. An offense under this section is a
misdemeanor.
1 Name of vendor who has a business relationship with local governmental entity.
2
Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than the 7th business day
after the date on which you became aware that the originally filed questionnaire was incomplete or inaccurate.)
3 Name of local government officer about whom the information in this section is being disclosed.
Name of Officer
Describe each employment or other business relationship with the local government officer, or a family member of the officer, as described by Section
176.003(a)(2)(A). Also describe any family relations hip with the local government officer. This section, (item 3 including subparts A, B, C & D), must be
completed for each officer with whom the vendor has an employment or other business relationship as defined by Section 176.00 1(1-a), Local Government Code.
Attach additional pages to this Form CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income, other than investment income, from the vendor?
Yes No
B. Is the vendor receiving or likely to receive taxable income, other than investment income, from or at the direction of the local government officer named in
this section AND the taxable income is not received from the local governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government officer serves as an officer
or director, or holds an ownership of one percent or more?
Yes No
D. Describe each employment or business and family relationship with the local government officer named in this section.
4
I have no Conflict of Interest to disclose.
5
Signature of vendor doing business with the governmental entity Date
EXHIBIT J Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CONFLICT OF INTEREST QUESTIONNAIRE
For vendor doing business with local governmental entity
A complete copy of Chapter 176 of the Local Government Code may be found at http://www.statutes.legis.state.tx.us/ Docs/LG/htm/LG.176.htm. For easy
reference, below are some of the sections cited on this form.
Local Government Code § 176.001(1-a): "Business relationship" means a connection between two or more parties based on commercial activity of one of the
parties. The term does not include a connection based on:
(A) a transaction that is subject to rate or fee regulation by a federal, state, or local governmental entity or an agency of a federal, state, or local
governmental entity;
(B) a transaction conducted at a price and subject to terms available to the public; or
(C) a purchase or lease of goods or services from a person that is chartered by a state or federal agency and that is subject to regular examination by,
and reporting to, that agency.
Local Government Code § 176.003(a)(2)(A) and (B):
(A) A local government officer shall file a conflicts disclosure statement with respect to a vendor if:
(2) the vendor:
(A) has an employment or other business relationship with the local government officer or a family member of the officer that
results in the officer or family member receiving taxable income, other than investment income, that exceeds $2,500 during
the 12-month period preceding the date that the officer becomes aware that
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor;
(B) has given to the local government officer or a family member of the officer one or more gifts that have an aggregate value of more
than $100 in the 12-month period preceding the date the officer becomes aware that:
(i) a contract between the local governmental entity and vendor has been executed; or
(ii) the local governmental entity is considering entering into a contract with the vendor.
Local Government Code § 176.006(a) and (a-1)
(a) A vendor shall file a completed conflict of interest questionnaire if the vendor has a business relationship with a local governmental entity and:
(1) has an employment or other business relationship with a local government officer of that local governmental entity, or a family member
of the officer, described by Section 176.003(a)(2)(A);
(2) has given a local government officer of that local governmental entity, or a family member of the officer, one or more gifts with the
aggregate value specified by Section 176.003(a)(2)(B), excluding any gift described by Section 176.003(a-1); or
(3) has a family relationship with a local government officer of that local governmental entity.
(a-1) The completed conflict of interest questionnaire must be filed with the appropriate records administrator not later than the seventh business day
after the later of:
(1) the date that the vendor:
(A) begins discussions or negotiations to enter into a contract with the local governmental entity; or
(B) submits to the local governmental entity an application, response to a request for proposals or bids, correspondence, or another
writing related to a potential contract with the local governmental entity; or
(2) the date the vendor becomes aware:
(A) of an employment or other business relationship with a local government officer, or a family member of the officer,
described by Subsection (a);
(B) that the vendor has given one or more gifts described by Subsection (a); or
(C) of a family relationship with a local government officer.
