Exhibit 1 - Agenda Information SheetCity of Denton
AGENDA INFORMATION SHEET
DEPARTMENT: Procurement
ACM: Cassey Ogden
DATE: November 19, 2024
SUBJECT
Consider adoption of an ordinance of the City of Denton, a Texas home-rule municipal corporation,
authorizing the City Manager to execute a contract with Flow-Line Construction, Inc., for the construction
of the Granada Sanitary Sewer Improvements and Lift Station Decommissioning Project for the Water
Utilities Department; providing for the expenditure of funds therefor; and providing an effective date (CSP
8573 – awarded to Flow-Line Construction, Inc., in the not-to-exceed amount of $1,487,590.50).
STRATEGIC ALIGNMENT
This action supports Key Focus Area: Enhance Infrastructure and Mobility.
INFORMATION/BACKGROUND
The Granada Lift Station, which was built in 1974, has reached the end of its useful life. It has been
determined that the lift station can be removed due to the installation of wastewater gravity mains in the
area. The new gravity main installation reduces disruption to the current site and offers cost savings
compared to replacing the lift station. This involves installing approximately 1,500 linear feet of 12-inch
sanitary sewer line through the existing lift station site to the south and then discharging it into an existing
sanitary sewer manhole in the Creekside subdivision. Removing the lift station will benefit the city by
eliminating the costs associated with its operation and maintenance while still providing wastewater service
to the community.
The Granada Sanitary Sewer Improvements and Lift Station Decommissioning Project has a total estimated
cost of $1,487,590.50. This estimate includes a $1,352,355.00 total base bid amount and a contingency of
$135,235.50. A contingency allowance, if any, is for the sole use of the City and will be subject to written
authorization by the City’s Project Manager and Program Manager.
Price $1,352,355.00
Contingency (10%) $135,235.50
Total $1,487,590.50
Competitive Sealed Proposals were sent to 1,117 prospective suppliers, including 77 Denton firms. In
addition, specifications were placed on the Procurement website for prospective suppliers to download and
advertised in the local newspaper. Three (3) proposals were received, with two (2) meeting specifications.
References were checked, and proposals were evaluated based upon published criteria including key
personnel, experience, probable performance, safety, schedule, and price. Best and Final Offers (BAFO)
City Hall
215 E. McKinney Street
Denton, Texas
www.cityofdenton.com
were requested from the top firm. Based upon this evaluation Flow-Line Construction, Inc. was ranked the
highest and determined to be the best value for the City.
NIGP Code Used for Solicitation: 911, 912, 913, and 914
Notifications sent for Solicitation sent in IonWave: 1,117
Number of Suppliers that viewed Solicitation in IonWave: 19
HUB-Historically Underutilized Business Invitations sent out: 132
SBE-Small Business Enterprise Invitations sent out: 368
Responses from Solicitation: 3
Responses Meeting Specifications: 2
PRIOR ACTION/REVIEW (Council, Boards, Commission)
On November 18, 2024, this item will be presented to the Public Utilities Board (PUB) for consideration.
RECOMMENDATION
Award a contract with Flow-Line Construction, Inc., for the construction of the Granada Sanitary Sewer
Improvements and Lift Station Decommissioning Project for the Water Utilities Department, in a not-to-
exceed amount of $1,487,590.50.
PRINCIPAL PLACE OF BUSINESS
Flow-Line Construction, Inc.
Dallas, TX
SUSTAINABILITY MEASURES
The Granada Sanitary Sewer Improvements and Lift Station Decommissioning Project reduces operating
costs, eliminates vulnerability to power outages, and has a lower environmental impact. Converting to a
gravity sewer main eliminates the risk associated with mechanical failure, which often results in accidental
spillage.
ESTIMATED SCHEDULE OF PROJECT
This project will be started upon approval with an estimated final completion within 270 days after the date
when the Contract Time commences to run, which is the day indicated in the Notice to Proceed.
FISCAL INFORMATION
These services will be funded from Water Utilities account 640460545.1360.40100. Requisition #166598
has been entered into the Purchasing software system for the amount of $787,978, with the remainder to be
funded from Capital Improvement Projects 24/25. The budgeted amount for this item is $1,487,590.50.
EXHIBITS
Exhibit 1: Agenda Information Sheet
Exhibit 2: Pricing Evaluation
Exhibit 3: Ordinance and Contract
Respectfully submitted:
Lori Hewell, 940-349-7100
Purchasing Manager
For information concerning this acquisition, contact: David Brown, 940-349-8480.
Legal point of contact: Marcella Lunn at 940-349-8333.