City of Denton Ethics Code Ordinance Number 18-757
Definitions:
Relative: a family member related to a City Official within the third 3rd degree of affinity (marriage) or consanguinity (blood or adoption)
City Official: for purpose of this article, the term consists of the Council Members, Department Heads, or member of the Board of Ethics, Planning
and zoning Commission Members, Board of Adjustment, Historic Landmark Commission, or Public Utilities Board
Vendor: a person who provides or seeks to provide goods, services, and/or real property to the City in exchange for compensation. This definition
does not include those property owners from whom the City acquires public right-of-way or other real property interests for public use.
Per the City of Denton Ethics Code, Section 2-273. – Prohibitions
(3) It shall be a violation of this Article for a Vendor to offer or give a Gift to City Official exceeding fifty dollars ($50.00) per gift, or multiple gifts
cumulatively valued at more than two hundred dollars ($200.00) per a single fiscal year.
Per the City of Denton Ethics Code, Section 2-282. – Disposition (b), (5) Ineligibility
If the Board of Ethics finds that a Vendor has violated this Article, the Board may recommend to the City Manager that the Vendor be deemed
ineligible to enter into a City contract or other arrangement for goods, services, or real property, for a period of one (1) year.
Form provided by Texas Ethics Commission www.ethics.state.tx.us Revised 11/30/2015
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 41 01PROPOSAL FORM - CSP
Page 1 of 3
CITY OF DENTON QAI #22063STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570Revised November 23, 2020Effective January 15, 2021
1 SECTION 00 41 01
2 PROPOSAL FORM - CSP
3
4 TO: City of Denton
5 c/o: Purchasing Division
6 901-B Texas Street
7 Denton, Texas 76209
8
9 FOR: Denton Solid Waste Fleet Shop
10
11 1 Enter into Agreement
12
13 The undersigned Offeror proposes and agrees, if this Proposal is accepted, to enter into an
14 Agreement with City in the form included in the Proposal Documents to perform and furnish all
15 Work as specified or indicated in the Contract Documents for the Unit Price Proposal and within
16 the Contract Time indicated in this Proposal and in accordance with the other terms and
17 conditions of the Contract Documents.
18
19 2 OFFEROR Acknowledgements and Certification
20
21 2.1 In submitting this Proposal, Offeror accepts all of the terms and conditions of the
22 INVITATION TO OFFORERS and INSTRUCTIONS TO OFFORERS, including without
23 limitation those dealing with the disposition of Offeror’s Bond.
24 2.2 Offeror is aware of all costs to provide the required insurance, will do so pending contract
25 award, and will provide a valid insurance certificate meeting all requirements within 14
26 days of notification of award.
27 2.3 Offeror certifies that this Proposal is genuine and not made in the interest of or on behalf of
28 any undisclosed individual or entity and is not submitted in conformity with any collusive
29 agreement or rules of any group, association, organization, or corporation.
30 2.4 Offeror has not directly or indirectly induced or solicited any other Offeror to submit a
31 false or sham Proposal.
32 2.5 Offeror has not solicited or induced any individual or entity to refrain from proposing.
33 2.6 Offeror has not engaged in corrupt, fraudulent, collusive, or coercive practices in
34 competing for the Agreement. For the purposes of this Paragraph:
35 a. "corrupt practice" means the offering, giving, receiving, or soliciting of anything
36 of value likely to influence the action of a public official in the proposal process.
37
38 b. "fraudulent practice" means an intentional misrepresentation of facts made (a) to
39 influence the proposal process to the detriment of City (b) to establish proposal
40 prices at artificial non-competitive levels, or (c) to deprive City of the benefits of
41 free and open competition.
42
43 c. "collusive practice" means a scheme or arrangement between two or more
44 Offerors, with or without the knowledge of City, a purpose of which is to
45 establish proposal prices at artificial, non-competitive levels.
46
47 d. "coercive practice" means harming or threatening to harm, directly or indirectly,
48 persons or their property to influence their participation in the proposal process
49 or affect the execution of the Contract.
EXHIBIT KDocusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 41 01PROPOSAL FORM - CSP
Page 2 of 3
CITY OF DENTON QAI #22063STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570Revised November 23, 2020Effective January 15, 2021
1
2 2.7 The Offeror acknowledges and agrees to comply with the requirements of City Ethics
3 Ordinance No. 23-1165.
4
5 3 Time of Completion
6
7 3.1 The Work will be Substantially Complete as defined in the General Conditions within 365
8 Days after the date when the Contract Time commences to run, which is the day indicated
9 in the Notice to Proceed, plus any extension thereof allowed in accordance with Article 11
10 of the General Conditions.
11 3.2 The Work will be complete for Final Acceptance within 395 Days after the date when the
12 Contract Time commences to run, which is the day indicated in the Notice to Proceed, plus
13 any extension thereof allowed in accordance with Article 8 of the General Conditions.
14 3.3 Offeror accepts the provisions of the Agreement as to Liquidated Damages in the event of
15 failure to obtain Milestones (if applicable), Substantial Completion, and Final Acceptance
16 within the times specified in the Agreement.
17 3.4 The Daily Value, as defined in the Supplementary Conditions, for Liquidated damages is
18 five hundred dollars ($500) per day.
19
20 4 Attached to this Proposal
21
22 4.1 The following documents are attached to and made a part of this Proposal:
23 a. Section 00 35 14 – Conflict of Interest Affidavit – CSP
24 b. Section 00 41 01 – This Proposal Form – CSP
25 c. Section 00 42 44 – Unit Price Proposal Form – CSP – Excel Electronic Copy
26 (either included in the hard copy Proposal, or submitted via Ionwave)
27 d. Section 00 43 14 – Required Offeror’s Bond – CSP, issued by a surety meeting the
28 requirements of Paragraph 6.01 of the General Conditions.
29 e. Section 00 43 38 – Proposed Subcontractors Form – CSP
30 f. Section 00 43 39 – Vendor Compliance to State Law Non-Resident Offeror – CSP
31 g. Section 00 45 14 – Safety Record Questionnaire – CSP
32 h. Section 00 45 27 – Contractor Compliance with Workers Compensation Law – CSP
33 i. Section 00 45 44 – Corporate Resolution of Authorized Signatories – CSP
34 j. Any additional documents required by Paragraph 12 of Section 00 21 16 –
35 Instructions to Offerors
36
37 5 Total Proposal Amount
38
39 5.1 Offeror will complete the Work in accordance with the Contract Documents for the
40 following proposal amount. In the space provided below, please enter the total proposed
41 amount for this project. This figure will be read publicly by the City at the proposal
42 opening.
43 5.2 It is understood and agreed by the Offeror in signing this proposal that the total proposed
44 amount entered below is subject to verification and/or modification by multiplying the unit
45 prices for each pay item by the respective estimated quantities shown in this proposal and
46 then totaling all of the extended amounts.
47
48 5.3 Evaluation of Alternate Proposal Items, reference specification 01 23 00 for additional
49 information.
50
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
00 41 01PROPOSAL FORM - CSP
Page 3 of 3
CITY OF DENTON QAI #22063STANDARD CONSTRUCTION SPECIFICATION DOCUMENTS CSP #8570Revised November 23, 2020Effective January 15, 2021
1 Base Proposal Amount: $____________________________________________ 2
3
4 Alternate No.1 (ADD): $____________________________________________
5 Lube Pit
6
7 Alternate No. 2 (ADD)$____________________________________________
8 Epoxy Flooring
9
10 Alternate No.3 (DEDUCT)$____________________________________________
11 Composite Wall Panels
12
13 6 Proposal Submittal
14
15 6.1 It is understood by Offeror that submission of the total proposal amount is only one of the
16 factors for the City’s evaluation process, and that any award of contract will be based on
17 the complete evaluation of the Proposal and Offeror by City under the terms provided in
18 the Instructions to Offerors or any validly issued amendments or addenda.
19
20 6.2 This Proposal is submitted on _____________________________, 20___ by the entity
21 named below.
22
23
24 Respectfully submitted,
25
26 By: ______________________________
27 (Signature)
28
29 _________________________________
30 (Printed Name)
31
32 Title: _____________________________
33
34 Company: _________________________
35
36 Address: __________________________
37 ___________________________
38
39 State of Incorporation: _______________
40
41 Email: ____________________________
42
43 Phone: ____________________________
44 END OF SECTION
Receipt is acknowledged of the following Addenda:Initial
Addenda No. 1:
Addenda No. 2:
Addenda No. 3:
Addenda No. 4:
Addenda No. 5:
Taylor Hale
President
Muckleroy & Falls
3200 Riverfront Drive Ste 200
Fort Worth, Tx 76107
Texas
THale@Muckleroyfalls.com
972.322.1420
TH
TH
TH
TH
TH
THAddenda No. 6
July 10 24
130,706.00
120,472.00
(31,184.00)
8,997,618.00
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CSP 8570
BAFO PROPOSAL FORM ATTACHMENT 1
2
To: Erica Garcia 3
c/o: Purchasing Division 4
901-B Texas Street 5
Denton, Texas 76209 6
7
FOR: CSP 8570 – Denton Solid Waste Fleet Shop 8
9
The undersigned Offeror hereby submits this Proposal Form Revision and Best and Final Offer (this 10
“BAFO”) for CSP 8570– Denton Solid Waste Fleet Shop and confirms that this BAFO Proposal is based 11
on the project requirements per the CSP documents and any subsequent addenda. 12
13
14
1 Total BAFO Proposal Amount 15
16
1.1 Offeror will complete the Work in accordance with the Contract Documents for the following 17
BAFO proposal amount. In the space provided below, please enter the total proposed BAFO 18
amount for this project. 19
20
1.2 It is understood and agreed by the Offeror in signing this proposal that the total proposed BAFO 21
amount entered below is subject to verification and/or modification by multiplying the unit prices 22
for each pay item by the respective estimated quantities shown in this proposal and then totaling all 23
of the extended amounts. 24
25
Total BAFO Proposal Amount: $ 8,981,858.00 26
27
28
2 BAFO Proposal Submittal 29
30
2.1 It is understood by Offeror that submission of the total BAFO proposal amount is only one of the 31
factors for the City’s evaluation process, and that any award of contract will be based on the 32
complete evaluation of the Proposal and Offeror by City under the terms provided in the 33
Instructions to Offerors or any validly issued amendments or addenda. 34
35
2.2 This BAFO Proposal is submitted on August 9, 2024 by the entity named below. 36
37
38
Respectfully submitted, 39
40
By: ______________________________ 41
(Signature) 42
43
____Bill Nelson______ 44
(Printed Name) 45
46
Title: __Preconstruction Manager____ 47
48
Company: _Muckleroy & Falls___ 49
50
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
CSP 8570
Address: _3200 Riverfront Drive, STE 200___ 51
_Fort Worth, TX 76107______ 52
State of Incorporation: _Texas___ 53
Email: _bnelson@muckleroyfalls.com_____ 54
Phone: _817-360-9878_____ 55
END OF SECTION 56
Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
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Docusign Envelope ID: 490263E7-216F-40D5-8224-9DDAA623225B
Certificate Of Completion
Envelope Id: 490263E7216F40D582249DDAA623225B Status: Completed
Subject: Please DocuSign: City Council Contract 8570 CSP Solid Waste Fleet Shop
Source Envelope:
Document Pages: 144 Signatures: 5 Envelope Originator:
Certificate Pages: 6 Initials: 1 Erica Garcia
AutoNav: Enabled
EnvelopeId Stamping: Enabled
Time Zone: (UTC-06:00) Central Time (US & Canada)
901B Texas Street
Denton, TX 76209
erica.garcia@cityofdenton.com
IP Address: 198.49.140.104
Record Tracking
Status: Original
9/23/2024 2:55:39 PM
Holder: Erica Garcia
erica.garcia@cityofdenton.com
Location: DocuSign
Signer Events Signature Timestamp
Erica Garcia
erica.garcia@cityofdenton.com
Senior Buyer
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.104
Sent: 9/23/2024 2:59:41 PM
Viewed: 9/23/2024 2:59:53 PM
Signed: 9/23/2024 3:00:09 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Cori Power
cori.power@cityofdenton.com
Purchasing Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 9/23/2024 3:00:11 PM
Viewed: 9/23/2024 3:53:44 PM
Signed: 9/23/2024 3:53:56 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Marcella Lunn
marcella.lunn@cityofdenton.com
Senior Deputy City Attorney
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 9/23/2024 3:53:59 PM
Viewed: 9/23/2024 3:56:37 PM
Signed: 9/23/2024 3:57:04 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Grant Tedford
gtedford@muckleroyfalls.com
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 162.201.94.242
Sent: 9/23/2024 3:57:07 PM
Viewed: 9/23/2024 3:58:32 PM
Signed: 9/24/2024 10:46:29 AM
Electronic Record and Signature Disclosure:
Accepted: 9/23/2024 3:58:31 PM
ID: e64bff2b-7f52-4b6e-8007-0d505a76ff63
Signer Events Signature Timestamp
Trevor Crain
Trevor.Crain@cityofdenton.com
Director of Capital Projects
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 47.190.47.120
Signed using mobile
Sent: 9/24/2024 10:46:32 AM
Viewed: 9/24/2024 10:48:31 AM
Signed: 9/24/2024 10:48:57 AM
Electronic Record and Signature Disclosure:
Accepted: 9/24/2024 10:48:31 AM
ID: 9a3d24a1-a302-462a-8d48-cfa588d68b63
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Completed
Using IP Address: 198.49.140.10
Sent: 9/24/2024 10:49:01 AM
Viewed: 11/20/2024 9:55:53 AM
Signed: 11/20/2024 9:56:16 AM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Sara Hensley
sara.hensley@cityofdenton.com
City Manager
City of Denton
Security Level: Email, Account Authentication
(None)
Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 11/20/2024 9:56:19 AM
Viewed: 11/20/2024 12:07:30 PM
Signed: 11/20/2024 12:07:35 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Lauren Thoden
lauren.thoden@cityofdenton.com
City Secretary
Security Level: Email, Account Authentication
(None)Signature Adoption: Pre-selected Style
Using IP Address: 198.49.140.10
Sent: 11/20/2024 12:07:38 PM
Viewed: 11/20/2024 2:11:20 PM
Signed: 11/20/2024 2:35:16 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
In Person Signer Events Signature Timestamp
Editor Delivery Events Status Timestamp
Agent Delivery Events Status Timestamp
Intermediary Delivery Events Status Timestamp
Certified Delivery Events Status Timestamp
Carbon Copy Events Status Timestamp
Cheyenne Defee
cheyenne.defee@cityofdenton.com
Procurement Administration Supervisor
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 9/23/2024 3:00:11 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Carbon Copy Events Status Timestamp
Gretna Jones
gretna.jones@cityofdenton.com
Legal Secretary
City of Denton
Security Level: Email, Account Authentication
(None)
Sent: 9/24/2024 10:49:01 AM
Viewed: 9/24/2024 1:19:18 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
City Secretary Office
citysecretary@cityofdenton.com
Security Level: Email, Account Authentication
(None)
Sent: 11/20/2024 2:35:19 PM
Electronic Record and Signature Disclosure:
Not Offered via DocuSign
Aaron Skinner
aaron.skinner@cityofdenton.com
Project Manager
Security Level: Email, Account Authentication
(None)
Sent: 11/20/2024 2:35:20 PM
Electronic Record and Signature Disclosure:
Accepted: 11/19/2024 5:01:43 PM
ID: f49fdb42-2471-4e82-91c6-c915a2510eb2
Witness Events Signature Timestamp
Notary Events Signature Timestamp
Envelope Summary Events Status Timestamps
Envelope Sent Hashed/Encrypted 9/23/2024 2:59:41 PM
Certified Delivered Security Checked 11/20/2024 2:11:20 PM
Signing Complete Security Checked 11/20/2024 2:35:16 PM
Completed Security Checked 11/20/2024 2:35:20 PM
Payment Events Status Timestamps
Electronic Record and Signature Disclosure
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Electronic Record and Signature Disclosure created on: 7/21/2017 3:59:03 PM
Parties agreed to: Grant Tedford, Trevor Crain, Aaron Skinner
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